Senior Admin and Finance Assistant

5 months ago

StokeonTrent, United Kingdom Kemball School Full time

**About us**

Kemball School (part of the Orchard Community Trust) is a special school catering for pupils who have a wide range of cognition and learning needs. The school moved into a brand new building at the beginning of the academic year 2013/14. It has an extensive range of modern facilities to meet the needs of the pupils. These include specialist teaching areas, hoists in all classrooms and extensive indoor and outdoor play areas. There is also a hydrotherapy pool and sensory/soft rooms. There are also several meeting/training rooms to provide professionals and families with comfortable surroundings. The building is co-located with the Ormiston Sir Stanley Matthews Academy which provides good links with mainstream pupils and colleagues.

The admission of pupils to the school is largely controlled by the Local Authority (LA). The LA follows the procedures described in the SEN Code of Practice and may recommend placement at the school if they feel that we can meet needs. All of our pupils have an Education, Health and Care Plan.

We specialise in complex physical and medical requirements for individual pupils who have this as an additional need. Additional training is given so that class staff are able to meet the range of specific medical needs that our pupils may have. Families are encouraged to play an active part in the life of the school and to be fully involved in their child’s education.

Within Kemball School, classes are divided into four different pathways. This ensures that individual needs are fully met. The pathways are fluid and pupils may move from one pathway to another if their needs change. Classes may also change from year to year dependent on the educational needs of the pupils. Our pathways are; Multisensory, Engagement, Progression and Functional. When students are in Key Stage 4 there is more emphasis on what will happen when they leave Kemball. Whether it is going into further education or working towards gaining employment the focus is on helping them to continue their career path. To enable this we offer nationally recognised qualifications for pupils to work towards. We have a Post 16 class for pupils who have profound and multiple learning needs, functioning on lower level Engagement Steps (previously P1 and P3ii).

More information about our pathways and the school as a whole can be found on our website.

**Duties and Responsibilities**
- Provide administrative, and organisational services to the school
- Liaise with pupils, parents/carers
- Liaise with other staff and external agencies
- Analyse and evaluate data and information and run reports
- Undertake word-processing and IT based tasks including operation of relevant equipment and advanced ICT packages
- Organise meetings and take notes
- Process forms, returns, etc., including those to outside agencies
- Undertake general financial administration such as processing orders, collecting monies and undertake basic reconciliation, such as for petty cash
- Contribute to the planning and development of administrative procedures and systems.
- Allocate work to administrative staff at lower levels on a regular basis.
- Demonstration of tasks to more junior colleagues on a regular basis
- Respond to reception and visitor enquiries
- Organise arrangements for school visits and events
- Undertake personnel administration, such as DBS checks
- Monitor and manage a limited range of stock within an agreed budget
- Regularly handles cash, cash equivalents e.g. dinner monies, school visits
- Assist with producing marketing and promotion material for the school
- Any other duties appropriate to the post.

**Requirements**:

- Working at or towards national occupational standards (NOS) in business and administration and knowledge / skills equivalent to current national qualifications level - Proven experience in an administrative assistant or similar role
- Proficient in using computerised systems
- Strong organisational skills and attention to detail
- Knowledge of office procedures and clerical duties
- Ability to prioritise tasks and manage time effectively
- Strong communication skills, both written and verbal
- Ability to maintain confidentiality of sensitive information

This is a term time only position, working 39 weeks of the year in line with the school's term dates and inset days. The salary shown is actual salary for working 39 weeks, paid for 45.61 weeks per year.

Working hours (term time only):
Monday, Tuesday & Wednesday: 8am to 3.30pm

Thursday: 8.15am to 3.30pm

Friday: 8am to 4pm

**Job Types**: Part-time, Permanent

**Salary**: £19,523.00-£21,729.00 per year

Expected hours: 34 per week

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking
- Sick pay
- Transport links

Schedule:

- Monday to Friday
- No weekends

**Education**:

- A-Level or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

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