Transport & Fleet Coordinator

7 months ago

Lutterworth, United Kingdom LS Network Full time

**Are you a Transport & Fleet Coordinator looking for your next move in Lutterworth, LE17? We have a role that provides a decent salary, a great range of benefits and offers a lot of progression routes.**

Logistics Support Network are recruiting for a permanent **Transport & Fleet Coordinator **for our client Lutterworth, LE17. This is working at the Head Office of our client, where you will become an integral part of the HR team.

Our client is one of the UK’s market leaders in their field, with plenty of opportunities for progression within the company.

Reporting directly to the Fleet Controller, some of the responsibilities for the **Transport & Fleet Coordinator **are mentioned below. Please note, due to the fast-paced nature of this role, the responsibilities may change as per organisational needs:

- Administration of the fleet database for company cars, vans and LGVs to a ensure compliance with legislation and industry best practice
- Invoice validation from third party suppliers to ensure compliance with contractual obligations and authorised spend
- Validation and efficient administration of penalty charge notices to reduce costs and charges, including taking ownership of the dispute process from beginning to end
- Maintain vehicle database to ensure accurate recording of vehicle location, ownership, status, etc
- Collection and monitoring of company car P11D details for HMRC requirements
- Administer the grey fleet policy and end user adherence to this
- Assisting the regional transport managers with scheduled and reactive maintenance to ensure a high degree of availability with the core fleet
- Coordination and administration of driver license checks
- Manage and process all requests for short term hire car bookings with the nominated third-party supplier against a cost efficiency matrix
- Analyse on-hire reports to provide the most cost-effective solution and minimise company spend
- New vehicle ordering support for company car users, with co-ordination of new orders in line with company sign off and procedures
- Management of company fuel card administration including issue, cancellation and renewal
- Provide reporting to HR shared services to support fuel rated claims and benefit in kind
- Efficient fuel use reporting and data management
- Active involvement of LGV fleet replacement programmes to deliver the lowest whole life cost possible
- Ensure Operator license compliance obligations in line with the restricted license
- Work with the Fleet Controller to support standard framework of Group Transport policies and procedures and to ensure continuous compliance of all regulatory and self-imposed transport standards
- Assist with production of information, preparation and representation for all transport regulatory enquiries or investigations
- Respond to internal and external customer transport related matters
- Assist in the control of policies in relation to the Fleet Operator Recognition Scheme (“FORS”).

Skills needed for this role include:

- Proficient in the use of Microsoft office packages including Word and Excel (maintenance and data collation).
- Experience of working in a fleet environment preferred,
- Strong communication skills and the ability to work with people at all levels.
- Previous experience in management of penalty charge notices and the appeals process preferred, but not essential
- Ability to improve and develop current policies and procedures.
- Demonstrable communication and customer service skills.
- Ability to multitask, prioritise workload, problem solve and find solutions.
- Knowledge and understanding of LGV compliance preferred.
- Demonstrates high attention to detail.
- Knowledge of LGV driver tacho hour management systems preferred.
- Previous understanding of the FORS accreditation and requirements preferred.
- Efficient in KPI and cost saving tracking and reporting.

Working hours are 37.5 per week, Monday to Friday, across core hours 0800-1730.

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