Accounts Payable Administrator

5 months ago

Cramlington, United Kingdom AAF - Power & Industrial Full time

**Level**:
Individual Contributor

**Employment Type**:
Full-time

Temporary (12 month contract)

**Job Function**:
Finance

**Industry**:
Industrial Air Quality

Oil & Energy

**Who We Are**:
AAF International is a global leader in the design and manufacture of Air Filtration Systems, Acoustic Systems and associated products and services. We are part of a global powerhouse that uses Filtration to transform the world.

We invest in our people, and our people invest in our customers and communities. This mutual commitment is a foundation for our growth. So is an inclusive culture that encourages everyone to come to work as their whole selves and come together as a team that welcomes unique ideas, perspectives and backgrounds.

We’re not just innovating on the outside. We’re innovating on the inside to unlock people’s unlimited potential and bring out the diverse and ground breaking ideas that will help us solve today’s most pressing challenges.

We offer more than a pay check. AAF is where you’ll be heard, be valued, belong — and be able to make your mark.

**Our Company Values**:
We endeavour to create a work environment that reflects the culture of the company, and we encourage every member of our staff to embrace our commitment to be:

- Professional
- Quality Driven
- Goal Orientated
- Customer Focused
- Continuously Improving
- Flexible
- Open & Integrated

**Position Summary**:
**Position Responsibilities**:

- To ensure the timely processing of vendor invoices, ensuring they are coded accurately in accordance with established accounting systems and HMRC regulations around VAT and the Construction Industry Scheme (CIS).
- To strengthen relationships with vendors by ensuring account statements are reconciled regularly and by resolving invoicing discrepancies either individually or identifying the individual within AAF Limited who can resolve the query.
- To help maintain and verify banking account details held within the ERP system for vendors to ensure accuracy of payments.
- Prepare weekly payment runs and set up payments with relevant supporting documentation to allow timely payment of balances due.
- Review and maintain the AP ledger for old balances, negative balances, balances to be prepaid or anything that appears unusual and report to finance management.

Duties will vary due to the nature of the environment (above is a guide and not a comprehensive list of responsibilities)

**Person Specification**:
**_ Education, Qualifications and Affiliations_**

Essential:

- Level 3 qualification or equivalent.

Desirable:

- Relevant certification (CIMA, ACCA, ACA, AAT)

Completed qualifications from an accredited institution may be substituted for experience on a year for year basis.

**_ Experience_**

Essential
- Demonstrable experience directly related to the duties and responsibilities specified.
- Previous experience within an accounting function.
- Comfortable working on a number of projects simultaneously.
- Knowledge of accounting terms and concepts.
- Understanding of finance principles.
- Awareness of the concepts of business strategy and methodology.
- Computer literate and able to learn a wide range of software packages with a focus on Microsoft Excel.

Desirable
- Previous experience of working in a manufacturing/engineering company.
- Knowledge and experience of working with an ERP (preferably Microsoft AX or SAP)

**Licenses or Certifications**:
Essential
- Eligible to work in the UK.

Desirable
- Full valid passport.
- Full driving license.

**_ Skills_**

Essential
- Health, safety and environmentally conscious.
- Flexible approach to working, ability to actively manage changing priorities.
- An ability to work to strict deadlines while maintaining a high level of accuracy.
- Excellent attitude focused towards getting a job done quickly and to the highest possible standard.
- Ability to develop and maintain relationships.
- High level of English communication skills including face to face, telephone and written.
- Excellent attention to detail and ability to work in an organised manner.
- Continuous improvement mentality and receptive to change.
- Excellent interpersonal skills.
- Good MS Office skills.

Desirable
- Multi-lingual a positive advantage. (Notably French and Spanish)

**What’s on Offer**:
An opportunity to join an already established and successful international business with a competitive salary.

Benefits package includes:

- We know that having a work life balance is important, so we offer our colleagues flexible working opportunities in line with the needs of their role.
- Take a break with 25 days holiday (5 weeks) + bank holidays per annum.
- Pension scheme. A fantastic way to save for your retirement and benefit from employer contributions, we match up to 7%.
- Death in service benefit which provides a lump sum payment equal to 3 times your annual salary.
- Company sick pay scheme.
- The opportunity for international travel.
- Career progression and Lea

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