Finance Support Administrator

5 months ago

Aylesford, United Kingdom Kent and Medway NHS and Social Care Partnership Trust Full time

The post holder will be responsible for providing administrative support to the Finance and Procurement Teams, and the Business Support Officer. They will assist with secretarial/administrative duties for the day to day running of business at Magnitude House, as well as carrying out any other duties as reasonably required by their line manager.

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.

The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

**RESPONSIBILITY**:

- Organise andprioritiseown workload, managing own time effectively, highlighting problems and proposing satisfactory solutions within existing resources.
- Provide general administrative support where needed across Finance and Procurement teams.
- Undertake all office administrative duties as and when required such as stationary ordering and issuing fobs for access to the building.
- Manage/Assist with booking arrangements for hot-desking and meeting rooms.
- Meet and greet all visitors in a courteous and prompt manner and ensure they sign in correctly.
- Be the main point of contact between Magnitude and GXO for any maintenance issues and communications.
- Develop documents as required e.g. letters, spreadsheets, slides etc. - to KMPT branding standards
- Keep notice boards up to date with relevant Trust information.
- Maintain relevant distribution mailing lists keeping them up to date.
- Keep Finance and Procurement intranet pages up to date.
- Set up, delete and reactivate users on SBS
- Input journals for petty cash expenditure KM sheets and in-house banking CD sheets.
- Monitor and issue Controlled Stationery
- Process E-Cigs transactions on a monthly basis
- Provide administrative support for meetings including preparation and distribution of papers, managing calendars, bookings and taking minutes; all within agreed timescales and protocols.
- Monitor generic mailboxes; signpost to colleagues as appropriate/provide responses where able to.
- Maintain electronic and manual filing systems for reports, brief’s and correspondence, as appropriate.
- Work as a member of the team in a supportive, co-operative manner, sharing information and liaising with colleagues to provide support and cover when required.
- Keep First Aider and Fire Warden rotas for the building up to date.
- Maintain confidentiality and observe Information Governance and Data Protection rules.

Please see job description for full details.

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