HR Assistant

3 weeks ago

Omagh, United Kingdom Telestack Ltd Full time

**Main purpose of the job**

To enable the organisation to maximise the contribution of people to the delivery of the organisation's goals.

**Key duties and responsibilities**

**Human Resources Administration**
- Maintain the company time and attendance systemEnsure Return to work documentation is completed following employees’ return from absence

Ensure Supervisors have logged any missing clocks
Upload training certification to employee record with the relevant expiry date
Ensure probationary review is set up in the relevant time period
- Maintain the company HRIS system
- Recruitment & Selection - create the relevant job advertisements, advertise vacancies through various recruitment channels including website and social media, the scheduling of interviews, employment offers, Production employees Terms & Conditions of Employment.
- Preparation of induction timetable and all relevant induction material.
- Discipline & Grievance Procedures - conduct disciplinary investigation with manager/supervisor including gathering all the necessary evidence including witness statements and CCTV where applicable. The scheduling of disciplinary/grievance hearings as necessary.
- Schedule Occupational Health as required.
- Assisting in the organising of activities throughout the calendar year to enhance employee engagement and morale.
- Maintenance of the company e-learning platforms.
- Scheduling of all internal and external training including input of training hours on the company safety platform.
- Performance Management - assisting in the document provision for the annual appraisal process and probationary reviews ensuring regular check in’s occur with employees on the High Performance Framework.
- Conducting weekly payroll in a timely manner.
- Administration of Employee Benefits.
- Assist in arranging school visits, participate in community and school initiatives such as school careers fairs and Young Enterprise programmes.

**The above job description is not exhaustive and is not intended to give a definite list of all duties and responsibilities. It is a guideline within which the individual job holder works. It is not intended to be rigid or inflexible. There will be additional duties and responsibilities in accordance with the job role.**

**PERSON SPECIFICATION**

**Essential:

- **
- A minimum of 5 GCSE’s including Maths and English (Grade C or above) or equivalent.
- A minimum of 1 years’ experience working in an administrative role, preferably in an HR environment.
- Sound knowledge of the Microsoft suite of products.
- Strong communication skills both verbal and written.
- Maintain confidentiality.
- Interact and maintain good working relationships with all Departments.
- Carry out multiple tasks and meet deadlines.
- Strong organisational skills
- Demonstrate excellent communication and numerical skills, both written and verbal.

**Desirable:

- **
- Working towards or have completed a CIPD qualification, Level 3 or above
- CIPD Membership
- Experience of working in an engineering environment
- Competent user of Sage 50 Payroll

**Job Types**: Full-time, Permanent

Work Location: In person

Application deadline: 26/05/2023

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