Executive Assistant

6 months ago


Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

Do you have experience of working Executive Assistant? Can you work at pace and demonstrate an enthusiastic, proactive approach to managing your ever-changing priorities? If so, we'd love to hear from you. We are a small, enthusiastic, and supportive team who work closely together in the support of the Trust's Board of Directors.

Our ideal applicant will be ready to face the challenge, be organised, self-motivated and first-class service delivery focused. You will be personable and have the ability to deliver the level of detail needed. In return, you will be made very welcome, feel valued and be part of a strong NHS team.

The post holder will provide a first-class, efficient and effective Executive Assistant service to members of the Trust Board and be responsible for ensuring proactive and professional service delivery.

The post holder will have delegated authority and responsibility to act independently and handle and deliver decisions and actions.

The post holder will be expected to organise their workload and coordinate their activities to ensure that an efficient service is provided.

The post holder will be capable of the full administrative function of the team, being able to step in to fill gaps when required to do so. It is essential that the post holder can exercise initiative suitable to the role and is fully supportive of other colleagues in the Trust Office.

BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

**Job summary**:
The post holder will add value to the Executive Directors through ensuring the delivery of first-class support to enable the Executive Directors to be effective in their organisation and time management and by assisting in the smooth day to day running of the Trust Office.

The post holder will also provide a comprehensive and effective Executive Assistant (EA) role to nominated Directors, including diary management and the compilation of reports, agendas and papers for Meetings as directed by Directors, ensuring key actions are undertaken and the minutes transcribed within strict timescales.

The post holder will be expected to exercise initiative, whilst working independently, in a high profile and busy environment, and to take opportunities to explore improved ways of working in order to enhance the quality and efficiency of the service provided.

The post holder will be required to demonstrate the ability to deal effectively and confidently with people at a senior level and recognise the importance of confidentiality and sensitivity of issues and be able to act using the utmost discretion.

The post holder will act as the Executive Directors’ first point of contact for those internal and external to the organisation. They will deal with all private and confidential correspondence for their Director and provide a bridge from stakeholders to the Director and make decisions as to the best point of contact for those wishing to speak to the nominated Director.

**Job responsibilities**:
The post holder will provide operational management of the Trust Office by delivery of first class administration and support services to the Chair, Non-Executive Directors, CEO and Executive Directors.

Ensure that the relevant working practices/processes are in place for the team to meet admin requirements i.e. IT equipment & stationery ordering, room bookings, refreshments, travel and audio-visual equipment bookings and ordering.

Claiming expenses and mileage on the directors’ behalf. Authorising other directors’/NEDs’ expenses on the Directors behalf.

To be a budget code holder to the Trust Office and Medical Director.

Receive invoices, allocate



  • Bury St. Edmunds, United Kingdom BU-UK Infrastructure Full time

    At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers. Our group of companies has been a major driver for change and innovation over 30 years. We provide a supportive environment that is committed to enabling our people to be the best - ensuring they feel proud to be themselves...


  • Bury St. Edmunds, United Kingdom Greene King Full time

    Company Description As a **Customer Marketing Executive, On-Trade** you will will be part of our Customer Marketing Team and will be fundamental in executing our on-trade marketing plans for our Greene King owned beer brands. The Customer Marketing Executive will be central to the execution of all our customer facing initiatives ensuring Greene King brands...


  • Bury St. Edmunds, United Kingdom Greene King Full time

    About UsWe are the UK's leading pub retailer, with over 1,700 sites across the UK, serving a wide range of food and drink options to families and friends. We're passionate about creating a positive work environment that supports the well-being and career aspirations of our teams.Job OverviewAs an Executive Culinary Director, you'll oversee a busy kitchen,...

  • Sales Executive

    1 month ago


    bury st edmunds, United Kingdom Churchill Living Full time

    Job title: Sales Executive Location: Liberty Lodge, Risbygate Street, Bury St Edmunds, IP33 3GL About the role We're looking for a talented Sales Executive to work full time in our development in Bury St Edmunds.As a Sales Executive you'll be the person that makes a true difference to the lives of our customers as you introduce them to the world of...

  • Sales Executive

    2 months ago


    Bury St Edmunds, United Kingdom Churchill Living Ltd Full time

    Job title: Sales ExecutiveLocation: Liberty Lodge, Risbygate Street, Bury St Edmunds, IP33 3GL ​About the roleWe’re looking for a talented Sales Executive to work full time in our development in Bury St Edmunds.As a Sales Executive you’ll be the person that makes a true difference to the lives of our customers as you introduce them to the world of...


  • Bury St Edmunds, United Kingdom EMG Motor Group Full time

    We are seeking to recruit an Automotive Assistant Sales Manager / Senior Sales Executive for our established multi branded used car dealership in Bury St Edmunds. This is an exciting opportunity for an enthusiastic professional to progress their career. The successful candidate must have a proven record within a (volume/premium/prestige) dealership for a...


