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Personal Assistant

4 months ago

Sandbach, United Kingdom Cheshire East Council Full time

An exciting opportunity has become available to work within the Executive Support team as Personal Assistant (PA) to Directors within the Place Directorate. The role provides PA support to Director of Growth and Enterprise, and both the interim Director of Planning Services and Director of Environment and Communities. The position is for 1 FTE and we are open to flexible arrangements, adapting working hours and striking an effective balance between office (primarily Westfields, Sandbach) and home working ensuring business need is met.

**Organisation**
- Cheshire East Council

**Location**
- Sandbach

**Job Category**
- Corporate

**Grade**
- CEC NJC - Grade 6

**Salary Min**
- £24,496 per annum

**Salary Max**
- £26,845 per annum

**Hours per week**
- 37

**Weeks per year**
- 52.143

**Employment Type**
- Permanent

**Closing Date**
- 13/06/2023

**Ref No**
- E2136

Cheshire East is an amazing place to live and work. As one of the largest employers in the borough, we are able to offer you a wide range of challenging and rewarding career opportunities.

At Cheshire East Council we are working for a brighter future - together and our commitment to you is that our workplace culture will provide a shared purpose, a well-led organisation with valued people succeeding together as one team and one council to deliver the best service for our customers and communities.

If you want to be part of our award-winning council and contribute to our ongoing success, have the flexibility and drive to enable us to innovate, are committed to working as part of a team and striving to deliver exceptional service wherever you can, we would especially like to hear from you.

As an equal opportunities employer, we welcome applicants from all backgrounds and want our workforce to reflect the diversity of our local communities so that we can all work for a brighter future - together.

Brighter Future

Employee benefits (cheshireeast.gov.uk)

To provide the Directors with high quality executive secretarial, administrative and personal support. Providing high level organisational, administrative and research support to the Directors to assist them in developing and driving the Council’s vision, priorities and planning and enhancing the outcomes achieved by the Council through working in partnership with the Government, business and public sectors in the Borough, sub-region, region and nationally.

1. Provide a full personal and confidential secretarial and administrative executive support service for multiple Directors, including the preparation of documents, agendas, drafting reports, taking of minutes at meetings and updating databases so that they can successfully undertake their role maximising the effective and efficient use of time.

3. Strategic management and planning of the Directors diary, commitments and schedules; liaising closely with colleagues supporting the wider Executive Team to ensure that the Executive Directors and Directors work programmes, attendance at events and other activities complement each other.

4. Liaise and consult with Services to provide early warnings and prompt briefings for the Directors on major issues affecting local government in general and their impact in Cheshire East so that strategic responses can be appropriately planned and that the Directors are kept well informed.

5. Arrange transport and accommodation as required, often of a complex nature, both inside and outside the UK, researching all options and liaising with colleagues on all available suitable options, to ensure the best use of their time and resources.

6. Manage the flow of correspondence to and from the Directors. Read and evaluate incoming correspondence and reply on own initiative or draft letters and straightforward reports, ensuring a high standard of written work so as to make best use of the Directors time.

7. Produce documents, often of a highly sensitive and confidential nature, accurately and to deadlines, including correspondence in the form of letters, memos and reports and, in addition, drafting documents using ICT systems, Microsoft packages (PowerPoint, Excel, etc).

8. To cover for the Executive Personal Assistant during absence.

The job holder may be required at any time to undertake any work up to and/or at a level consistent with existing responsibilities. These tasks may be at any location in Cheshire East, to ensure the effective deployment of labour, materials, transport and equipment to meet daily service requirements.