Finance Manager

2 weeks ago

Hammersmith, United Kingdom Big Picture UK Full time

Company Overview


Check out the role overview below If you are confident you have got the right skills and experience, apply today.

Big Picture provide Sales and Marketing services to Technology Companies globally. The services are provided through digital communications and human resources, with a combination of direct employees, contractors and heads provided through employers of record.

Job Purpose

To proactively manage the internal accounts function of the Company ensuring all regulatory, contractual, and best practice procedures are maintained at all times.

This function is solely responsible for the end-to-end finance and administration processes within the business.

To provide proactive financial advice and assistance to the Company's senior management on all financial matters and deliver seamless support to all Company departments on any financial matters.

Liaise with the external Company Accountant, providing all required financial information and reporting procedures to facilitate the delivery of all Company accounts to all associated external agencies.

The Company operates Xero & Xero Payroll and Excel for all financial matters.

Key Responsibilities

  • Complete the monthly payroll process for all employees of the Group utilising Xero Payroll software, ensuring completion to contractual deadlines and compliance with HMRC requirements. The Company operates two employee payrolls and one contractor payroll each month.
  • Reconcile payroll against client budgets in Excel.
  • Manage the Company NEST Pension Scheme and Holiday Funds.
  • Maintain payroll journals in Xero.
  • Arrange BACS payments for all suppliers and employees, and complete by agreed deadlines.
  • Update daily the Xero software with the day-to-day bookkeeping.
  • Prepare monthly financial reports by client account including Cash Flow and Revenue Forecast and report to the CEO and senior management.
  • Manage Employer of Record entities worldwide to support international staff payroll.
  • Prepare all VAT in compliance with current legislation.
  • Maintain the Petty Cash system within the Company.
  • Manage and maintain the Company’s PO system.
  • Monitor and maintain the expenditure on the Company credit card, advising the CEO of any points of concern any anticipated overspend.
  • Reconcile balance sheet accounts.
  • Develop new administration systems, as required, to continually develop the Finance function.
  • Manage suppliers and review service contracts to ensure value and service levels.
  • Deliver monthly bank reconciliations.
  • Deliver credit control process on a weekly basis.
  • Maintain fixed asset register.
  • Prepare monthly invoicing schedule and generate company quotes as required.
  • Deliver guidance on all related pay and tax queries and advise field staff on any payroll matters.
  • Checking, processing and recording of all expenses including staff expenses.
  • Work with the external Company Accountant to prepare year end accounts.
  • Be the primary point of contact for external governance agencies including the Companies House, HM Revenue & Customs, and the Pensions Regulator.
  • Manage the small fleet of company cars.
  • Maintenance of filing system for all Finance documents.
  • Undertake any task reasonably requested of you by Company senior management.

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