Administration Assistant

6 months ago

Basingstoke, United Kingdom Southern Health NHS Foundation Trust Full time

We are looking for an enthusiastic and experienced Administrator/Workflow Coder to join Shakespeare Road Medical Practice, a forward thinking and innovative GP group providing primary care services for 13,500 patients. You will need to be able to demonstrate strong interpersonal, communication and presentation skills, be organised and have the ability to work as part of an integrated multi-skilled team, within a fast-paced environment. Flexibility is essential along with an understanding, acceptance, and adherence to the need for strict confidentiality.

As a team player, you'll be able to prioritise your work in order to meet deadlines and have a customer focused approach. Previous experience of working within the NHS is desirable but not essential as full training will be provided.

**JOB DESCRIPTION**

**Title: Primary Care Administration Assistant (Coding)**

**Grade: Band 2**

**Reports to: Operations Support Lead**

**Role Purpose **To provide coding administration to ensure the smooth and efficient operation of the practice whilst always providing good customer service experience for all patients.
Support the practice and provide cross-cover support to other sites across the Primary
Care division as required.

Ensure a friendly and professional ethos within the team/department for patients.
- Provide admin assistance to the coding team to support them in providing an
- **Key Activities /**:

- effective coding system.
- **Responsibilities**
- Review all incoming correspondence and enter, using Snomed codes, pertinent information into the patients’ electronic medical record in accordance with the coding protocol. This will include data highlighted by clinicians as well as data required to meet contractual obligations.
- Organise the medical record of patients whom you are coding, to harmonise problem titles and assign the appropriate status to medical information.
- Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
- Assist with note summarising in accordance with the summarising protocol.
- Prepare agendas, minutes, and action logs for Coding meetings.
- Undertake any other responsibilities within the scope of the role that may be agreed from time to time.

**Staff **Provide advice, demonstrate own activities or workplace routines to less experience
**Responsibilities **staff in own work area

**Financial **Observe a personal duty of care in relation to equipment and resources used in
**Responsibilities **course work.

Page **1* of **6 *
**Job Description Template Nov 2017**

**Safeguarding Safeguarding Level 1 Training**:
**Competence**

1. Understand what Safeguarding is and their role in Safeguarding Adults and
Children
2. Recognise an adult /child potentially in need of Safeguarding and take action as appropriate to their role
3. Understanding the procedures for ‘when to make a referral’ for an adult or child to adults/children’s services. Who to contact/ What to record?
4. Understand dignity and respect when working with individuals
5. Have knowledge of policy, procedures and legislation that supports Safeguarding
Adults / children’s activity i.e whistleblowing procedure/Supervision/who to contact for advice and support?
6. Engage and participate in all safeguarding training appropriate to role
7. Engage and participate in safeguarding supervision appropriate to role and expectation.

**PERSON SPECIFICATION**

**Criteria Essential Desirable**
- GCSE Maths (or equivalent)
- **Qualification **_ **GCSE English (or ECDL/CLAIT qualification in IT**
- special/vocational training or _equivalent) (or equivalent)
- equivalent experience _ **NVQ/Apprenticeship level 2 RSA II Typing (or equivalent)**

Business & Administration

(or relevant equivalent)
- Experience of office **Experience working in a**
- **Experience **_ procedures, including health or social care
- **(general/specific) **_ organising and prioritising setting

work **Experience working in a**
- Accurate IT skills for using similar Clerical role

local IT systems/electronic working with the public; mail etc**Experience of EMIS,**

Docman 10
- **What our services users **_ **Organised, good attention to**
- **expect of this post holder **_ detail
- Excellent customer care

focus
- Ability to handle demands
- with professionalism, tactand diplomacy
- Articulate communication skills
- Work as part of a team to support the overall delivery of the team/department

Page **2* of **6 *
**Job Description Template Nov 2017**

**HEALTH AND SAFETY**

Everyone is responsible for their own safety and the consequences of their own acts and omissions that can affect the health, safety and wellbeing of others. Southern Health NHS Foundation Trust is committed to promoting a safe environment for staff, visitors and patients that enter Trust premises.

Employees have a duty under the Health and Safety at Work etc. Act 1974 to take responsibility for their own health and safety at work.

