Senior Event Coordinator

2 weeks ago


Twickenham, United Kingdom Haymarket Media Group Full time

Exciting opportunity for an experienced Senior Event Coordinator to join a global media and events business as part of the events operations team that organises high profile B2B conferences. The role is varied, fast-paced and requires exceptional attention to detail & organisational skills.

Reporting into the Head of Ops, the Senior Event Coordinator is responsible for the complete end-to-end project management of the in-person, virtual and hybrid events in their portfolio including budget/financial management, event timelines, onsite signage, event planning and logistics, all administration and digital filing and to act as the primary liaison with brand editorial teams, brand sales teams, venues, suppliers, attendees, sponsors and any other key stakeholders.

**Key accountabilities**:
Responsible for the overall operational delivery of the live, hybrid and digital events that exceed the expectations of our client. The role holder will pride themselves on running a professional series of events to an exceptionally high standard.

Financial management
- Responsible for managing budgets/expenditures with prompt financial reconciliation
- Manage and control operational costs in line with defined budget profit margin
- Negotiation with all key suppliers and venues on both contract terms and prices to achieve the most cost effective service
- Manage payment schedules to ensure that suppliers/venues are paid correctly and on time
- Raise purchase orders, process invoices and payments in line with payment terms

Event operations/Logistics management
- Overall responsibility of onsite management and delivery of the event
- Developing an understanding of the stakeholders requirements and ensure event delivery is aligned to these
- Regular reporting on the event progress and attending meetings as required
- Ensure best attendee experience from pre-event to on the day management from registration to post-event feedback
- Produce and maintain a timeline for each event ensuring that the onsite and online event runs to schedule and deadlines are met
- Carry out venue research and sourcing to comply with Haymarket procurement policies
- Source appropriate suppliers for each event to secure the best products and services available at a competitive price whilst complying with Haymarket’s procurement policies
- Liaise with the venues to ensure that all set up, catering and numbers are as required and in line with the budget spend
- Design and produce event collateral including the event guide, signage, floor plan, badge templates
- Produce a detailed onsite schedule for each event considering all staff, suppliers, sponsors and delegates
- Set up meetings as required with all key onsite suppliers to ensure that they are fully aware of the expectations
- Be the point of contact for event sponsors, exhibitors and speakers regarding their involvement in any event
- Working closely with the sales team to create and provide opportunities for exhibitors and sponsors whilst delivering client contract expectations for sponsored items
- Undertake health and safety risk assessments to ensure that all H&S documents, public liabilities and insurance are in place for each exhibitor or sponsor where relevant
- Post-event - overall responsibility for collating delegate feedback, final delegate communication and budget reconciliation
- Carry out additional tasks as requested to support the growth of events with CIPD

Communication
- Effective working relationships with internal teams, external suppliers and client stakeholders
- Ensure best practice is shared and efficiencies are communicated across the entire events team

Skills and experience
- At least two years of B2B event coordination experience gained from a transferable sector; commercial, in-house or agency event management
- Knowledge and experience of online platforms and live streaming technologies
- Budgeting experience essential and overall P&L responsibility an advantage
- Strong experience on venue search and contract negotiation
- Proven stakeholder management experience
- Excellent collaborator and relationship builder, able to work in a matrix with a variety of teams
- Exceptional planning and time management - ability to work under pressure and prioritise workloads
- Meticulous attention to detail, a creative eye and the ability to manage multiple events simultaneously
- Proactive, enthusiastic approach to meeting event objectives and can-do attitude to work
- Ability to use initiative in challenging circumstances and be solution-orientated

**Why work with us?**
People are our greatest asset here at Haymarket Media Group. Haymarket is a media, information and data business, we use our expertise in media and information to inspire, inform and empower our clients, audiences and communities. We are a socially and environmentally responsible business. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a


  • Events Officer

    12 hours ago


    Twickenham, United Kingdom St Mary's University Full time

    We are looking to appoint an experienced events manager for a fixed term maternity cover. The successful will be a senior member of a busy Conferencing and Events team, managing a variety of events including but not limited to residential conferences, social functions, academic events and lectures. **Closing Date: 14 August at 23:00** **Interview Date: 18...


  • Twickenham, United Kingdom NHS Blood and Transplant Full time

    **Community Engagement Coordinator - Plasma** **Job Summary** This is a brand-new role which is critical to our future success in collecting Plasma donations. Through your efforts, you will be supporting the delivery of important Community Engagement activity for NHS Blood and Transplant that will save and improve people’s lives. As a Community...


  • Twickenham, United Kingdom AMSL Full time

    **The Arora Group** is one of the largest private owner and operator of hotels in the UK, with over 6000 rooms in operation across 12 Global Brands, including Marriott, Hilton, Accor and IHG portfolios. Our values revolve around our people, our guests and achievement through ownership which has enabled our exponential growth over the last few years. **Group...


  • Twickenham, United Kingdom Richmond upon Thames College Full time

    POST: Marketing and Content Executive DEPARTMENT: Marketing CAMPUS: Richmond SALARY: £30,719 - £32,619 per annum (scale SO1) HOURS: 36 hours per week We are currently seeking to employ a dynamic and highly motivated Marketing and Content Executive to join our committed Marketing team. The department seeks to market the College and its curriculum...


  • Twickenham, United Kingdom LGC Group Full time

    **Company Description** LGC **is an international life sciences company working with customers in the government, academic, pharmaceutical, agricultural biotechnology, food, environment, security and sports sectors to achieve excellence in investigative, diagnostic and measurement science. **LGC’s Grant Management Group** (GMG) are experts in managing...

