HR Assistant

4 months ago

Bury St Edmunds, United Kingdom FEVACA Full time

The HR Assistant is an essential role in the service, an individual who takes responsibility for the day-to-day administration of the entire HR service. This will include coordinating the full recruitment process, arranging new starters, arranging training, and keeping employee files up to date.

The HR Assistant will report to the HR Officer and have a particularly varied role, depending on the particular requirements of the service. Whilst completing all tasks, they must be especially conscious of confidentiality.

**Recruitment and New Starter Onboarding**:

- Coordinating the full recruitment process; contacting applicants, and arranging interviews.
- Ensuring references and DBSs are applied in line with safer recruitment guidance.
- Arranging first days and preparing new starter packs.
- Ensuring new starters receive appropriate communication and ensuring internal processes are completed, such as arranging online training and confirming rota allocation.

**Training**:

- Allocating training sessions to new employees.
- Review expired or due expired courses and ensure these are rebooked.
- Recording training data accurately.
- Producing training certificates.
- Collating training feedback forms.
- Preparing training sessions on the day.
- Working with the HR Officer to produce annual training plans, book rooms, ensuring trainer availability, and on-the-day management.

**Personnel**:

- Tracking sickness absence and providing reports when required.
- Coordinating inductions for new starters - producing folders and recording.
- Monitor probations - working with managers to confirm completion/extension and action as required.
- Monitoring vehicle data - flagging to managers and individuals.

**General**:

- Ensure the employee electronic filing system (SAGE HR) is fully updated and maintained.
- Maintaining and auditing physical personnel files.
- Processing timesheets in line with payroll.
- Tracking and recording annual leave.
- Updating pension records.

**Person Specification**:
**Essential**:

- Experience in an office environment.
- Experience handling confidential information.
- Confident with communication - verbally and written.
- Excellent organizational and time management skills.
- High level of attention to detail.
- Genuine interest in Human Resources

**Desirable**:

- Previous experience in an HR or recruitment role
- CIPD Level 3 in Human Resource Practice. (or other relevant qualification)

**Salary**:£25,000

**Schedule**:40 hours per week, 8.30 am - 5 pm, with the flexibility required at times.

Pay: £25,000.00 per year

**Benefits**:

- Company pension
- Health & wellbeing programme
- Referral programme

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Human resources: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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