Executive Assistant

1 week ago

Bristol, United Kingdom JacobJames Recruitment Ltd Full time

**Desired experience**:
You should have good interpersonal skills and an ability to deal with people at all levels. You will have the ability to manage priorities and keep an overview of diverse tasks whilst paying close attention to detail. You should have experience of minuting meetings and in undertaking independent research activity and the ability to solve problems. Experience of project administration would be an advantage. There are strict deadlines in this role so being able to deal positively with pressure and being well organised are essential. You should be able to work on your own initiative and be able to deal with sensitive information and a high level of confidentiality. Good computer skills, including Microsoft Word, Excel and PowerPoint are needed.

A friendly persona and ‘can do’ attitude combined with an affinity to the companies values and a genuine interest in social and environmental issues are important for this role.

**Responsibilities**:
**Responsible for management of the Corporate Secretary mailbox, communications channels, calendars and administrative duties of CoSec function**:

- Keeping proactive oversight of communications into the Corporate Secretary office via the team mailbox
- Manage the internal and external interface, often at senior/CEO level
- Maintaining the corporate calendar and scheduling of Board meetings working closely with the EA to the CEO
- Maintain HR records for Board members
- Provide cover for Corporate Secretary when required including minuting CMC Governance Meetings and UK Board Meetings

**Ensure that the Committees you are responsible for are able to operate effectively as governance and decision-making bodies by;**
- Developing meeting schedules agendas, including forward agendas, coordination of meeting papers and briefing co-workers on requirements to ensure information presented to Boards and Committees meets regulatory and the needs of the committees
- In close cooperation with Corporate Secretary and Board, support the content preparation of Board and Sub Committee papers as required
- Maintaining records of relevance to the Committees to evidence appropriate control, oversight, and documentation to support Senior Manager Functions
- Prepare and file Board and Sub
- Committee minutes
- Supporting the development of effective reporting frameworks and presentation of management reports to CMC and Board
- Supporting enhancements to the internal governance and reporting framework for the management of the Board and Committees
- Support the planning and coordinating of board strategy, training and education programmes including induction

**Responsible for the planning and co-ordination of annual committee schedules, in accordance with governance frameworks and standing agendas**:

- Managing annual committee calendar and ensuring all annual requirements are scheduled in advance, clearly communicated plans to key stakeholders and manage the annual cycle
- Planning and coordinating board strategy, training and education programmes including induction with the Corporate Secretary
- Identifying improvement opportunities to bring efficiencies to the committee cycle for all stakeholders, with a focus on clarity of communication, effective advanced planning and coverage of all aspects of committee charters in an annual cycle
- Maintain the local UK Inhouse Regulations (TiR) as directed by the Head of Legal and/or the Corporate Secretary, take ownership for agreed aspects of the TiR from the Corporate Secretary
- Support on the intragroup governance arrangements between the UK and Group/Head Office
- Continuous development of Charters and governance arrangements to support effective decision making
- Comply with all regulatory obligations and internal governance to help ensure ethical behaviour which delivers fair outcomes for TBUK customers

Conduct research on behalf of the Board or Corporate Secretary in preparation for meetings, events and conferences
- Provide project support for specific projects in the bank, as agreed
- Manage Board Effectiveness Reviews, procurement and coordinating of external provider, their interactions with Senior Execs and Board, production of relevant Board and Committee papers and preparation of three-year revolving action plan
- All other reasonable duties that may be required from time to time

Hybrid working pattern. Salary £40,000-£44,000

**Job Types**: Permanent, Full-time

**Salary**: £40,000.00-£44,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Bristol

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