HR Assistant

2 weeks ago

London, United Kingdom Multiplex Full time

Who are we?
At Multiplex, we are changing skylines across the globe. As a pioneering construction business, we design and build complex, iconic and sustainable structures that add to the economic, cultural and community life in the areas we operate. We've got the boldness to take on projects others say can't be done. We have the entrepreneurial spirit to challenge preconceived ideas. And we've got the determination to unlock and deliver value where others cannot see it.

What is the overall job?
The role is the first point of contact for all HR and Payroll queries and will be based at our 99 Bishopsgate head office. This role is responsible for ensuring that a high level of service is always provided to the business, that all queries received by HR inbox are answered in a timely manner and that more complex cases are referred to the appropriate HR colleague. The HR Assistant will provide transactional / administration support along with reporting capability to the team to enable the provision of the wider HR Service. The role pro-actively supports the HR Business Partner with transactional and transformational activities and projects. Key responsibilities include:

- Managing the full on boarding process and new starter paperwork
- Take full ownership of the new starter payroll tracker
- Ensure health check and background check processes are fully administered
- Chase probation and induction checklists and issue confirmation
- Populate and issue accurate HR letters e.g. in relation to reference requests or job changes
- Own all HR System updates including leavers, transfers, salary changes
- Understand the Payroll process and be able to support the Payroll & Benefits Manager with preparation and administration support, payroll validations and checking
- Support the Payroll & Benefits Manager with related benefits queries, investigating and resolving payroll queries
- Coordinate HR projects (including meetings, training, surveys etc ) and take minutes as required
- Take full ownership of and respond to all general enquiries sent to the HR inbox
- Present monthly/annual statistics (e.g. employee turnover), providing narrative and recommending appropriate actions where required.

What do I need to be successful in this role?
- Proven experience within an HR administration role
- Ability to evidence experience of advising employees and line managers on basic HR queries
- Highly competent in the use of HR Systems, experience of Workday and ADP is desirable
- A sound knowledge of employment law and its implications with the work of a HR team
- Analytical skills with the ability to identify trends and errors in reporting
- Intermediate or above in excel
- Degree educated or qualified by experience within an HR Assistant role or equivalent
- Ideally CIPD Level 5 or above (or currently studying towards).

What's the company like to work for?
We are a construction company and we are all passionate about delivering exceptional projects that leave a positive and lasting legacy in the cities we build. Because we are passionate, we work hard, and our people are driven. Our Culture? We think we're friendly and our flat management structure means that you'll be just as likely to have a chat with our MD in the kitchen as with any of our other team members. We regularly have business wide socials so you can meet people across our projects, and we run plenty of clubs and events, so you'll never be short of things to do Benefits of working at Multiplex include:

- Discretionary annual bonus, 8% company contribution pension, 25 days annual leave
- Single private medical cover, employee assistance programme, virtual GP service
- Several flexible benefits from season ticket loans, discounted gym memberships to a cycle to work scheme.

We offer flexibility in how our people work and value the ongoing development of all staff. We operate “Multiplex Flex” which is much more than working from home We are open to conversations around flexible working needs for this role and will be more than happy to discuss this with you.

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