Estates Materials Co-ordinator, Grade B1

7 months ago


Gloucester, United Kingdom Gloucestershire Managed Services Full time

We are looking for someone with previous experience in materials management to join our Estates team.

This role would be suitable for someone who has previous experience as a Supply Chain Coordinator, Supply Chain Officer, Materials Management Officer, Materials Management Coordinator or equivalent/similar role.

To be responsible for the requisitioning of all stock items, used throughout the Estates maintenance staff, ensuring availability and delivery dates are met.

To be responsible for managing the inventory of stores and the ongoing updating of the stores catalogue to identify new stock, non-moving items, and the allocation and deletion of stock item numbers.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

GLOUCESTERSHIRE MANAGED SERVICES

**JOB TITLE**:
Materials Co-ordinator

**JOB DESCRIPTION**:
To provide county wide materials management services to the maintenance functions of Estates Department.

**DIMENSIONS**:
To manage a stores covering materials for electrical, mechanical and building materials of over 2,000 lines with an approximate value of £200,000

**KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED**:

- To have a good knowledge of building/engineering materials
- To have excellent communication skills
- To have good numeracy and literacy skills
- To have good organisational skills
- To be able to work on own initiative
- To be able to work as part of a team
- To have a customer focused approach to work
- To have a current clean driving license is desirable

**KEY RESULT AREAS**:

- To be responsible for the requisitioning of all stock used throughout the Estates maintenance staff ensuring availability and delivery dates are met.
- To be responsible for managing the inventory of stores and the ongoing updating of the stores catalogue to identify new stock, non-moving items, and the allocation and deletion of stock item numbers.
- To be responsible for setting up stock inventories and managing stores at Gloucestershire Royal hospital and Cheltenham General Hospital.
- To ensure all stores records are maintained using Estates Facilities Management Information System software and carry out periodic stock checks to audit the computer records.
- To work closely with Procurement to resolve problems with the availability of goods and resolve suppliers queries to ensure that the correct items are delivered within the agreed time.
- To be responsible for requisitioning and receipting of goods using the Trust integrated finance system and work closely with Creditor Payments to resolve invoice queries.
- To work in conjunction with the Workshop Manager to anticipate the need of materials and to ensure their availability to allow planned works to be carried out on time.
- To be responsible for the ordering of appropriate personal protective equipment for Estates staff, and to ensure records are maintained of all issues.
- To be responsible for Trust equipment held in Stores.
- To source and directly purchase materials using a Trust purchase card ensuring strict compliance with Trust Standing Financial Instructions (SFl's).
- To direct and manage a stores assistant to ensure the provision of an efficient stores service.

**COMMUNICATION AND WORKING RELATIONSHIPS**:
Estates staff

Procurement

Creditor Payments

Specialist Suppliers

**PHYSICAL EFFORT WORKING CONDITIONS**:

- Frequently lifting and carrying loads up to 25Kgs.
- Occasionally lifting and manoeuvring loads over 25Kgs. Using appropriate lifting equipment.
- Remaining calm when under pressure from different directions and planning and prioritising time and resources to meet the most urgent requirements.



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