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Business Administration Apprentice

3 months ago

London, United Kingdom Gateway Full time

**Trainee Finance, Admin and IT Apprenticeship London Law Practice**
- An excellent opportunity to complete an apprenticeship within an established Family Law Practice with a genuine opportunity of progression
- We are looking for an enthusiastic, happy, keen, proactive individual, looking to learn key skills for working in an office who thrives in a busy working environment. Must be able to work on own and as part of a team, supporting the Finance Director and Practice Manager.

**Future Prospects**
- Full time position will be offered on completion of apprenticeship.
- Opportunity to progress and increase salary

**The Company**
- One of the leading family law firms in the UK

**The Position**

Apprentice will sit with the Finance Director and Practice Manager. Apprentice will be required to cover reception from time to time when receptionist is away from her desk and at lunchtimes

**Primary duties.**
- Assisting the Finance Director and Practice Manager.
- Production of management information at month end for team leaders and other ad hoc reports & analysis as requested by the members or Finance Director.
- Prepare fixed fee invoices as requested by fee earners/paralegals.
- In conjunction with the credit controller, monitor private bills produced & ensure that they are sent to the client within 5 days of being posted to the ledger.
- Analyse & code the credit card statements each month, collate all the receipts & forward to the cashier for posting.
- Download purchase ledger invoices & save to Tikit notifying the Finance Director.
- Control the petty cash. Ensure there is cash available for office expenditure, record all transactions & code & send to the cashier on a monthly basis. Reconcile the amount of cash held with the records.
- Monitor client account balances that have not moved for 12 months & ensure compliance with the SAR. To return balances due to clients if traceable and if not to report to the COFA for contribution to a charity in accordance with the Solicitors Accounts Rules
- Enquiry into files with account balances that remain after the matter has finished.
- Assisting with the laptop allocation and maintaining a comprehensive list;
- Assisting with resolving of IT issues;
- Maintaining of staff telephone list, seating plan, fire drill records;
- Assisting with maintaining of fire assessment records;
- Attending support staff meetings;
- Ensuring the firm’s electronic case management system and other relevant electronic records and databases are kept up to date;
- Monitoring stock levels in the break out rooms;
- Assisting with other administrative, clerical or related tasks as required by the Finance Director, Practice Manager and/or the Partners.
- Various office administrative duties as and when required.

**Personal qualities**
- Positive attitude
- Motivated
- Team player

**Desired qualifications**
- Apprentices are required to have GCSE grades A*-C/9-4 in maths & English
- Only applicants with a viable commute will be considered.

**Training to be provided**
- Level 3 in Business Administration Apprenticeship Standard

Course Content:

- Utilising IT programs and software
- Decision making
- Managing a quality service
- Project management
- Understanding the organisation and stakeholders
- Relevant regulations and policies
- Business fundamentals
- Professionalism and performance management
- Functional skills if needed

**This Apprenticeship will involve**:

- Off the job training
- You will also develop your knowledge, skills and behaviours
- You need to have an employer to support your Apprenticeship and be employed in a relevant job role
- The typical length of this Apprenticeship course is 18 months
- This course has multiple start dates throughout the year

**IMPORTANT**
- **Please check the required starting date of the vacancy**

**Things to consider**
- **Please have a CV prepared on a word document**:

- **Vacancy is for an immediate start, please consider this if you are still in education.**:

- **Please do not contact the employer directly**:

- **The closure dates are for a guideline only and the vacancy may close**

**Job Types**: Full-time, Permanent

Pay: From £22,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):
Do you hold GCSE certificates for English and maths grades 4-9
- To be eligible for an Apprenticeship you would need to be out of education. When did you leave education?

Work Location: In person

Application deadline: 21/06/2024
Expected start date: 01/07/2024