Executive Assistant

3 months ago

Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

Do you have experience of working Executive Assistant? Can you work at pace and demonstrate an enthusiastic, proactive approach to managing your ever-changing priorities? If so, we'd love to hear from you. We are a small, enthusiastic, and supportive team who work closely together in the support of the Trust's Board of Directors.

Our ideal applicant will be ready to face the challenge, be organised, self-motivated and first-class service delivery focused. You will be personable and have the ability to deliver the level of detail needed. In return, you will be made very welcome, feel valued and be part of a strong NHS team.

The post holder will provide a first-class, efficient and effective Executive Assistant service to members of the Trust Board and be responsible for ensuring proactive and professional service delivery.

The post holder will have delegated authority and responsibility to act independently and handle and deliver decisions and actions.

The post holder will be expected to organise their workload and coordinate their activities to ensure that an efficient service is provided.

The post holder will be capable of the full administrative function of the team, being able to step in to fill gaps when required to do so. It is essential that the post holder can exercise initiative suitable to the role and is fully supportive of other colleagues in the Trust Office.

BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

**Job summary**:
The post holder will add value to the Executive Directors through ensuring the delivery of first-class support to enable the Executive Directors to be effective in their organisation and time management and by assisting in the smooth day to day running of the Trust Office.

The post holder will also provide a comprehensive and effective Executive Assistant (EA) role to nominated Directors, including diary management and the compilation of reports, agendas and papers for Meetings as directed by Directors, ensuring key actions are undertaken and the minutes transcribed within strict timescales.

The post holder will be expected to exercise initiative, whilst working independently, in a high profile and busy environment, and to take opportunities to explore improved ways of working in order to enhance the quality and efficiency of the service provided.

The post holder will be required to demonstrate the ability to deal effectively and confidently with people at a senior level and recognise the importance of confidentiality and sensitivity of issues and be able to act using the utmost discretion.

The post holder will act as the Executive Directors’ first point of contact for those internal and external to the organisation. They will deal with all private and confidential correspondence for their Director and provide a bridge from stakeholders to the Director and make decisions as to the best point of contact for those wishing to speak to the nominated Director.

**Job responsibilities**:
The post holder will provide operational management of the Trust Office by delivery of first class administration and support services to the Chair, Non-Executive Directors, CEO and Executive Directors.

Ensure that the relevant working practices/processes are in place for the team to meet admin requirements i.e. IT equipment & stationery ordering, room bookings, refreshments, travel and audio-visual equipment bookings and ordering.

Claiming expenses and mileage on the directors’ behalf. Authorising other directors’/NEDs’ expenses on the Directors behalf.

To be a budget code holder to the Trust Office and Medical Director.

Receive invoices, allocate

  • Executive Assistant to CEO

    4 months ago

    Bury St. Edmunds, United Kingdom BU-UK Infrastructure Full time

    At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers. Our group of companies has been a major driver for change and innovation over 30 years. We provide a supportive environment that is committed to enabling our people to be the best - ensuring they feel proud to be themselves...

  • Marketing & Content Executive

    2 weeks ago

    Bury St Edmunds, United Kingdom Kameo Recruitment Ltd Full time

    Salary: £24,000 Hours of work: Full time Company benefits: Hybrid working, bespoke Learning & Development plan, 25 days paid holiday + bank holidays, modern office with free refreshments, stakeholder pension after 3 months (if meeting legal criteria), seasonal CSR initiatives, social events, finish at 4pm on Fridays Kameo Recruitment is pleased to be...

  • Executive Sous Chef

    2 weeks ago

    Bury St. Edmunds, United Kingdom Gateway Hospitality Recruitment Full time

    Executive Sous Chef OpportunityGateway Hospitality Recruitment is seeking an experienced Executive Sous Chef to join a dynamic kitchen team at a busy dining pub in the UK. This is an exciting opportunity for a skilled and ambitious Sous Chef to take on a leadership role and contribute to the success of our client's restaurant.Key Responsibilities:Assist the...

  • Executive Sous Chef

    2 weeks ago

    Bury St. Edmunds, United Kingdom Gateway Hospitality Recruitment Full time

    Executive Sous Chef OpportunityGateway Hospitality Recruitment is seeking an experienced Executive Sous Chef to join a dynamic kitchen team at a busy dining pub in the UK. This is an exciting opportunity for a skilled and ambitious Sous Chef to take on a leadership role and contribute to the success of our client's restaurant.Key Responsibilities:Assist the...

  • Customer Marketing Executive

    4 months ago

    Bury St. Edmunds, United Kingdom Greene King Full time

    Company Description As a **Customer Marketing Executive, On-Trade** you will will be part of our Customer Marketing Team and will be fundamental in executing our on-trade marketing plans for our Greene King owned beer brands. The Customer Marketing Executive will be central to the execution of all our customer facing initiatives ensuring Greene King brands...

  • Marketing & Content Executive

    1 day ago

    Bury St Edmunds, United Kingdom CV-Library Full time

    Salary: £24,000 Hours of work: Full time Company benefits: Hybrid working, bespoke Learning & Development plan, 25 days paid holiday + bank holidays, modern office with free refreshments, stakeholder pension after 3 months (if meeting legal criteria), seasonal CSR initiatives, social events, finish at 4pm on Fridays Kameo Recruitment is pleased to...

  • Marketing & Content Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom Kameo Recruitment Ltd Full time

    Salary: £24,000Hours of work: Full timeCompany benefits: Hybrid working, bespoke Learning & Development plan, 25 days paid holiday + bank holidays, modern office with free refreshments, stakeholder pension after 3 months (if meeting legal criteria), seasonal CSR initiatives, social events, finish at 4pm on FridaysKameo Recruitment is pleased to be...

