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Asset & Ppm Technical Administrator

4 months ago

Glasgow, United Kingdom City Facilities Management (UK) Full time

Salary
- ** £20,500.00**
- Location
- ** Glasgow Head Office**
- Shift Pattern
- ** Days**
- This is a _
- permanent_
- , _
- vacancy_
- that will close _
- in 22 days_
- at 23:59 GMT_
- . _

**The Vacancy**

**Job Purpose**:
Reporting to the Asset & PPM Manager, this role is critical in ensuring effective administration of Asset & planned Maintenance activity across the ASDA portfolio. Acting as technical support / Specialist within the area of Asset / Hard Services Planned Maintenance.

**Key Accountabilities**

**One City**
- To represent the company in a professional and competent manner at all times and develop strong working relationships with City and ASDA colleagues.

**CAFM & Asset Administration**
- Responsible for providing a technical knowledge of both Asset Management and Planned preventative maintenance.
- Provide a clear understanding of Planned maintenance, Schedule, Task sheets and compliance to both statutory and industry best standards (SFG20)
- Working as part of the Administration team, responsible for administering Asda asset database and planned preventive maintenance system, ensuring assets hold key information vital to Asda warranty and LCC programmes.
- Taking a lead role in maintenance of asset model and warranty libraries
- Extracting asset model and warranty information from customer information systems
- Maintenance of asset warranty guarantees and updating the automated warranty system
- Maintain asset and PPM modules ensuring all assets have a current maintenance programme and are legislative with current, compliant, documentation.
- Analytical reporting on asset variances identified via the data warehouse reporting tool.
- Monitoring asset changes, additions, disposals edit etc made via the asset app daily.
- Liaise with Managed Contract Team on asset changes, additions, disposals edit etc. made via the asset app to managed contract asset types.
- Work with field operatives to maintain accuracy of information on asset database.
- Working with Asset & PPM Manger to ensure variation changes are captured and implemented
- Ensuring all assets have valid certification, maintaining relevant reports.

**Ensured Compliance**
- Ensure process and procedure are implemented across the Operational teams,
- Ensure key asset / PPM data is relevant and current to both legislative and industry best standards (SFG20)
- Ensure certification uploaded against each PPM, to ensure both legal and non legal compliance
- Responsible for escalating / flagging any gaps in process or compliance to Asset PPM Manager

**Manned Contracts**

To work in partnership with Managed Contracts / Group Procurement Team to:

- ensure all assets maintained by a third-party contractor have planned PPM scheduled
- Assist with upload of certification where required
- to ensure all Planned maintenance activity has been planned and monitor and manage the timely close out of PPM tasks
- Responsible for escalating / flagging any gaps in process or compliance to Asset PPM Manager

**Relationships**
- Develop/maintain key relationships with client, engineering, store services, compliance team, and wider contract stakeholders.
- **Supporting the wider business**
- To comply with any other reasonable request or instruction from the City Management Team

**Financial Responsibility**:

- Review and monitoring of contract (Asset / PPM) variation and control

**Knowledge, Skills and Abilities**

**General Education**
- 5 GCSEs or equivalent, include Mathematics, English & Science

**Professional/Academic/ Vocational Qualifications**

**Specific Knowledge**
- Experience of Hard Services Planned maintenance to SFG20
- Planned Maintenance / Asset Knowledge
- Experience of Soft / Cleaning specification
- Experience of creating PPM task sheets / implementing Planned maintenance

**Demonstrated Behaviours**
- Excellent organisational skills including time management & planning.
- Willingness to accept ownership and accountability of work.
- Ability to use own initiative to problem solve whilst working alone or as part of a team.
- Can work well under pressure whilst ensuring all outputs are completed with accuracy and attention to detail,
- Motivated & Strong Positive Attitude
- Lead by example
- Ability to influence others

**Specialist Requirements**
- Willingness to work flexible hours
- Current driving licence

**The Company**

In 1985, husband and wife Willie and Susan Haughey established City Refrigeration Holdings. The pair set out with one goal - to make a positive change in the facilities management industry.

The Haugheys founded their enterprise on the values of collaboration and transparency, replacing client/contractor relationships with long-term, mutually beneficial partnerships. Each partner receives a unique strategy, shaped by the needs of the business and implemented by a bespoke, self-delivered model.

It is this focus that has allowed the City Group to grow from its humble beginnings into one of the world’s most