Administration Assistant

2 weeks ago

Washington, United Kingdom RCS RECRUITMENT LTD Full time

A Fire Safety Assistant is required to work under the guidance of the Fire Safety Manager, to undertake the support and delivery of duties within the function which contribute to the provision of an excellent service, whilst ensuring the effective use of resources.

**Key Responsibilities**
- Provide support and cover the workload of the other Fire Safety Assistants during their absence and to carry out relevant duties to ensure the services of the function are delivered efficiently.
- Carry out all clerical support tasks required by the function e.g. input of accurate data/information, maintenance of electronic and paper based office systems and production of all documentation using MS Office suite.
- Be responsible for the effective input of accurate data and information, maintaining and reporting using electronic management information systems as appropriate.
- Compile, complete and produce reports and statistics and other information as directed.
- Extract, disseminate and analyse inspection workloads to operational personnel and fire safety officers.
- Undertake word processing duties including the preparation and maintenance of standard letters, legal documentation and a range of other documents as required.
- Oversee the department filing systems including appropriate storage and disposal of paper based, electronic and confidential documentation appropriately.
- Be responsible for the provision of an effective diary management service, proactively undertaking regular checks, ensuring electronic diaries are maintained and appropriate actions taken.
- Prepare for and attend meetings, taking accurate notes, producing minutes, distributing relevant documentation and following up action points as required.
- Produce a monthly, quarterly and annual reports of individual inspecting officers in support of local and national indicators.
- Have an awareness and liaise with fire safety inspecting officers regarding protocols and procedures.
- Receive and deal with enquiries relating to fire safety matters as appropriate
- Ensure the confidentiality of data and information relevant to the role.

The above is not exhaustive and the post holder will be expected to undertake any duties which may reasonably fall within the level of responsibility and the competence of the post as by the manager.

**Skills and Experience**
- Good numeracy and literacy skills.
- Experience of working in an administrative environment dealing with a variety of clerical tasks.
- Excellent IT skills including experience using databases, spreadsheets and Microsoft Office suite.
- Ability to handle, input, extract and manipulate data held in a database accurately.
- Knowledge of health and safety issues.
- Good interpersonal and communication skills with the ability to liaise with personnel both internally and externally.

**To apply, please submit your CV.**

**Job Types**: Temporary contract, Part-time
Contract length: 6 months

**Salary**: £11.18 per hour

Work Location: In person

Reference ID: 55583-2569

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