Aviation Logistics Coordinator

3 weeks ago

Aberdeen, United Kingdom OBM Ltd Full time

OBM are currently recruiting for an Aviation Logistics Co-Ordinator to join our clients team. This is a permanent staff role and will be based in Dyce.

**The Job**:
The Aviation Logistics Coordinator is responsible in providing logistics services for transporting personnel and cargo to and from offshore locations to meet the demand of client operations. This includes logistics coordination and passenger booking services working a shift pattern providing duty cover on an 8-hour rotation basis, with out-of-hours response and weekend cover provided as required.

**Job Role**:
**Logistics**
- Act as a focal point for onshore and offshore client representatives; nominated Aircraft provider; Heli-freight provider; and Vendors as per the 'Aviation Services Operations Interface', to ensure the flight programme is managed to meet day to day requirements
- Compile and issue the daily and monthly flight schedule, creating flights using the Vantage system
- Action any changes if these have not been actioned by the Planner; Heli-Admin or designate.
- Liaise with offshore Heli-admin and planners regarding POB and bed space.
- Liaise with check in staff for closing flights ensuring all passengers and freight have arrived - work with crew on payload/refuelling stops etc.
- Ensure the Aircraft provider is aware of freight requirements outbound to offshore installations.
- Manage flying hours effectively in line with demand.
- Use knowledge and experience to challenge crew change requests from the Client, where alternative actions could improve or optimise resources. Inform the Client Aviation Team Lead where the decision on business impact will remain.
- Optimise crew change efficiency by maximising use of aircraft resource, identifying and using industry sharing schemes where relevant, and minimising use of ad hoc requirements.

**Passenger Booking**
- Provide day to day management of Vantage as 'Passenger Management System' ensuring all passengers meet client requirements prior to offshore travel.
- Ensure all passengers comply with client requirement for offshore travel and hold valid certification appropriate to their occupation.
- Liaise with vendors to secure actual passenger names in lieu of 'Company bookings'.
- Advise all third-party vendors of discrepancies and manage resolution where necessary.
- Confirm check-in times and locations to employing companies (Vendors) for all personnel travelling.
- Track, manage and report no-shows.
- Relay passenger name changes/cancellations to the relevant Heli-Admin. Update changes in Vantage.
- Ordering of any survival suits for platforms e.g., for passengers with a faulty suit.
- Register new personnel on Vantage, and update details where applicable.
- Monitor seat allocation and utilisation of resources/ aircraft and crew to optimise efficiency.
- Arrange hotel accommodation and transport for offshore personnel (chargeable to the client.)

**Minimum Qualifications**
- Educated to National 5 Level or Equivalent
- Full UK Driving Licence

**Minimum Competencies**
- Maintain positive and professional work relationships
- Previous experience in a Logistics / Aviation role
- Computer literate with well-developed IT skills across the Microsoft suite, particularly Excel and Vantage.
- Vantage User training
- Solutions based with strong planning, organising and numerical skills, and an excellent attention to detail
- Accustomed to working effectively in a fast-paced environment, flexible and can adapt to changing workloads and priorities, where high standards under pressure are not compromised
- Strong interpersonal, written, and verbal communication skills
- Ability to work standalone and as a positive contributor to a wider shared team

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