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Property Administrator

6 months ago

Belfast, United Kingdom Martin Property Group Full time

The Martin Group are now offering an opportunity for an exciting newly created role within the Asset Management team.

Key Accountabilities

The core purpose of this role is to provide support for the effective administration and organisation of the Asset Management department, delivering exceptional customer service to clients and stakeholders.

The Asset Management Assistant will be responsible for:

- Taking responsibility for all property records and systems, including the co-ordination and collection of data, verification, updates and analysis
- Ensure all records are accurate and confidentially maintained
- Administer and understanding of property related financial records including imputing capital valuations, calculating service charges, processing invoices and payments and dealing with debtors including processing invoices and associated documents in accordance with departmental processes
- Developing and administering electronic filing systems to include scanning documents and uploading information onto asset management software
- Logging and manipulation of complex data in Excel
- Day to day management and interaction with external contractors, consultants or stakeholders
- Facilitate the provision of information required by contractors
- Support the Asset Manager to manage complaints and customer feedback
- Assist in the preparation of statistics, reports and information as required

Essential Criteria
- Minimum of 2 years administrative experience, ideally gained within the construction or property management environment or similar
- Demonstrable knowledge of construction and/or property management
- Experience of inputting and retrieving data from ICT based record systems
- Information research, retrieval and collation using internet/web-based systems
- Advanced IT proficiency; MS Office, specifically Excel

Desirable Criteria
- Qualification in property or related discipline
- In-depth knowledge of the property industry
- Experience of insurance portfolios
- Experience of council tax, domestic and non-domestic rates

Job Related Skills
- Ability to work confidently on own initiative, and competently as part of a team
- Ability to organise and prioritise workloads, adapting to changeable priorities
- A strong attention to detail and the ability to work with a high level of accuracy
- Excellent relationship building skills demonstrating the ability to build a rapport with clients
- Excellent verbal and written communication skills
- Willingness to engage in learning and personal development
- Strong interest in the property management sector

**Job Types**: Full-time, Permanent

**Salary**: £15,074.62-£23,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- UK, BT1 2AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Property Management: 1 year (preferred)
- Customer service: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person