All SHF

  • Administration Assistant

    7 months ago

    Basingstoke, United Kingdom Gi Group Full time

    **Full Time**: **Temporary**: - Admin Assistant - Our client based in Alton are looking to recruit a Receptionist/Admin Assistant to join their team on a temp-perm basis. - This is a varied Administration position as you will be assisting all departments within the business. You will be joining a hard-working Admin team that are pro-active friendly and...

  • Administration Assistant

    7 months ago

    Basingstoke, United Kingdom Robert Hurst Group Full time

    Admin Assistant - Basingstoke **Responsibilities**: - Maintain and update company databases - Assist with data entry and record keeping - Schedule appointments and manage calendars - Coordinate meetings and prepare meeting materials - Assist with travel arrangements and expense reporting - Provide administrative support to other team members as...

  • Office Administrative Assistant

    7 months ago

    Basingstoke, United Kingdom Dovetails Joinery & Cabinet Makers Ltd Full time

    **About us** Dovetails Joinery & Cabinet Makers Ltd is a small but fast growing business in Dummer, Basingstoke. Due to the upscale in the business over the last year, we have created several job opportunities. We aim to offer a friendly, relaxed workplace for all. Our work environment includes: - Modern office setting - Local cafe on site - Kitchen with...

  • Administration Assistant

    6 months ago

    Basingstoke, United Kingdom Industria Personnel Services Ltd Full time

    **Administrative Assistant Temporary position.** Fantastic OpportunityOur client based in Basingstoke who are an Aerospace Logistics Company are looking for a reliable Admin Assistant to join their friendly team on a Temporary basis. This would be a 3-month contract. **Hours Monday to Friday 08.30 -16.30pm - 30 minutes break deducted 37.5-hour...

  • Administration Assistant

    1 month ago

    Basingstoke, United Kingdom CV-Library Full time

    Job Title: Administration Assistant Location: Basingstoke Contract Type: Temporary Salary: 12.65 PH About Us Connect2Hampshire is a managed service agency owned by Hampshire County Council providing temporary, contract and interim opportunities into the Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are...

  • Administrative Assistant

    4 weeks ago

    Basingstoke, United Kingdom Brook Street UK Full time

    Looking for a challenging role where every day brings new opportunities? Brook Street Ltd is thrilled to present an exciting opportunity for a Court Usher (Admin Assistant) at the prestigious Justice Centre. Our team provides vital support in ensuring the smooth functioning of the courts, contributing to the administration of justice.Key...

  • Administrative Assistant Role

    6 days ago

    Basingstoke, Hampshire, United Kingdom Pertemps Basingstoke Full time

    We are looking for a skilled Administrative Assistant to support our team at Pertemps Basingstoke.As an Administrative Assistant, you will be responsible for managing stock, handling customer inquiries, and performing postal duties. You will also assist with scheduling and completing jobs in a timely manner.A competitive salary of £20,000 - £23,000 per...

  • Administrative Assistant

    1 week ago

    Basingstoke, Hampshire, United Kingdom Pertemps Network Group Full time

    About the Job: Administrative Assistant - AccountsThe Pertemps Network Group is a leading recruitment agency with a strong commitment to finance and customer service. We are currently seeking an Administrative Assistant - Accounts to join our team. This role will be responsible for processing purchase invoices, liaising with suppliers and internal teams, and...

  • Administration Assistant

    4 weeks ago

    Basingstoke, United Kingdom Connect2Hampshire Full time

    Job Title: Administration Assistant Location: Basingstoke Contract Type: Temporary Salary: 12.65 PH About Us Connect2Hampshire is a managed service agency owned by Hampshire County Council providing temporary, contract and interim opportunities into the Council.Our service is built on our values of ethical, trustworthy, and caring, and our profits are...

  • Court Administrator Assistant

    4 weeks ago

    Basingstoke, Hampshire, United Kingdom Brook Street UK Full time

    We are seeking a dynamic and organized individual to fill the role of Court Administrator Assistant at Brook Street UK.This is an exciting opportunity for someone who wants to make a difference in people's lives and contribute to the administration of justice.The successful candidate will play a vital role in ensuring the smooth functioning of the courts,...

