Executive Assistant

5 months ago

Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

Do you have experience of working Executive Assistant? Can you work at pace and demonstrate an enthusiastic, proactive approach to managing your ever-changing priorities? If so, we'd love to hear from you. We are a small, enthusiastic, and supportive team who work closely together in the support of the Trust's Board of Directors.

Our ideal applicant will be ready to face the challenge, be organised, self-motivated and first-class service delivery focused. You will be personable and have the ability to deliver the level of detail needed. In return, you will be made very welcome, feel valued and be part of a strong NHS team.

The post holder will provide a first-class, efficient and effective Executive Assistant service to members of the Trust Board and be responsible for ensuring proactive and professional service delivery.

The post holder will have delegated authority and responsibility to act independently and handle and deliver decisions and actions.

The post holder will be expected to organise their workload and coordinate their activities to ensure that an efficient service is provided.

The post holder will be capable of the full administrative function of the team, being able to step in to fill gaps when required to do so. It is essential that the post holder can exercise initiative suitable to the role and is fully supportive of other colleagues in the Trust Office.

BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

**Job summary**:
The post holder will add value to the Executive Directors through ensuring the delivery of first-class support to enable the Executive Directors to be effective in their organisation and time management and by assisting in the smooth day to day running of the Trust Office.

The post holder will also provide a comprehensive and effective Executive Assistant (EA) role to nominated Directors, including diary management and the compilation of reports, agendas and papers for Meetings as directed by Directors, ensuring key actions are undertaken and the minutes transcribed within strict timescales.

The post holder will be expected to exercise initiative, whilst working independently, in a high profile and busy environment, and to take opportunities to explore improved ways of working in order to enhance the quality and efficiency of the service provided.

The post holder will be required to demonstrate the ability to deal effectively and confidently with people at a senior level and recognise the importance of confidentiality and sensitivity of issues and be able to act using the utmost discretion.

The post holder will act as the Executive Directors’ first point of contact for those internal and external to the organisation. They will deal with all private and confidential correspondence for their Director and provide a bridge from stakeholders to the Director and make decisions as to the best point of contact for those wishing to speak to the nominated Director.

**Job responsibilities**:
The post holder will provide operational management of the Trust Office by delivery of first class administration and support services to the Chair, Non-Executive Directors, CEO and Executive Directors.

Ensure that the relevant working practices/processes are in place for the team to meet admin requirements i.e. IT equipment & stationery ordering, room bookings, refreshments, travel and audio-visual equipment bookings and ordering.

Claiming expenses and mileage on the directors’ behalf. Authorising other directors’/NEDs’ expenses on the Directors behalf.

To be a budget code holder to the Trust Office and Medical Director.

Receive invoices, allocate

  • Executive Assistant to CEO

    5 months ago

    Bury St. Edmunds, United Kingdom BU-UK Infrastructure Full time

    At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers. Our group of companies has been a major driver for change and innovation over 30 years. We provide a supportive environment that is committed to enabling our people to be the best - ensuring they feel proud to be themselves...

  • Customer Marketing Executive

    6 months ago

    Bury St. Edmunds, United Kingdom Greene King Full time

    Company Description As a **Customer Marketing Executive, On-Trade** you will will be part of our Customer Marketing Team and will be fundamental in executing our on-trade marketing plans for our Greene King owned beer brands. The Customer Marketing Executive will be central to the execution of all our customer facing initiatives ensuring Greene King brands...

  • Executive Culinary Director

    3 days ago

    Bury St. Edmunds, United Kingdom Greene King Full time

    About UsWe are the UK's leading pub retailer, with over 1,700 sites across the UK, serving a wide range of food and drink options to families and friends. We're passionate about creating a positive work environment that supports the well-being and career aspirations of our teams.Job OverviewAs an Executive Culinary Director, you'll oversee a busy kitchen,...

  • Executive Chef Assistant

    4 weeks ago

    Bury St. Edmunds, United Kingdom Taste Hospitality Recruitment Ltd Full time

    Exciting Opportunity for a Talented Sous ChefOur esteemed restaurant in Suffolk is seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our kitchen brigade, you will work closely with our talented Head Chef to maintain our exceptional standards and push for further accolades.Key Responsibilities:Work under the guidance of...

  • Sales Executive

    2 weeks ago

    bury st edmunds, United Kingdom Churchill Living Full time

    Job title: Sales Executive Location: Liberty Lodge, Risbygate Street, Bury St Edmunds, IP33 3GL About the role We're looking for a talented Sales Executive to work full time in our development in Bury St Edmunds.As a Sales Executive you'll be the person that makes a true difference to the lives of our customers as you introduce them to the world of...

