Transport & Fleet Co-ordinator

6 months ago

Lutterworth, United Kingdom Nationwide Platforms Full time

We are looking for a Transport & Fleet Co-Ordinator to work within our small Fleet team based at our Head Office in Lutterworth.

This role is a part time role working 16 hours per week, Monday to Friday.

The role of Transport & Fleet Co-Ordinator is incredibly varied and busy and so therefore, this role requires someone who has proven experience of dealing with all aspects of the fleet department and administering HGV’s. We need someone who can use their own initiative to make decisions and improvements, someone who is strong at communicating at all levels, an expert in Excel but also someone who is happy to undertake daily administrative duties in relation to our full fleet (HGV’s, Specialist Vehicles (SV) and Car fleet.

The Transport and Fleet Coordinator role is a great role for someone with experience working in a fleet department, someone who enjoys variety, someone who likes talking to all different types of people and solving problems and someone who wants to make a difference.

Responsibilities include:

- Administration of the fleet database for company cars, vans, SV and HGVs to a ensure compliance with legislation and industry best practice
- Invoice validation from third party suppliers to ensure compliance with contractual obligations and authorised spend
- Validation and efficient administration of penalty charge notices to reduce costs and charges, including taking ownership of the dispute process from beginning to end
- Maintain vehicle database to ensure accurate recording of vehicle location, ownership, status, etc
- Collection and monitoring of company car P11D details for HMRC requirements
- Administer the grey fleet policy and end user adherence to this
- Assisting the regional transport managers with scheduled and reactive maintenance to ensure a high degree of availability with the core fleet
- Coordination and administration of driver license checks
- Manage and process all requests for short term hire car bookings with the nominated third party supplier against a cost efficiency matrix
- Analyse on-hire reports to provide the most cost effective solution and minimise company spend
- New vehicle ordering support for company car users, with co-ordination of new orders in line with company sign off and procedures
- Management of company fuel card administration including issue, cancellation and renewal
- Provide reporting to HR shared services to support fuel rated claims and benefit in kind
- Efficient fuel use reporting and data management
- Active involvement of HGV fleet replacement programmes to deliver the lowest whole life cost possible
- Ensure Operator license compliance obligations in line with the restricted license held by Nationwide Platforms
- Work with the Fleet Controller to support standard framework of Group Transport policies and procedures and to ensure continuous compliance of all regulatory and self imposed transport standards
- Assist with production of information, preparation and representation for all transport regulatory enquiries or investigations
- Respond to internal and external customer transport related matters
- Assist in the control of policies in relation to the Fleet Operator Recognition Scheme (“FORS”)
- Proficient in the use of Microsoft office packages including Word and Excel
- Experience of working in a fleet environment and administering HGV’s
- Previous experience in management of penalty charge notices and the appeals process
- High attention to detail
- The ability to plan and prioritise workloads daily
- Experience of working with, maintaining and analysing data using Excel
- Proficient in the use of Microsoft office packages including Word and Excel
- Ability to improve and develop current policies and procedures
- Good communication and customer service skills
- Ability to problem solve and find solutions
- Knowledge and understanding of HGV compliance ideally a CPC holder but not essential
- Knowledge of HGV driver tacho hour management systems
- Previous understanding of the FORS accreditation and requirements

Efficient in KPI and Cost saving tracking and reporting

In return you will receive:

- Competitive Salary
- 25 Days Annual Holiday
- Auto Enrolment Pension
- Westfield Health Cash Plan
- Life Assurance x2 contractual salary

More information:

- Free Parking
- Location: LE17 4PN

Nationwide Platforms is the market-leading powered access rental company in the UK, providing a fleet of more than 13,000 machines from a network of 30 depots across the country. It also has the largest powered access training department in Europe, delivering a comprehensive range of working at height training courses to powered access operators and the access industry.

Nationwide Platforms is part of Loxam, the largest equipment rental company in Europe.

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