  • Executive Assistant

    7 days ago


    Twickenham, United Kingdom Page Personnel - UK Full time

    If you are looking for an EA role in Twickenham - If you are looking for an immediate start for work **About Our Client**: The client is an old and well established not for profit organisation based in Twickenham, West London. The key responsibilities will include but not be limited to - Diary management - Booking and arranging meetings for 2 leaders -...


  • Twickenham, United Kingdom Insure Recruitment Full time

    Joining one of the top independent brokers in the UK, you are keen to offer your expertise in commercial claims and managing your own caseload of claims. You will be joining one of the teams that prides itself on offering a tailored approach, guidance, andefficient service. We are looking for two Senior Commercial Claims Handlers. With your sound...

  • Senior Research Collaboration Manager

    Found in: Talent UK C2 - 1 week ago


    Twickenham, United Kingdom NIHR Full time

    About the role The successful candidate for this role will be a highly proactive, outgoing and engaging individual with excellent interpersonal and communication skills, a strategic and critical thinker and a natural, confident leader. A flexible and adaptive working style is needed, constantly horizon scanning and ready to seize new challenges and...


  • Twickenham, United Kingdom CC Nurseries Group Full time

    Regional Head of Nurseries - England We are looking for a regional/ area manager to help oversee our beautiful settings at CC Nurseries. To over see our settings in **Twickenham, Brentford, High Barnet, Aylesbury and Marston Moretaine.** **Overall Purpose** To lead and support your region and thereby your nursery teams in having better oversight,...

  • Hr Assistant

    Found in: Whatjobs ES C2 - 6 days ago


    Twickenham, United Kingdom JTR Limited Full time

    We are looking for a confident and highly detailed administrator, to provide efficient and proactive support to the HR team. This is a pivotal role, offering a diverse and interesting workload including acting as the first point of contact for general HR queries, full employee lifecycle administration, managing payroll and employee benefits administration...

  • Senior Technology Transfer Manager

    Found in: Talent UK C2 - 1 week ago


    Twickenham, United Kingdom LGC Group Full time

    Job DescriptionThe NIHR Intellectual Property Unit provides the Department of Health and Social Care (DHSC) with expert advice and support on all NIHR related intellectual property, contractual and commercial issues. The Senior Technology Transfer Manager will work across the NIHR portfolio to ensure that NIHR funded intellectual property is identified,...

  • Senior Technology Transfer Manager

    Found in: Talent UK C2 - 1 week ago


    Twickenham, United Kingdom LGC Group Full time

    Company Description The National Institute for Health and Care Research (NIHR) is funded by the Department of Health and Social Care (DHSC). We work in partnership with the NHS, universities, local government, other research funders, patients, and the public. The NIHR funds, enables, and delivers world-leading health and social care research that...


  • Twickenham, United Kingdom Adecco Full time

    Mayor's Construction Academy Hub Manager START DATE - ASAP 2 months - Hub Manager required to start ASAP until 31st March 2023 (when project funding ends) possible extension. £22.07 per hour PAYE £28.39 per hour UMB **Working from home arrangements** Can work remotely but would ideally prefer local to attend events and the office when...

  • Sixth Form Receptionist

    Found in: beBee S GB - 3 weeks ago


    Twickenham, United Kingdom Waldegrave School Part time

    Sixth Form ReceptionistPart Time, Permanent Contract13 hours per week, 42 weeks per year (3 days of which you will need to be available in August to assist with Sixth Form results day and enrolment)Pro-rata Salary: £9,305 to £9,734 per annum, depending on experience(NJC 4, point 7-10, full time equivalent salary £27,855 to £29,139 per annum)Starting...

  • Senior Marketer

    12 hours ago


    Twickenham, United Kingdom Amdas Recruitment Ltd Full time

    3 days office based including flexi hours. A successful international specialist media company is looking to recruit an experienced B2B marketer. The role is responsible for developing and executing Marketing activity across brands, and reports to the Head of Marketing. We’re ideally looking for someone with experience in lead generation for high value...


  • Twickenham, United Kingdom St Mary's University Full time

    We are seeking a highly organized and proactive individual to join our team as an Executive Assistant to Provost. In this role, you will provide exceptional administrative support to the Provost, ensuring the smooth operation of the office and maintaining a high level of customer service for internal and external stakeholders. **Responsibilities**: -...


  • Twickenham, United Kingdom HARRIS JONES RECRUITMENT LTD Full time

    **HR Advisor - part time hours - 3 days per week - office based - £50-55k pro rata - Excellent benefits - Based in Twickenham** A world-leading provider of international communication and information systems requires an experienced HR Advisor to work with the Head of HR and be responsible for supporting the HR function to achieve strategic objectives...

  • Senior Marketer

    7 days ago


    Twickenham, United Kingdom Amdas Full time

    3 days office based including flexi hours. A successful international specialist media company is looking to recruit an experienced B2B marketer. The role is responsible for developing and executing Marketing activity across brands, and reports to the Head of Marketing. We’re ideally looking for someone with experience in lead generation for high value...


  • Twickenham, United Kingdom Reed Business Support Full time

    **Job Title - RECEPTIONIST/ADMINISTRATOR - TERM TIME ONLY** **Salary - £24,389** **Location - TWICKENHAM** **Hours - 8am to 3.45pm Monday to Thursday, 3.30pn finish on a Friday** **36 HOURS PER WEEK, 40 WEEKS PER YEAR** **PARKING AVAILBLE** **Role overview** **Reception** - To manage the school reception, dealing with enquiries and visitors to the...


  • Twickenham, United Kingdom Abellio London Full time

    At Transport UK London Bus we love our jobs and everything we do is to support our wider goal of being the best bus operator in London. Do you get a buzz when you see growth in a business? Do you want to be part of this journey? Transport UK London Bus operates bus services across London on behalf of TFL, plus rail replacement and event services across the...