Admin Co-ordinator
3 months ago
The Anaesthetic and Critical Care departments are seeking a highly motivated individual to join them for this new role. Working across both departments will offer increased development and opportunities.
The post holder has responsibility for assisting with the provision of a professional, comprehensive and efficient administrative service, which is effectively delivered to all members of the Departments and the department’s stakeholders.
They will also act as a medical staffing co-ordinator for Anaesthetics and Critical Care department; including liaising with medical leads to ensure Jobs are uploaded to Trac in a timely efficient manner. Also they will be working with Trainee leads to gather information on new medical staff, ensure effective doctor induction, and replacement.
To provide comprehensive administration support to the Anaesthetics and Critical Care departments.
To act as a medical staffing co-ordinator for Anaesthetics and Critical Care department; including liaising with medical leads to ensure Jobs are uploaded to Trac in a timely efficient manner. To keep medical staffing spreadsheets up to date.
Working with Trainee leads to gather information on new medical staff, ensure effective doctor induction, and replacement.
To have an overview of all workflows in the admin team. To ensure that robust processes are in place to provide an excellent service to both patients and colleagues. To escalate potential issues to the Service Manager.
To support the Service Manager as required.
To liaise with other administrative and support staff within the Oxford University Hospital Foundation Trust to provide a comprehensive administration service.
Deal with queries from Consultants, Trainees and visiting doctors.
Responsibility for producing an efficient and effective rota management and absence management system for medical staff within the department in conjunction with wider Trust developments.
High levels of accuracy, organisational and methodical skills are required, as is the ability to remain focussed during high pressure situations and constant interruptions, namely telephone calls or face-to-face with medical staff, on a daily basis
Over 130 consultant anaesthetists and 20 Intensivists work within the Trust. The Anaesthetics Dept provides services to all surgical services across all Trust sites. Services at the John Radcliffe Hospital include the Women’s Centre, the JR Main Hospital, the West Wing and the Children’s Hospital. Other sites include the Churchill Hospital, the Nuffield Orthopaedic Centre, the Horton Hospital and Mental Health Services at the Warneford Hospital.
Consultants, trainees and fellows also work in critical care units, preoperative assessment and pain management services. Anaesthetists for the Oxford Heart Centre Hospital are members of Nuffield Dept of Anaesthetics (NDA) but are managed with the Medicine, Rehabilitation and Cardiac (MRC) Division.
**Administration**:
To provide professional and efficient administrative support to the Service Manager.
When required, upload various rota templates to CLW and ensure the effective implementation of the electronic rota management system covering all sites.
To analyse, investigate and resolve complex queries relating to rota management
To act as a contact point and advisor for all new trainees and consultant
To provide administrative support for the Consultants within the department.
Constantly review working practices in the rota management and absence management and liaise with Medical HR in order to identify where operational improvements can be made.
Assist with the organisation of all trainee induction day with the aid of the College Tutors.
Regular maintenance of and input into Excel databases to aid the Service Manager in the creation of reports.
Support anaesthetic provision in line with the theatre planning process.
Monitor the general department environment, co-ordinate necessary repairs and maintain records of reported defects and remedial action taken.
To support the Service Manager with new processes and service development
Produce report for statuary-mandatory training requirements.
Provide effective organisation and coordination of complex meetings and events as required.
Take responsibility for personal development within the role in conjunction with the line manager and participate in the appraisal system.
Use own initiative to prioritize workload with mínimal supervision.
Undertake any other duties not specified within the job description as determined by the management team.
**CLINIC RESPONSIBILITIES**:
Ad-hoc support/cover for the Obstetrics Anaesthetic clinics reception as required.
To understand the patient pathway and be responsible for managing follow up appointments, and any other administration, to ensure that the patients are tracked effectively through their 18 week pathway.
To ensure any cancellation, waiting list management or booking management policies are adher
-
Assistant Pathway Co-ordinator
4 months ago
Oxford, United Kingdom Oxford University NHS Foundation Trust Full time1. To be responsible for the provision of administrative services to the Haematology Team 2. Process and log all referrals in line with Trust Access Policy and specialty SOP 3. Receiving and taking relevant action on telephone calls from patients, GPs etc. Providing reassurance and support to patients and families by telephone and passing on messages in a...
-
Assistant Pathway Co-ordinator
4 months ago
Oxford, United Kingdom Oxford University NHS Foundation Trust Full time1. To be responsible for the provision of administrative services to the SACT nurses 2. Process and log all referrals in line with Trust Access Policy and specialty SOP 3. Receiving and taking relevant action on telephone calls from patients, GPs etc. Providing reassurance and support to patients and families by telephone and passing on messages in a timely...
-
Admin Assistant
4 months ago
Oxford, United Kingdom NHS Professionals Full time**Job Title**: Admin Assistant **Trust**:Oxford University Hospitals NHS Foundation Trust **Location**:Churchill Hospital, OX3 7LE **Pay Rates**:£12.45 per hour **Shift Patterns**:Monday - Friday 9am-5pm (37.5 hours a week) **Is business administration repetitive or boring?** It’s neither, this couldn’t be further from the truth, the NHS must be...
-
Assistant Speciality Co-ordinator
4 months ago
Oxford, United Kingdom NHS Professionals Full time**Job Title**:Assistant Speciality Co-ordinator **Trust Location**:Oxford University Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Oxford University Hospitals NHS Foundation Trust is the place for you. **About the Trust** Oxford University Hospitals...