  • Claims Executive

    4 months ago

    Bury St. Edmunds, United Kingdom The Ardonagh Group Full time

    **Claims Executive - Norfolk & Suffolk - ARD898734** Reporting in to the Claims Team Leader you will ensure delivery of a proactive, efficient and effective claims service providing accurate, compliant and value-added services at all times. You will manage claims efficiently and effectively, offering our total commitment to each of our clients and...

  • Content & Marketing Executive

    2 weeks ago

    Bury St Edmunds, United Kingdom TIME Appointments Ltd Full time

    Are you a creative individual looking for a new challenge? Are you passionate about all things marketing? If so, this could be the perfect role for you! We are excited to be working on behalf of an innovative Media Agency who are looking for a Content and Marketing Executive to join their friendly team! Duties & Responsibilities: Provide social media...

  • Executive Chef Assistant

    7 days ago

    Bury St. Edmunds, United Kingdom Gateway Hospitality Recruitment Full time

    Exceptional Sous Chef OpportunityGateway Hospitality Recruitment is proud to present an exciting opportunity for a skilled Sous Chef to join a thriving dining pub in Bury St.Edmunds. This esteemed establishment is renowned for its commitment to serving fresh, high-quality cuisine, and we are seeking a talented individual to complete their brigade.Key...

  • Executive Chef Assistant

    7 days ago

    Bury St. Edmunds, United Kingdom Gateway Hospitality Recruitment Full time

    Exceptional Sous Chef OpportunityGateway Hospitality Recruitment is proud to present an exciting opportunity for a skilled Sous Chef to join a thriving dining pub in Bury St.Edmunds. This esteemed establishment is renowned for its commitment to serving fresh, high-quality cuisine, and we are seeking a talented individual to complete their brigade.Key...

  • Marketing & Content Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom Kameo Recruitment Ltd Full time

    Salary: £24,000 Hours of work: Full time Company benefits: Hybrid working, bespoke Learning & Development plan, 25 days paid holiday + bank holidays, modern office with free refreshments, stakeholder pension after 3 months (if meeting legal criteria), seasonal CSR initiatives, social events, finish at 4pm on Fridays Kameo Recruitment is pleased to be...

  • Trusts & Tax Executive

    3 months ago

    Bury St. Edmunds, United Kingdom LemonTea Recruitment Full time

    My client are seeking a Trusts & Tax Executive that is either CTA or STEP qualified or part qualified and has a minimum of 3 years experience with a good understanding of Trust & Estate accounts. The role will focus primarily on Trusts, but you will have exposure to personal tax clients. You will also be required to prepare Trust Accounts, but full training...

  • Content & Marketing Executive

    1 day ago

    Bury St Edmunds, United Kingdom CV-Library Full time

    Are you a creative individual looking for a new challenge? Are you passionate about all things marketing? If so, this could be the perfect role for you! We are excited to be working on behalf of an innovative Media Agency who are looking for a Content and Marketing Executive to join their friendly team! Duties & Responsibilities: * Provide social...

  • Marketing & Communications Executive

    4 months ago

    Bury St. Edmunds, United Kingdom Greene King Full time

    Company Description Join us at Greene King the country's leading pub company and brewer, where our mission is to pour happiness into lives and become the pride of great British hospitality. We have something special, deeply rooted in our 220-year brewing and pub history, creating the business we are proudly known for today. Still today our 39,000 strong...

  • Content & Marketing Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom TIME Appointments Ltd Full time

    Are you a creative individual looking for a new challenge? Are you passionate about all things marketing? If so, this could be the perfect role for you! We are excited to be working on behalf of an innovative Media Agency who are looking for a Content and Marketing Executive to join their friendly team! Duties & Responsibilities: Provide social media...

  • Tax Executive

    4 weeks ago

    Bury St Edmunds, United Kingdom Smart 10 ltd Full time

    Position: Tax Executive Location: Bury St Edmunds, CambridgeshireContract: Permanent, Full-Time, Monday - Friday, 0900-1730 or 0830- 1700WFH - 2x days per week Tax Executive: Do you have previous experience working within a busy Tax role?Have you previously worked within Accountancy practice? Would you feel comfortable managing your own portfolio of...

  • Accounts & Audit Assistant

    2 months ago

    Bury St Edmunds, United Kingdom Nxtgen Recruitment Full time

    NXTGEN is seeking an ambitious and motivated Audit & Accounts Assistant to join a rapidly expanding Accountancy practice located in Bury St Edmunds. As the new Audit & Accounts Assistant, you will be part of a talented and experienced team of professionals who are committed to excellence and share a passion for delivering high-quality service to clients....

  • Personal Assistant

    3 months ago

    Bury St. Edmunds, United Kingdom Compass Point Recruitment Full time

    A Software company, based in bury St Edmunds and working within the Oil & Gas industry, are looking for an all-round, experienced Administrator/ PA to join their business on a part-time basis. (1 day per week) As the Team Support Assistant, you will be the backbone of our team, providing essential support across various administrative and operational tasks....

  • Accounts & Audit Assistant

    2 months ago

    Bury St Edmunds, United Kingdom Nxtgen Recruitment Full time

    NXTGEN is seeking an ambitious and motivated Audit & Accounts Assistant to join a rapidly expanding Accountancy practice located in Bury St Edmunds. As the new Audit & Accounts Assistant, you will be part of a talented and experienced team of professionals who are committed to excellence and share a passion for delivering high-quality service to clients....