People & Culture Assistant

5 months ago

London, United Kingdom Seven Investment Management Full time

**About The Role**:
**Purpose**

The People & Culture Assistant work closely with the People & Culture Business Partner and the wider People team to support in delivering a full range of people related activity to the business areas they support. This role will be responsible for all first line advice and support, working within required SLAs and in line with relevant policies.

This is a generalist role and will include the coordination and management of a range of colleague touchpoints to enhance their experience within the firm; including, but not limited to: recruitment, onboarding, payroll & pensions, and talent development; ensuring compliance with employment legislation and company policies.

**Responsibilities**

**Recruitment**
- Supporting the recruitment process by coordinating interviews, liaising with agencies, and maintaining the Applicant Tracking System. Maintaining full ownership of Eploy (ATS) and answering any recruitment related queries.
- Assisting hiring managers with interviews for various roles in relevant business areas. Ensure all recruitment related templates such as job descriptions, adverts, interview templates uphold best practice.
-
**On-boarding** & Off-boarding
- Responsible for onboarding of new starters for relevant business areas; drafting and issuing all necessary new joiner paperwork and carrying out right to work checks, reference checks, arranging DBS / credit checks & IT access.
- Update and maintain accurate colleague information including the entry and verification of data onto the HR system, ensuring information is accurate for all new starters and existing colleagues.
- Tracking probationary periods and providing support to line managers in relation to poor performance / probation extensions.
- Managing the off-boarding process, drafting resignation acceptance letters and updating off-boarding records accordingly. Processing references in an efficient manner within agreed SLAs.
-
**Payroll & Benefits**
- Working closely with the P&C Business Partner to manage the administration of monthly payroll and pensions.
- Take ownership in the administration of auto-enrolment and other staff benefit activities.
- Assist in administration of annual salary review and bonus process. Involved in managing Maternity, Paternity and Parental leave request processes and expedite appropriate documentation.
-
**Service Support**
- Maintaining and updating accurate staff files and information on HR System.
- Assisting with queries from staff on all employment lifecycle touchpoints.
- Support with absence management in an administrative capacity and tracking absence patterns.
- Demonstrating the organisations Vision, Purpose, Values and Personalities; and promoting role model behaviour in the company.
- While not directly interacting with customers, your actions should align with upholding the FCA's Consumer Duty principles, thereby contributing to fair and beneficial outcomes for our clients.

**About You**:
**Knowledge**
- Previous experience as an HR Administrator is essential.
- Experience in using Microsoft Office, Excel and Outlook.
- Must be highly organised with the ability to multitask and prioritise appropriately. Must thrive in a busy environment.
- Must have excellent attention to detail, able to maintain a high standard with have pride in their work.
- Able to use initiative and look to review processes to ensure efficiencies.
- Able to deal with sensitive and confidential information in a discreet manner.
- Strong customer focus and team player.
- Excellent interpersonal skills, ability to communicate confidently both verbally and in written communication.

**Qualifications**
- Degree Level
- Level 3 CIPD Qualification is desirable or working towards an HR qualification

**Knowledge**
**Skills/Other relevant information**
- Knowledge of HR systems and their functional capacity.
- Previous recruitment experience is essential.
- Prior knowledge and experience of working in Financial Services is preferred but not essential.

**About Us**: The ‘7’ in 7IM refers to the seven original founders of the business. Back in 2002, they couldn’t find a firm they trusted to manage their families’ money properly - big banks seemed impersonal and greedy, while most boutiques lacked the necessary investment process and structure. They started the kind of organisation they’d like to invest with themselves.Their aim was to deliver steady returns over the long term, while keeping an eye on risk, using the best technology. They wanted everyone to have access to the kind of service and expertise that institutional investors would expect.We’ve evolved since then. In 2015 Caledonia Investments joined us as a major shareholder. In 2018 we acquired Tcam Asset Management, a firm we felt closely aligned with our investment philosophies and multi-asset approach. In 2020 we continued our long-term growth strategy and acquired the award winning London based financial planning firm Partner

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