Executive Assistant

5 months ago

Glasgow, United Kingdom Gallagher Full time

About Us:
Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

Overview:
We are looking to recruit an Executive Assistant to provide critical support for our Regional Managing Director & Regional Broking Director here at Gallagher Glasgow.

We are looking for an experienced Executive Assistant with exceptional organisational and communication skills to support the senior management in ensuring their day-to-day operations run smoothly.

If you are a proactive and dedicated individual with a passion for providing exceptional administrative support, we would love to hear from you

This is an onsite role based in the Glasgow office, 5x/week.

**Responsibilities**:

- Manage calendars and schedule appointments: You will be responsible for organising the RMD & RBD’s schedules, setting up meetings, and ensuring that all appointments are properly scheduled and communicated.
- Coordinate travel arrangements: You will arrange travel accommodations, including flights, hotels, and transportation, for the Directors and any other team members as needed.
- Organise meetings and events: This includes coordinating logistics, such as booking meeting rooms, arranging catering, and preparing materials. You may also be responsible for taking meeting minutes and following up on action items.
- Manage Documents and Records: You will maintain important documents and reports. You will also be required to prepare presentations and reports
- Conduct research: You may be asked to gather information and conduct research on various topics, such as market trends, competitors, or industry regulations.
- Maintain confidentiality: As an executive assistant, you may have access to sensitive information, so it is important to maintain confidentiality and handle all information with discretion.

Qualifications:

- Experience of providing Exec level support.
- Experience within the insurance industry would be beneficial.
- Comfortable working autonomously and across multiple tasks.
- Excellent interpersonal and social skills. Able to operate with diplomacy, tact and empathy.
- Excellent problem-solving skills and an outstanding communicator at all levels.
- Confident managing complex and highly confidential information.
- Highly proficient in all MS Office packages with a strong focus on diary management and Outlook 2010 onwards (specifically strong PowerPoint skills).
- Eligible to work in the UK.

LI-JJG

Compensation and Benefits:
On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the **minimum core benefits** you’ll get, depending on your job level these benefits may improve:

- Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ 5 more days
- Defined contribution pension scheme, which Gallagher will also contribute to
- Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
- Income protection, we’ll cover up to 50% of your annual income, with options to top up
- Health cash plan or Private medical insurance

**Other benefits include**:

- Three fully paid volunteering days per year
- Employee Stock Purchase plan, offering company shares at a discount
- Share incentive plan, HMRC approved, tax effective, stock purchase plan
- Critical illness cover
- Discounted gym membership, with over 3,000 gyms nationally
- Season ticket loan
- Access to a discounted voucher portal to save money on your weekly shop or next big purchase
- Emergency back-up family care
- And many more

**We value inclusion and diversity**

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Our employing entity, Arthur J. Ga

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