  • Sales Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom Churchill Living Ltd Full time

    Job title: Sales ExecutiveLocation: Liberty Lodge, Risbygate Street, Bury St Edmunds, IP33 3GL ​About the roleWe’re looking for a talented Sales Executive to work full time in our development in Bury St Edmunds.As a Sales Executive you’ll be the person that makes a true difference to the lives of our customers as you introduce them to the world of...

  • Assistant Sales Manager

    1 month ago

    Bury St Edmunds, United Kingdom EMG Motor Group Full time

    We are seeking to recruit an Automotive Assistant Sales Manager / Senior Sales Executive for our established multi branded used car dealership in Bury St Edmunds. This is an exciting opportunity for an enthusiastic professional to progress their career. The successful candidate must have a proven record within a (volume/premium/prestige) dealership for a...

  • Solicitor / Legal Executive

    3 weeks ago

    Bury St Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...

  • Solicitor / Legal Executive

    2 weeks ago

    Bury St. Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...

  • Solicitor / Legal Executive

    3 weeks ago

    Bury St Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...

  • Solicitor / Legal Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...

  • Internal Sales Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom Michelle Denny Recruitment Full time

    Michelle Denny Recruitment are delighted to be working with Trans Global Logistics, a well-established international vehicle shipping business committed to delivering high quality shipping solutions for their clients including high value vehicles and yachts by sea, road, and air.As the business continues to grow, they are searching for a pro-active,...

  • Marketing & Communications Executive

    5 months ago

    Bury St. Edmunds, United Kingdom Greene King Full time

    Company Description Join us at Greene King the country's leading pub company and brewer, where our mission is to pour happiness into lives and become the pride of great British hospitality. We have something special, deeply rooted in our 220-year brewing and pub history, creating the business we are proudly known for today. Still today our 39,000 strong...

  • Personal Assistant

    5 months ago

    Bury St. Edmunds, United Kingdom Compass Point Recruitment Full time

    A Software company, based in bury St Edmunds and working within the Oil & Gas industry, are looking for an all-round, experienced Administrator/ PA to join their business on a part-time basis. (1 day per week) As the Team Support Assistant, you will be the backbone of our team, providing essential support across various administrative and operational tasks....

  • Customer Assistant

    6 months ago

    Bury St. Edmunds, United Kingdom Marks & Spencer Full time

    **You must be over 18 to work on Visual Merchandising.** **This is a temporary position from 23/07/23 - 21/10/23** **Work Pattern**: **Purpose** Visual Merchandiser to be focused 100% on visual execution and coaching in a Best In Town Store **Key Accountabilities, Best in town execution 80% of time spent** - Delivers an aspirational and consistent visual...

  • Executive Assistant

    4 weeks ago

    Bury, Borough of Bury, United Kingdom Jobwise Ltd Full time

    Job OverviewWe are seeking an experienced Executive Assistant to support our Executive Assistant on a part-time basis. The successful candidate will work 21 hours per week over 3 days, with a salary of GBP18,000 (GBP30,000 pro rata) and benefits including 31 days holiday, bonus, pension scheme, and more.Key ResponsibilitiesDiary management for a team of...

  • Executive Assistant

    4 weeks ago

    Bury, Borough of Bury, United Kingdom Jobwise Ltd Full time

    We are seeking an experienced Executive Assistant to support our Executive Assistant on a part-time basis. The role includes a salary of GBP18,000 (GBP30,000 pro rata) with benefits including 31 days holiday (inc BH), bonus, pension scheme and much more.The successful candidate will have strong secretarial, administration, PA or EA experience and be able to...

  • Account Executive

    3 days ago

    bury st edmunds, United Kingdom UPS Full time

    Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowpeople with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or...

  • Administrative Assistant

    1 month ago

    Bury St Edmunds, United Kingdom Burgh Recruitment Ltd (Financial Services) Full time

    Administrative AssistantLocation: Risby, Bury St EdmundsSalary: c £22,000 - working 5 days per week - full timeAre you an enthusiastic Administrative Assistant eager for your next role? Could you fulfil a vital support function within a busy office?You will be working as part of the team at a highly respected Appointed Representative of St. James’s Place...

  • Administrative Assistant

    4 weeks ago

    Bury St Edmunds, United Kingdom Burgh Recruitment Ltd (Financial Services) Full time

    Administrative AssistantLocation: Risby, Bury St Edmunds (IP28) - Own transport will be required to get to this locationSalary: (c)£22,000 - working 5 days per week - full timeAre you an enthusiastic Administrative Assistant eager for your next role? Could you fulfil a vital support function within a busy office?You will be working as part of the team at a...