  • Bury St. Edmunds, United Kingdom Hungry Horse Full time

    Job Title: Executive Kitchen ManagerAbout Us:Hungry Horse is a vibrant and dynamic hospitality company that prides itself on serving delicious food and drink in a welcoming atmosphere. Our pubs bring families and friends together, making them the perfect spot for a meal out or a night with friends.Salary: £45,000 - £55,000 per annumJob Description:Taking...


  • Bury St. Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...


  • Bury St Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...


  • Bury St Edmunds, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...


  • Bury St Edmunds, United Kingdom CV-Library Full time

    Hopkins Homes are an ambitious, customer focused housebuilder that put people and the planet at the heart of everything we do. We're dedicated to delivering the best possible standards in design, build quality, and service for our customers. We have an exciting opportunity for a Trainee Sales Executive to join a friendly team working from our Bury St...

  • Executive Sous Chef

    3 weeks ago


    Bury St, Suffolk, United Kingdom Care UK Full time

    **Career Opportunity: Executive Sous Chef**Are you a highly skilled and ambitious chef seeking a challenging role in a fast-paced kitchen environment?We are recruiting an Executive Sous Chef to join our team at Care UK, where you will be responsible for assisting the Head of Culinary Services in leading the kitchen team.This is an excellent opportunity for...


  • Bury St Edmunds, United Kingdom Toolbox Marketing Full time

    Toolbox Marketing provides insight-driven strategic and creative solutions to retail & leisure property and placemaking challenges.  We think outside the (tool)box to hit the nail on the head as a full service marketing agency for a portfolio of happy clients - shopping centres, retail parks, town centres, events and festivals - in the UK.Our work ranges...


  • Bury St Edmunds, Suffolk, United Kingdom Churchill Living Full time

    Sales Executive Location: Liberty Lodge, Risbygate Street, Bury St Edmunds, IP33 3GL About the role We're looking for a talented Sales Executive to work full time in our development in Bury St Edmunds. As a Sales Executive you'll be the person that makes a true difference to the lives of our customers as you introduce them to the world of independent...

  • Sales Assistant

    6 months ago


    Bury St. Edmunds, United Kingdom Bensons for Beds Full time

    **Sales Assistant - Bury St Edmunds Store - Base salary of £23,795 with the potential to earn up to £32,000 with On Target Earnings. You will be building rapport with our customers and helping them to choose the best products for their needs. If you're passionate about people & giving great customer service, read on!**: **The Role - Sales Assistant**: -...

  • Marketing Executive

    6 months ago


    Bury St. Edmunds, United Kingdom The Donalds Group Full time

    £25,000 per year - **New** 25 days (+ bank holidays) annual leave entitlement, rising to 28 after 3 years - Contributory Pension Scheme - Employee Discounts extended to all the marques within our wider group (Mazda, Volvo, Kia, MG, BMW, Mini, Harley-Davidson, BMW Motorrad, Royal Enfield) - Long Service Award - Free on-site parking - Monthly one-to-one...

  • Sales Executive

    2 months ago


    Bury St Edmunds, Suffolk, United Kingdom Churchill Living Full time

    Job title: Sales Executive Location: Liberty Lodge, Risbygate Street, Bury St Edmunds, IP33 3GL About the role We're looking for a talented Sales Executive to work full time in our development in Bury St Edmunds. As a Sales Executive you'll be the person that makes a true difference to the lives of our customers as you introduce them to...

  • Executive Assistant

    8 months ago


    St Albans, United Kingdom Motor Fuel Group Full time

    Description JOB TITLE EXECUTIVE ASSISTANT IMMEDIATE MANAGER CHIEF EXECUTIVE OFFICER JOB PURPOSE The role is based at MFG’s large, open plan Head Office in central St Albans which houses approximately staff. You will principally support the Chief Executive, the Chief Operating Officer and Chief Financial Officer - professionally and...

  • Executive Assistant

    6 months ago


    St. Asaph, United Kingdom North Wales Fire and Rescue Service Full time

    **EXECUTIVE ASSISTANT** **HR and Business Support Unit - Service Headquarters** **Temporary (12 month Fixed Term Contract), 37 hours per week** **NWFRS Grade 07 £33,024 to £35,745 per annum** An exciting opportunity has arisen for an Executive Assistant to join the Business Support Unit, on a temporary basis on a fixed term contract for 12 months to...


  • Bury St Edmunds, UK, Suffolk, United Kingdom Ashtons Legal LLP Full time

    We are looking for a qualified Solicitor or Legal Executive to join us and who is ambitious and keen to grow within their role.We would like you to have at least five years of relevant post qualification experience as you will be responsible for your own caseload as well as working alongside the members of the Lifetime Planning team.Amongst other matters,...