-
Admin Assistant
4 months ago
Oxford, United Kingdom NHS Professionals Full time**Job Title**:Admin Assistant **Trust Location**:Oxford University Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Oxford University Hospitals NHS Foundation Trust is the place for you. **About the Trust** Oxford University Hospitals (OUH) is a...
-
Radiotherapy Admin Team Leader
4 months ago
Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full timeExciting Opportunity for a Band 5 Radiotherapy Admin Team Leader! We are seeking an experienced & confident to lead our Radiotherapy assistant & Radiotherapy Scheduling Teams. Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience....
-
Admin Officer
3 months ago
Oxford, United Kingdom Ministry of Justice Full time**Admin Officer - 78519** **£22,940** **Oxford**: **Overview** HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. We provide support for the legal system across England and Wales, along with non-devolved tribunals in Scotland and Northern Ireland, ensuring justice works for everyone. Our Justice system defends our fundamental...
-
Cancer Pathway Team Leader
4 months ago
Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full timeThis is an excellent opportunity to work in a Team Leader role ensuring the provision of an efficient, integrated and comprehensive administrative/support service within the Cancer Pathways Team. The Team Leader will manage a team of cancer pathway co-ordinators and trackers being responsible for recruitment, training, appraisals and performance...
-
Cancer Pathway Team Leader
4 months ago
Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full timeThis is an excellent opportunity to work in a Team Leader role ensuring the provision of an efficient, integrated and comprehensive administrative/support service within the Cancer Pathways Team. The Team Leader will manage a team of cancer pathway co-ordinators and trackers being responsible for recruitment, training, appraisals and performance...
-
Admin Officer
4 months ago
Oxford, United Kingdom HM Courts and Tribunals Service Full time**Details**: **Reference number**: - 323712**Salary**: - £22,940- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 12 Months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working,...
-
Admin Officer
3 months ago
Oxford, United Kingdom HM Courts and Tribunals Service Full time**Details**: **Reference number**: - 338739**Salary**: - £22,940- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed term**Length of employment**: - For a period of up to 12 Months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working,...
-
Admin Officer
3 months ago
Oxford, United Kingdom Ministry of Justice Full timeSalary 1 - £22,940 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - South East City/Town 1 - Oxford Building/Site 1 - OXFORD MAGISTRATES OXFORD, OX1 1RZ Grade 1 - AO Organisation Grade for MoJ 1 - AO Post Type 1 - Fixed Term Duration of appointment 1 - Up to 12 Months Working Pattern 1 - Full Time, Part Time, Part...
-
Supervisor
4 months ago
Oxford, United Kingdom Levi Strauss & Co. Full timeSupervisor | Oxford, Westgate | Full time, 40hr As a Store Supervisor at Levi Strauss & Co. you will have the opportunity to work in an environment where change and ideas are celebrated. You will be the fundamental link between our products and customers, whilst supporting and developing our Stylists. Key parts of the role: - Support and deputise if...
-
Office Coordinator
5 months ago
Oxford, United Kingdom Fortescue WAE Full timeJob Advert **ACCELERATE YOUR CAREER** Fortescue WAE exists to accelerate the advantage and impact of our clients. We do it through innovative engineering and technology that solves complex problems and brings a step-change in weight, speed, and efficiency. Join us to help fulfil our mission to accelerate an efficient, electric, and sustainable future. An...
-
Site Administrator
3 months ago
Oxford, United Kingdom King and Moffatt Full time**Company Description** Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy. From design...
-
Supervisor
3 months ago
Oxford, United Kingdom Levi Strauss & Co Full timeJOB DESCRIPTION As a Store Supervisor at Levi Strauss & Co. you will have the opportunity to work in an environment where change and ideas are celebrated. You will be the fundamental link between our products and customers, whilst supporting and developing our Stylists. Key parts of the role: Support and deputise if needed the management team in...
-
Admin Team Leader- Renal
3 months ago
Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full timeThe Renal and Transplant Department is looking for a dynamic and enthusiastic Administration Team Leader to join the Admin and Clerical team. The Oxford University Hospitals NHS Trust is one of the largest acute teaching trusts in the country. This is a replacement post. - Renal and Transplant Service Manager, Oxford Transplant Centre, Churchill Hospital,...
-
Pa Coordinator Sobell House
4 months ago
Oxford, United Kingdom Oxford University NHS Foundation Trust Full timeTo co-ordinate and be responsible for the provision of full Personal Assistant, secretarial and administrative services to designated managers/nurses. To work effectively with PA colleagues to provide a seamless, integrated and efficient PA service to the HPCT, CPCT and RIPEL management and nursing teams. Implement policies and procedures to maintain...
-
Cancer Pathway Tracker
6 months ago
Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full timeCancer Pathway Tracker - full time The Cancer Pathways Team provides an administration service encompassing the facilitation of Cancer Multi-disciplinary Team meetings, and monitoring of patients on cancer pathways to ensure the best patient experience is delivered within the national Cancer Waiting Times standards. An opportunity has arisen to join our...
-
Service Coordinator
4 months ago
Oxford, United Kingdom NHS Professionals Full time**Job Title**:Service Coordinator **Trust Location**:Oxford University Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Oxford University Hospitals NHS Foundation Trust is the place for you. **About the Trust** Oxford University Hospitals (OUH) is a...
