Finance Assistant

6 days ago

Hammersmith, United Kingdom ID Agency Full time

**Our Mission / Who we are**:
Agile Retail operate a range of retail operations for several partner businesses (agileretail.co.uk). We help brands and retailers develop and execute exciting new, differentiated retail propositions. Our job is to help inspire and create new environments, put them live, and make sure they work hard at inspiring and converting consumers and ensuring we have the right teams to be able to deliver. Our Experiential Marketing division iD, helps brands activate across the UK, in a variety of impactful and creative ways with the best staff.

The Finance Assistant is a vital part of the Commercial team managing and maintaining the whole accounts payable function of the company.

Key responsibilities include:

- Updating the bank rec on a weekly basis and post receipts & payments accordingly;
- Maintain and monitor all aspects of the purchase ledger including managing the AP inbox;
- Process payments runs on a timely basis;
- Manage supplier and internal AP queries in a timely manner;
- Process and validate all expenses, both internal and field staff. Ensure they are paid on a prompt basis;
- Reconcile & process credit and cash card expenses;
- Monitor and pay promotional staff floats;
- New starter introduction for PO’s and expenses;
- Support in credit control of outstanding invoices;
- Support the team during the annual audit;
In addition to your finance duties, you will also be responsible for general office duties such as:

- Point of contact for all head office suppliers
- Ordering stationary + office equipment
- Liaising with IT provider for replacement devices/equipment for staff
- Monthly IT mailbox review
- Liaising with our mobile phone provider on staff phone issues
- Raising PO’s + adding expense lines for head office invoices - mobiles, domain hosting etc.
- Ad hoc requests as required.

**Accountabilities**:
**Treat Every Pound As Your Own**
- Maintenance of the AP ledger making sure there are no write offs.
- Weekly bank rec highlighting any issues/problems.
- Critical eye on expenses and credit card and highlighting any issues.
- Deal with all areas on a timely basis to minimise losses & increase profits;
- Ensure all payments made are accurate;
- Manage supplier payments to optimise cashflow;
- Highlight pressures on cashflow within the cashflow forecast;
**Our People At Our Heart**
- Contribute to the company culture.
- Ensure you work effectively with other internal departments and vice versa;
- Develop good relationships with suppliers.
- Effective communication with client finance departments.
- Demonstrate yourself to be a team player.
- Interface effectively with other departments in the company.
- Show you can be adaptable and flexible to the changing requirements of the company.
- Positively impact the iD culture.

**Great Service Drives Sales**
- Maintain a can do /approachable culture within the commercial team.
- Ensure all financial records and reporting are accurate.
- Ensure all deadlines are met.
- Manage your workload by multi-tasking and effectively prioritising.
- Demonstrate an ability to cope under pressure.
- Show that you are capable of working independently when appropriate.
- Display the drive and determination needed to complete all tasks on a timely basis;
- Show that you are reliable in all circumstances;
- Demonstrate a positive can-do attitude.

**Be The Expert In Our Field**
- Becoming the main AP contact in the commercial team.
- Becoming an expert on Paprika
- Assist Financial Controller to ensure that all departments have the necessary financial information and knowledge - be seen as a leader in finance areas.
- Show an ability to make appropriate decisions.

**About you**:

- Previous experience in a similar role
- Attention to detail with a strong control mindset.
- Ability to work and effectively communicate with all levels of the business.
- Good commercial awareness
- Good Knowledge of Paprika (not essential)
- Strong demonstrated use of Excel, Word, and PowerPoint

**Company Benefits**:
- Quarterly company bonus scheme
- Unlimited paid holiday
- Wellbeing Allowance
- Flexible working (1 day WFH)
- Pension scheme
- Regular company social events
- Refer a friend scheme & receive up to 2k
- Refer a new client & receive profits for the first year

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