Fleet & Transport Co-ordinator

2 weeks ago

Lutterworth, United Kingdom Nationwide Platforms Full time

The role of Fleet & Transport Administrator is incredibly varied and busy and so therefore, this role requires someone who has proven experience of dealing with all aspects of the fleet department and compliance related to a fleet of heavy goods vehicles.

We need someone who can use their own initiative to make decisions and improvements, someone who is strong at communicating at all levels, competent in MS Excel but also someone who is happy to undertake daily administrative duties in relation to our full fleet (HGVs, truck and van mounted booms, vans that our engineers use and company car fleet).

You'll have experience working in a fleet department, enjoy variety and working with different types of people, and solving problems to make a difference.

**Responsibilities include: -**
- Administration of the fleet database for company cars, vans and LGVs to a ensure compliance with legislation and industry best practice
- Invoice validation from third party suppliers to ensure compliance with contractual obligations and authorised spend
- Validation and efficient administration of penalty charge notices to reduce costs and charges, including taking ownership of the dispute process from beginning to end
- Maintaining vehicle database to ensure accurate recording of vehicle location, ownership, status, etc
- Collection and monitoring of company car P11D details for HMRC requirements
- Administer the grey fleet policy and end user adherence to this
- Assisting the regional transport managers with scheduled and reactive maintenance to ensure a high degree of availability with the core fleet
- Coordination and administration of driver license checks
- Manage and process all requests for short term hire car bookings with the nominated third-party supplier against a cost efficiency matrix
- Analyse on-hire reports to provide the most cost-effective solution and minimise company spend
- New vehicle ordering support for company car users, with co-ordination of new orders in line with company sign off and procedures
- Management of company fuel card administration including issue, cancellation and renewal
- Provide reporting to HR shared services to support fuel rated claims and benefit in kind
- Efficient fuel use reporting and data management
- Active involvement of LGV fleet replacement programmes to deliver the lowest whole life cost possible
- Ensure Operator license compliance obligations in line with the restricted license held by Nationwide Platforms
- Work with the Fleet Controller to support standard framework of Group Transport policies and procedures and to ensure continuous compliance of all regulatory and self-imposed transport standards
- Assist with production of information, preparation and representation for all transport regulatory enquiries or investigations
- Respond to internal and external customer transport related matters
- Assist in the control of policies in relation to the Fleet Operator Recognition Scheme (“FORS”).

**About you: -**
- Proficient in the use of Microsoft office packages including Word and Excel (maintenance and data collation).
- Experience of working in a fleet environment preferred,
- Strong communication skills and the ability to work with people at all levels.
- Previous experience in management of penalty charge notices and the appeals process preferred, but not essential
- Ability to improve and develop current policies and procedures.
- Demonstrable communication and customer service skills.
- Ability to multitask, prioritise workload, problem solve and find solutions.
- Knowledge and understanding of LGV compliance preferred.
- Demonstrates high attention to detail.

Nationwide Platforms is the market-leading powered access rental company in the UK providing a fleet of more than 15,500 machines with working heights from 3m to 90m.

With a depot network spanning 38 depots, Nationwide Platforms provide its customers with leading safe access solutions for working at height. It also has the largest powered access training department in Europe, delivering a comprehensive range of working at height training courses to powered access operators and the wider access industry.

Nationwide Platforms is part of Loxam, Europe’s largest equipment rental company operating in 30 countries.

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