HR Recruitment

3 months ago

Manchester, United Kingdom New Bridge MAT Full time

Job DescriptionJob Title:
HR Recruitment & Transactional Services Officer
Pay Grade / Scale / Range:
SO1 - SCP23 - 25

£30,151 - £32,020 per annum
Benefits & Perks:Occupational Pension Scheme, Occupational Sickness scheme, healthcare schemeWorking hours:36 hours 40 minutes / Full yearLocation:You may be required to work at any site of the New Bridge MAT
Special circumstances:
Some out-of-hours working required at busy times.

Staff responsible to:
HR Manager

Staff responsible for:
None

Accountable to:
CEO

Probationary period:
26 weeks for new staff to the organisation

**New Bridge MAT**

**HR Recruitment & Transactional Services Officer**

**Purpose of the post**

Under the direction of the HR Manager to provide full and effective HR recruitment and administrative support across the organisations within the New Bridge Group.

To ensure compliance with safer recruitment rules and practices.

**Main tasks**

**Recruitment of employees**
- To support with writing and placing job advertisements ensuring accuracies around pay and terms and conditions as required.
- To check all documentation from the selection process and commence the pre-employment checks including, DBS, medical, overseas, teacher checks, qualifications’, salary verification, continuous service and right to work in the UK.
- To monitor and chase up pre-employment checks as required.
- To alert relevant parties to any significant issues that might impact on the offer of employment.
- To prepare and send the statement of contractual particulars and monitor that it has been signed and returned.
- To provide the New Starter documentation to payroll.
- To provide details to the shared New Starter spreadsheet.
- To input information onto the payroll amendment spreadsheet
- To follow up a confirmed start date, upload new starter onto HR MIS.
- To register support staff as probationers on the probation spreadsheet.
- To claim new teacher staff on the Teacher Regulation Agency.
- To produce an ID access badge and appropriate lanyard for new employees.
- To update the Single Central Record for all new staff.
- To register new starters with Westfield Health.

**Every HR**
- To support with the on-going implementation of the system as required.
- To undertake regular audits of the system - starters / leavers / variations.

**New Governors/Trustees**
- To liaise with Governor/Trustee to process Safer Recruitment checks as required.
- To ensure the Single Central Register is updated with new details.
- To issue the ID badge.

**Volunteers / work experience / Placements**
- If received centrally, to discuss the requirements and forward their details to the relevant person (Staff Support Officer/manager)
- Where necessary, to carry out the appropriate safeguarding checks.
- To update the Single Central Record.
- To issue the ID Badge if required.

**Trainee teachers**
- To liaise with Everyone Learning and appropriate teaching hub regarding safeguarding checks before a start date.
- Where necessary, to carry out the appropriate safeguarding checks.
- To update the Single Central Record.
- To issue the ID Badge if required.

**Central staff only**
- To monitor the absence line on a daily basis and record the absence for designated areas on the HR MIS
- To contact staff if required if the absence reporting process has not been followed
- To take receipt of Fit Notes and update HR MIS
- To monitor when Fit Notes need to be refreshed and advise school leaders/managers of continuing absence
- To liaise with the relevant manager to process e-forms and annual leave requests.
- To liaise with the relevant person to find out which applicants are to be invited to the next stage of the process and when / how etc. they want it to take place.
- To support interview panels providing details of HR related matters if required.
- To undertake an appropriate induction for new starters.

**Agency**
- To support the HR Manager with the provision of supply agency staff, liaising with school leaders/managers as required.

**Maternity**
- To send the member of staff the relevant maternity leave and maternity pay forms.
- To provide basic information on the entitlements associated with maternity leave and pay.
- To ensure that the MATB1 form is received or request from the relevant person (Staff Support Officer) if the employee is based in school
- To notify payroll of maternity leave and request that a maternity pay schedule is issued.
- To action any Early Return notifications and inform the relevant head/manager and payroll

**Paternity**
- To send the member of staff the SC3 form.
- To ensure that the MATB1 form is received or request from the relevant person (Staff Support Officer) if the employee is based in school.
- To notify payroll of the paternity leave details and send the SC3 form.

**Other Family leave**
- To process the required transactions related to other family leave requests in accordance with the Family Leave policy.

**Other duties**
- To issue a new sta

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