Systems Administrator, 12 Month Fixed Term Contract

3 weeks ago


Chelmsford, United Kingdom Kennedys Law Full time

Kennedys is seeking a Systems Administrator on a fixed term contract to join our growing Systems and Data team, which sits within the HR department.

The Systems and Data team is responsible for managing and maintaining the Human Resources Information System (HRIS) and all HR software, databases and HR data within the Firm on a global basis. The team has the ability to configure the HRIS to fit the specific needs and processes of the Firm; this involves configuring fields, workflows and security permissions within the system. The team is also responsible for all HR data management to ensure the maintenance of accurate and up-to-date data within the HRIS. The HRIS and HR software solutions have integration links with other systems in the Firm, processes that are overseen and developed by the team.

Additionally the team provides support to users of the system, troubleshooting issues and answering questions along with maintaining security and compliance within the system and with the use of the HR data. The team looks after all HR insights with reporting and analytics using a wide range of HR data to generate reports and build dashboards to provide HR and organisational leaders with workforce metrics and trends.

The team continuously evaluate the effectiveness of the HRIS and identify opportunities for improvement. This may involve gathering feedback from users, monitoring system performance, and staying updated on emerging technologies and best practices in HRIS management.

**Team**

Kennedys HR team supports the firm around the world with all people related matters.

We are a global team with HR presence in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact, Wellbeing and Diversity, Equity and Inclusion), Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

**Key responsibilities**
- Support the HR function by providing systems administration knowledge, support for all HRIS functions and systems including, but not limited to, Open HR, Open Pay, Clear Review and KITE
- Create systems workflows in Open HR and perform system configuration
- Create and maintain procedure manuals, including workflow specifications for use within the HR Department/Office Managers globally
- Write reports, as required, via Open HR, Excel or the SQL database
- Perform data cleansing and maintenance of all systems
- Provide firmwide reporting stats on a monthly basis
- Assist with general queries and training regarding all HR systems
- Run out of hours systems saves
- Manage large data imports and exports from Open HR and the SQL database
- Maintain security access to all HR systems.

**Required experience**
- Experience of working in an office environment, preferably in a professional services or corporate environment
- A genuine interest in systems and analytics
- Attention to detail and demonstrated analytical skills
- Excellent organisational and written communication skills
- A team player who is able to work in a highly collaborative, fast-paced environment with different teams within a global law firm setting
- Ability to deal with highly confidential and sensitive data
- Knowledge of the MS suite of products



  • Chelmsford, United Kingdom Kennedys Law Full time

    Kennedys is looking for a Reward Advisor to join our supportive and forward-thinking HR team in our Chelmsford, London or Manchester office on a six month contract basis. As part of our HR Reward team, you will provide critical support needed to deliver a number of exciting reward projects over the next six months. You will have strong reward experience,...

  • Data Assistant

    3 days ago


    Chelmsford, United Kingdom Chelmsford Diocesan Board of Finance Full time

    **Data Assistant (12-month fixed term contract, full or part-time)** **This post is offered on a 12-month fixed term contract** **Salary**:£23,000 to £24,500 per annum **Benefits**: We offer a range of benefits including hybrid and flexible working, 11% non-contributory pension scheme, 25 days holiday (15 days pro rata) rising to 29 (17.5 days pro rata)...


  • Chelmsford, United Kingdom Kennedys Full time

    Kennedys is looking for a Reward Advisor to join our supportive and forward-thinking HR team in our Chelmsford, London or Manchester office on a six month contract basis. As part of our HR Reward team, you will provide critical support needed to deliver a number of exciting reward projects over the next six months. You will have strong reward experience,...

  • D&o Broker

    4 weeks ago


    Chelmsford, United Kingdom Aon Corporation Full time

    Posting Description: **We're Hiring, Are you ready for a new challenge?** Aon is currently recruiting a Broker to join the D&O team, which forms part of the wider Crisis Management practice within our Global Broking Centre, on a 12 month fixed term contract. In this role you will be responsible for co-ordinating and contributing to the marketing and...

  • D&o Broker

    4 weeks ago


    Chelmsford, United Kingdom Aon Full time

    We're Hiring, Are you ready for a new challenge? Aon is currently recruiting a Broker to join the D&O team, which forms part of the wider Crisis Management practice within our Global Broking Centre, on a 12 month fixed term contract. In this role you will be responsible for co-ordinating and contributing to the marketing and negotiation of D&O business...

  • Sales Order Processor

    1 month ago


    Chelmsford, United Kingdom b3 Jobs Ltd Full time

    **Sales Order Processor** £26,000 (pro rata) 6 month Fixed Term Contract Essex Food Manufacturing Job ref: 8619 **The company** We are seeking a talented individual to join an innovative food manufacturer who can provide a rewarding working environment. This business has experienced tremendous success and is proud of its reputation for providing...

