Centre Administrator

7 months ago

London, United Kingdom Queen Mary University of London Full time

_**If you are looking to work in Higher Education, we have an amazing opportunity for you not to be missed**_

**Queen Mary University of London **is looking for a **Centre Administrator** at Centre for Primary Care, Wolfson Institute of Population Health, FMD. The Wolfson Institute of Population Health harnesses expertise across a wide range of population based research and education activities and aims to be an internationally recognised centre of excellence in population health and preventive medicine. This job is based at Whitechapel campus.

Main duties and responsibilities:
**General activities**
- To support the Centre Manager in managing the day to day running of the Centre, taking responsibility for management tasks or projects as directed.
- To deputise for the Centre Manager in their absence, including advising Centre staff on HR and financial procedures.
- To act as the main administrative point of contact for the Centre, both internal and externally.
- To respond to routine correspondence.
- To ensure confidential records are maintained according to University regulations and kept up to date.

Administrative activities:

- To provide administrative support to the Centre Manager, Centre Lead and senior staff in the Centre.
- To act as secretary to Centre meetings, including booking rooms, preparing agendas, circulating papers and taking minutes.
- To provide administrative support for the Centre’s allocation of teaching quotas and obligations.
- To provide support for workshops and seminars, including organising hospitality as required.
- To organise national and international travel and accommodation for Centre staff as directed by the Centre Manager.
- Collating information and writing material for newsletters, brochures and for the website and intranet to communicate key information.

Finance:

- To assist the Centre Manager with monitoring financial activities within the Centre, (dealing with financial transactions, including issuing/paying invoices).
- To administer statements of University Purchasing Cards within the Centre, processing and verifying expense claims, raising purchase orders and ensuring this is delivered in line with the University’s financial regulations.
- To ensure adequate office supplies including liaison with suppliers and the central Purchasing Office to ensure cost-effectiveness, and to keep budgetary control of associated finances, including processing payments, maintaining accurate financial records and monitoring telephone and postal expenditure.
- To assist the Centre Manager to monitor budget performance, including identifying any errors or inconsistences.

Human Resources:

- To manage visiting workers and honorary staff paperwork, ensuring records in relation to these are maintained.
- Responsible for coordinating temporary contracts and extensions to fixed term contracts via the University electronic system (iGrasp).
- To assist with recruitment interview arrangements.
- Coordinating post-off HR process, e.g. setting up offer page and passport/visa verification.
- To assist the Centre Manager with monitoring sickness absence and annual leave arrangements for staff within the Centre.
- To update the University Staff Directory with Centre’s staff information.
- To maintain a list of Centre staff trained in interviewing skills and ensure staff who may need to interview to attend relevant training.

Health and Safety:

- To act as the Centre Health and Safety Officer, ensuring that regular monitoring of office areas is carried out in liaison with the Institute Health and Safety Coordinator.

Work Placements:

- To liaise with the Director’s Office with regards to the Institute’s work placement scheme.

**Experience**:
Substantial experience in a similar administrative role

Experience of planning and progressing work activities

Experience of servicing a committee

Experience of working in Higher Education or the NHS

Experience of financial and other record keeping

Experience of HR and recruitment procedures

**Skills/Abilities**:
Ability to prioritise a varied workload and plan ahead to meet deadlines, with mínimal supervision

Excellent organisational skills

Excellent written and verbal communication skills

Good numerical skills with a methodical approach and attention to detail

Excellent interpersonal skills and ability to interact with a diverse range of staff at all levels

Ability to work within a team and contribute to effective team working

**Education/Qualification**:
A-levels in Maths and English, equivalent qualification or experience

First degree or equivalent relevant experience

**Job Types**: Full-time, Temporary contract
Contract length: 2 months

**Salary**: £16.79 per hour

Schedule:

- Monday to Friday

Application question(s):

- Do you have excellent knowledge of the technical aspects of digital communications?
- Do you have experience of supporting the delivery of projects and knowledge of relevant project management meth

  • Centre Administration Specialist

    4 weeks ago

    London, Greater London, United Kingdom Parent Infant Centre Full time

    Parent Infant CentreA leading provider of services, training, and resources tailored to support parents and professionals. Office Administrator WantedWe are seeking an experienced and highly organized individual to join our team as an Office Administrator. The successful candidate will be responsible for delivering exceptional administrative support,...

  • Centre Administrator

    3 weeks ago

    London, United Kingdom LSE Jobs Full time

    **Centre For Macroeconomics** **Centre Administrator** **Salary from £31,029 to £35,635 pa inclusive with potential to progress to £38,283 pa inclusive** **of London allowance** **This is a fixed term contract for up to 12 months, with the possibility of a further extension** *** **Starting date negotiable** ***The Centre For Macroeconomics (CFM)...

  • Centre Administrator

    2 weeks ago

    London, United Kingdom JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • Centre Administrator

    2 weeks ago

    London, United Kingdom Hollis Personnel Ltd Full time

    My client provides luxury workspace solutions to support businesses - small, medium or large - with impressive offices; great views and business lounges. They are seeking a Centre Administrator, to join the team, in this varied and busy role. Duties willinvolve: - Being the primary point of contact for the serviced office community, acting as the "face" of...

  • Creative Engagement Administrator

    7 months ago

    London, United Kingdom Southbank Centre Full time

    **We are looking for an Administrator to join our Creative Engagement team on a full-time, permanent basis.** **About the role and the team**: The role sits within the Creative Engagement (CE) team which aims to find new and creative ways for schools, communities and individuals to engage with the Southbank Centres artistic programme, collections and...

