Team Pa

2 weeks ago


London, United Kingdom TYLER GRIFFEN LIMITED Full time

Our client is a global professional services firm, looking to recruit a Team PA to support 5 Senior Managers on a 12-month contract.

Salary is £38,050 with a 10% bonus, 25 days holiday & full benefits + hybrid working (2 days working in the office and 3 days working from home).

Hours are 9am to 5.30pm Monday to Friday.

This role is busy and fast paced Team PA duties include:

- Extensive diary management - managing very busy and ever-changing diaries, booking internal and external meetings, Zoom and MS Teams calls, across various time zones, rescheduling meetings and resolving any clashes that may occur
- Booking international travel arrangements across multiple time zones including flights, accommodation and arranging visas and travel documentation adhering to COVID-19 travel requirements
- Processing expenses and timesheets
- Liaising with clients and their Assistants
- Updating the CRM with client contact information
- Providing support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and carry out any online research as and when required
- Creating, maintaining and updating PowerPoint slides for meetings
- Organising events, sourcing venues and activities
- Provide support and cover for other Team PAs during annual leave
- Involvement in internal office-wide projects
- Have previous PA experience and experience of supporting more than one individual
- Have diary management experience
- Have experience booking international travel
- Be able to commit to a 12-month contract
- Have excellent organisational, time management and prioritising skills
- Be a team player with a "Can Do" flexible, approach
- Have excellent communication and interpersonal with the confidence to liaise at all levels of the business
- Calm under pressure and able to work in a fast-paced role
- Good sense of humour, outgoing and fun to work with
- Good IT skills - Microsoft Outlook, Word, PowerPoint and Excel


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