  • Permit Officer

    4 weeks ago


    Chelmsford, United Kingdom Ringway Jacobs Full time

    **Administrator/Permit Officer** **Contract: Essex Highways** **Location: Chelmsford, CM1 1QH** **Contract Type: Fixed Term Contract 12 months** **Full Time: 5 days, 40 hours per week** We are working with a market leader in the highways term maintenance industry to recruit a Permit Officer. Essex Highways (EH) oversees the management and upkeep of one...


  • Chelmsford, United Kingdom Pure Resourcing Solutions Remote Work Freelance Full time

    Our client who are a non profit organisation are looking for an experienced friendly office administrator based in Chelmsford.The main purpose of the role is to support project work and update the databases.Main Duties: Updating the internal system with accurate informationApplying to GDPR and compliance regulationGeneral adminstration support with the wide...

  • Office Administrator

    12 hours ago


    Chelmsford, United Kingdom Durantie Recruitment Full time

    **Senior Office Administrator Chelmsford, Essex £26,000 + DOE 9-12 months Maternity Contract** Our client, a leading, specialist contractor based in Chelmsford are currently recruiting for an experienced Senior Administrator to join them on a 9-12 months maternity contract. **The Role of Senior Administrator: **To assist the office manager during...


  • Chelmsford, United Kingdom Medecho.Ltd Full time

    Medecho is looking for Consultant Endocrinology & Diabetes for Long term. Mandatory Requirement: - GMC Registration Required - At least 6 Months NHS Experience - Valid Right to Work Visa UK Additional information: - Can request for On-calls if required We are receiving around _**1200 - 1500 jobs every single day across UK + Jersey Island & Isle of Man (...

  • Bookkeeper

    4 weeks ago


    Chelmsford, United Kingdom Rutherford Briant Full time

    Rutherford Briant are exclusively recruiting for a Bookkeeper to join their finance team on a fixed term contract basis for a period of approximately 12 - 16 months. This role will work closely with the Finance Director and responsible for a finance assistantfor day to day queries. Key tasks -- Review and assist with the month end process - Submit...


  • Chelmsford, Essex, United Kingdom Pure Resourcing Limited Full time

    Our client are looking for an experienced friendly office administrator based in Chelmsford. The main purpose of the role is to support project work and update the databases. Main Duties: Updating the internal system with accurate information Applying to GDPR and compliance regulation General adminstration support with the wide teams Email and...


  • Chelmsford, United Kingdom Reed Business Support Full time

    Reed are working with a client based in Central Chelmsford who are looking for a Marketing, Communications and Content Creator. Please note this is a 12 month fixed term contract. Salary - £36,779 We are looking for a creative and motivated Content Advisor with strong copywriting skills, especially for writing for digital channels, to join their busy...


  • Chelmsford, United Kingdom TRI Consulting Full time

    A Housing Association is currently looking for a number of Repairs Administrators on a temporary basis for about 12 months based in Chelmsford. Key responsibilities are as follows Deliver a day-to-day repair service to our residents Focussed on progressing repairs through the repairs platform Providing advice and assistance on a range of repair related...


  • Chelmsford, United Kingdom Houghton and Son Full time

    Seeking a strong all round Contract Administrator who can showcase a 'can do attitude' with experience in a construction/electrical company. Someone who can multi task, a team player with a keen eye for detail. Looking for a permanent role. Duties include: - Primary point of contact for tenants and clients. - Working as part of the administration team,...


  • Chelmsford, United Kingdom NTECH Contracts Ltd Full time

    **Technology Administrator - Chelmsford/Hybrid Working** **Role type**: Temp to Perm **Term: - ** 6 months to potential Perm **Rate: - £12-15p/h** **Area: - ** Home working and occasional office visits **Environment: - ** IT, Administration, Procurement, Excel, Word, MS Teams, General Admin for the IT Team. An experienced Administrator is required...


  • Chelmsford, United Kingdom ARU Full time

    Schools and Colleges Engagement Officer (Outreach) Job Category Administrative Vacancy Type Fixed term contract Fixed Term Duration 12 months Employment Type Full time Salary From £29, per annum Salary To £34, per annum Location Home,Chelmsford/Cambridge/Peterborough Faculty/Prof Service Corporate Marketing Closing Date 16/06/ Ref No Documents ...


  • Chelmsford, Essex, United Kingdom Pure Resourcing Limited Full time

    Our client are looking for an experienced friendly office administrator based in Chelmsford. The main purpose of the role is to support project work and update the databases. Email and telephone correspondence to clients Processing data and handling data protection. Must have strong administration skills Must have Excel knowledge and Microsoft...


  • Chelmsford, United Kingdom Page Personnel Finance Full time

    We are currently looking for a motivated and organised Events Management Assistant to support the team in Chelmsford of this leading national Education and training company **Client Details** This Chelmsford based Education and training company have national reach and are in search of a Events Management Assistant on an initial 12 month fixed term contract...

  • Claims Administrator

    4 weeks ago


    Chelmsford, United Kingdom QBE Full time

    Primary Details Time Type: Full time Worker Type: Employee Support internal and external customers by triaging inbound post for new claims, processing correspondence. Using partly automated processes including effectively managing exceptions, and making sure accurate records are produced and logged. Data entry from multiple external and internal systems...