  • Centre Administrator Lead

    3 weeks ago

    London, Greater London, United Kingdom HOSPICE UK Full time

    Centre Administrator Lead Job DescriptionWe are seeking an experienced administrator to lead our team at the Education Centre. As Centre Administrator Lead, you will oversee the daily operations of the centre, ensuring seamless delivery of education and training services.Your key responsibilities will include managing centre facilities, coordinating...

  • Centre Administrator/pa

    2 weeks ago

    London, United Kingdom Prospectus Full time

    Our client, a leading London University, is looking for a temporary Centre Administrator/PA to provide key administrative, budgetary and secretarial support to the centre. The post will run for 2 months in the first instance, with the potential for a permanent contract for the right person, and will be based on site. The post holder will carry out a wide...

  • Cybersecurity Administrator

    2 weeks ago

    London, Greater London, United Kingdom Centre People Full time

    Centre People: Cybersecurity Job OpportunityWe are Centre People, an IT security and infrastructure company based in London. We are currently looking for an IT Security Administrator to join our team and help us maintain our high standards of cybersecurity.As an IT Security Administrator, you will play a crucial role in ensuring that our IT teams in the EMEA...

  • Tuition Centre Administrator

    2 weeks ago

    London, United Kingdom Quality Learning Ltd Full time

    Quality Learning is an Ofsted registered childcare tuition centre which is based in Plaistow, East London. We offer an outstanding learning environment for children from the ages of 5-18. Quality Learning is looking for an experienced Administrator in the evening and weekends who has previous experience working in a school or a Tuition centre. The centre...

  • Administrator - Childrens Centre

    2 weeks ago

    London, United Kingdom Akton Recruitment Ltd Full time

    Administrator - Childrens Centre Islington £15.50PH Akton Recruitment are working with the Local Authorities to fill a position for an Administrator working in a Childrens Centre. To provide the first point of contact for all visitors and staff using the centre, welcoming them and providing information or referring to the appropriate member of staff. To...

  • Arts Administration and Rentals Assistant

    7 months ago

    London, United Kingdom Southbank Centre Full time

    **We are looking for a Arts Administration and Rentals Assistant to join our Arts Planning and Producing team on a full time, permanent basis.** **About the role and the team**: The Arts Rentals, Partnerships and Administration team look after a broad range of responsibilities within the Arts Planning & Producing department, focusing on income-generation...

  • Community Centre Coordinator

    3 weeks ago

    London, Greater London, United Kingdom Chinese Community Centre (London) Full time

    Job Description: Community Centre CoordinatorWe are looking for a highly organised and skilled Community Centre Coordinator to join our team. As a key member of our centre, you will be responsible for providing administrative support, managing centre operations, and promoting community engagement. Key Responsibilities:Manage centre operations, including...

  • Centre School Administrator

    2 weeks ago

    London, United Kingdom South Thames College Full time

    Here at South Thames College, we are seeking two Centre School Administrators, one in our School of Vocation & Technical Studies at our Wandsworth campus and the other, in our School of Adult Education at our Tooting campus. Reporting to the Senior Curriculum Administrator and the Head of College Administration & Exams, you will provide administrative...

  • Bursaries and Centres Administrator

    2 weeks ago

    London, United Kingdom Hunter Merrifield Full time

    **Bursaries and Centres Administrator** **City of London** **The Royal Television Society** **£28,500 - £30,000** Merrifield Consultants is delighted to be working on an exclusive basis with The Royal Television Society to recruit their Bursaries and Centres Administrator! **General responsibilities/duties**: - Become proficient in understanding the...

  • Assistant Administrator

    2 weeks ago

    London, United Kingdom London Chinese Community Centre Full time

    This newly created Assistant Administrator role is to be responsible for the overall administrative duties of the Chinese Community Centre (CCC) to ensure the efficient and effective delivery of services and information to the general public. The role will be part of a small team working toward his/ her customer relations skill, administration and social...

  • Part Time Centre Administrator

    7 months ago

    London, United Kingdom Step Ahead Full time

    **Centre Administrator - Part time** Pay Rate: £20.74 per hour Location: London/Hybrid Part-time role (18.25 hours per week) with minimum 40% on site. Required to be on campus on Mondays during teaching weeks **The job role**: The Centre Administrator role supports the day-to-day operations of the LTCC (London Taught Course Centre) aimed at facilitating...

  • Language Centre Course Administrator

    2 weeks ago

    London, United Kingdom LSE Jobs Full time

    LSE is committed to building a diverse, equitable and truly inclusive university_ **Language Centre** **Course Administrator** **Salary from** **£**23,957 to £27,036 pa inclusive with potential to progress to £**28,562 **pa inclusive of London allowance** LSE is a university for UK and international students in the centre of London. The Language...

  • Children's Centre Administrator

    4 weeks ago

    London, Greater London, United Kingdom Islington Council Full time

    We are seeking a highly organized and efficient individual to join our team as a Children's Centre Administrator at Islington Council.This is an exciting opportunity to work in a busy and dynamic environment, supporting the delivery of high-quality childcare and education services.The successful candidate will be responsible for providing administrative...

  • Contact Centre Administrator

    2 weeks ago

    London, United Kingdom Swanstaff Recruitment Full time

    To support the Centre Manager and Deputy Manager with the complete administration and co-ordination of supervised contacts within the Contact Centre. **Duties and responsibilities**: - To assist the manager and deputy in the general running of the centre and to undertake the deputy managers responsibilities in their absence - To assist in the scheduling...

  • Hayward Operations Administrator

    7 months ago

    London, United Kingdom Southbank Centre Full time

    **We are looking for an Administrator to join our Hayward Operations team on a full-time, fixed-term basis.** **About the team and the role** **The Hayward Gallery and Hayward Touring** Since 1968 the Hayward Gallery has been one of the world’s leading public galleries of modern and contemporary art. The hub of visual arts at Southbank Centre, the...