  • Paediatric Administrative Assistant

    4 weeks ago

    Basingstoke, Hampshire, United Kingdom Hampshire Hospitals NHS Full time

    **About Us:Hampshire Hospitals NHS Foundation Trust provides hospital services to around 570,000 people living in Hampshire and parts of West Berkshire, and specialist services to patients from all over the country.We are committed to delivering high-quality patient care and strive for excellence in supporting patients at our Trust.**Job Summary:We are...

  • Administrative Healthcare Assistant

    1 week ago

    Basingstoke, Hampshire, United Kingdom Operose Health Full time

    About the JobThis Administrative Healthcare Assistant position offers a unique chance to support the day-to-day operations of our healthcare team at Operose Health. If you're passionate about providing exceptional patient care and experience in administration, we'd love to hear from you!In this role, you'll be responsible for handling emails, scanning, and...

  • Administrative Assistant

    7 days ago

    Basingstoke, United Kingdom Office Angels Full time

    **Job Summary:**We are looking for an experienced Administrative Assistant to support our Sales team in Basingstoke. The successful candidate will be responsible for providing administrative support, including managing enquiries, tracking quotes, and following up on offers.**Responsibilities:**Assist Sales Directors with administrative tasks, including data...

  • Healthcare Administrative Assistant

    4 weeks ago

    Basingstoke, Hampshire, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time

    About the RoleThis is an exciting opportunity to join our research department as a Clinical Trials Assistant. The successful candidate will provide administrative and clinical support to our team, assisting in data management, collecting trial data, and setting up new trials. With a competitive salary and comprehensive training provided, this is an ideal...

  • Healthcare Administrative Assistant

    1 month ago

    Basingstoke, Hampshire, United Kingdom Hampshire and Isle of Wight Healthcare NHS... Full time

    Hampshire and Isle of Wight Healthcare NHS Foundation Trust, a leading healthcare provider, is seeking a skilled administrative assistant to support the Hospital Director. This permanent role offers an attractive salary range of £26,530 - £29,114 per annum, making it an excellent opportunity for individuals looking to build a career in the healthcare...

  • Administrative Assistant

    6 days ago

    Basingstoke, United Kingdom Connect2Hampshire Full time

    Job Title: Administrative Assistant Location: Basingstoke Contract Type: Temporary 3 months + Salary: £12.65 per hour Job Purpose: To provide a comprehensive, effective and efficient administrative support service to meet business requirements. Working within a small call centre environment. Main Responsibilities: Dealing with inbound calls from...

  • Administrative Assistant

    7 days ago

    Basingstoke, United Kingdom CV-Library Full time

    Job Title: Administrative Assistant Location: Basingstoke Contract Type: Temporary 3 months + Salary: £12.65 per hour Job Purpose: To provide a comprehensive, effective and efficient administrative support service to meet business requirements. Working within a small call centre environment. Main Responsibilities: Dealing with inbound calls from...

  • Administration Assistant

    6 months ago

    Basingstoke, United Kingdom Vishay Precision Group Full time

    **About us**: VPG has a long history of innovation, specifically in precision foil resistors and foil strain gauges. This served as a foundation to expand into strain gauge instrumentation, load cells, transducers, weighing modules and complete systems for process control and on-board vehicle weighing. VPG has facilities and operations in 13 countries, with...

  • Contract Administration Assistant

    6 days ago

    Basingstoke, Hampshire, United Kingdom PE Global Full time

    Job DescriptionWe are seeking an experienced Contract Administration Assistant to support our business unit brand and medical teams in delivering operational plans, including sponsorship and speaker contracting, meetings, and P2P activities.As a key member of our team, you will provide contracting, payment, and meeting logistics support to internal...

  • Business Development Administration Assistant

    1 month ago

    Basingstoke, Hampshire, United Kingdom Crown Full time

    Business Development Administration Assistant Role OverviewWe are seeking an experienced Business Development Administration Assistant to join our team at Crown. This role will play a key part in supporting the Commercial and Funding Coordinator in their day-to-day activities, ensuring that the sales process runs smoothly.About UsCrown is a leading...