Disability Administrative Assistant

2 months ago

Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID: 13535- Do you have strong admin experience? Are you a good team-player, capable of juggling multiple high-priority tasks? Would you enjoy providing support for students and other administrative staff?- If any of the above describes you, you may be ideal for our new Disability Administrative Assistant role, based at a University department in Oxford City Centre. The role is available ASAP at an hourly rate of £12.92 + holiday, 37.5 hours per week with an initial duration of 12 weeks. Responsibilities include, but are not limited to:
**General**
- Respond to telephone enquiries and answer or signpost appropriately.
- Assist with reception duties.

**Finance**
- Check all invoices received to ensure the support is in line with the recommendation.
- Record details of expenditure on the Disability Billing database.

**Database**
- Enter and manage data on the DAS Maximizer CRM database.
- Circulate appropriate data to colleges and departments of the University and external bodies whilst observing confidentiality and disclosure as described in the University Confidentiality Policy.
- Person specification

**Selection criteria**

**Essential selection criteria**:

- Educated to A-Level standard or equivalent.
- An understanding of and empathy with the needs of disabled people.
- Excellent interpersonal skills, including the ability to communicate sensitively and tactfully, both orally and in writing, with individuals at all levels within the University and with external organisations.
- The ability to work independently, with minimum supervision, and a willingness to learn and solve problems to their resolution.
- Experience of dealing with deadlines and being able to work under pressure and to deal with potentially conflicting demands.
- Ability to demonstrate experience of working with complex procedure, where they often overlap and require logístical planning and meticulous attention to detail.
- The ability to provide practical solutions and recommendations to managers and other members of the department.
- High levels of computer literacy. The worker must be experienced in the use of MS Office software and have experience of using a database, both to enter data to a very high standard of accuracy and produce data reports.
- Experience of financial administration, including the ability to be highly numerate and accurate, with excellent attention to detail and a methodical approach.
- A flexible attitude, a willingness to work in a cross-function manner and the ability to work well within a team. **Desirable selection criteria**:

- Experience of working within a HE institution or within a service industry environment such as a recruitment agency.
- Experience of reception or customer facing work.
- Experience of working with or supporting someone with a disability and interest in promoting equality of opportunity for people with disabilities.
- Experience of co-ordinating timetables, diaries or booking systems for multiple users.
- Knowledge of Oracle Financials.

**_TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._**
- _
- The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation._

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