Planning Co-ordinator

5 months ago

Glasgow, United Kingdom McCrae Training Ltd Full time

McCrae Training is in our 13th year of trading and as a direct result of securing a number of new contracts we are delighted to be expanding our team.

Operating from our HQ in East Kilbride and multiple sites across the UK, Northern Ireland and Southern Ireland we provide high quality Utility, Construction and Oil and Gas training & professional consultancy services.

**Main Purpose of Planning Coordinator Role**:
This position plays a key role in the smooth operational planning and scheduling within the company ensuring effective and effcient preparation, scheduling and delivery of training programmes to meet and exceed our clients expectations.

The role of Planning Coordinator requires highly proficient organisational skills to effectively plan, schedule and co-ordinate resource planning of all training programmes across the business.

The role supports various functions across the business to achieve and exceed performance targets.

**Key Responsibilities** **and Accountabilities**:

- Analyse jobs, both reactive and planned, and allocate the correct resource based on location, skill, priority, and customer requirements.
- Maximise utilisation of Trainer/Assessors and self-employed resources to meet the requirements of clients and their staff development needs.
- Analyse training courses, both reactive and planned, and allocate the correct resource based on location, skill, priority, and customer requirements.
- Manage training calendars, schedules and communicate them to trainers.
- Conduct Weekly Planning Meeting with Sales Manager, Training Manager and Office Manager to report any planning and scheduling issues.
- Ensure clear and concise quality updates reflecting true programme progress for Commercial Courses / Commercial VQs and Modern Apprenticeships.
- Identify, analyse and improve existing processes to enhance the way we work as a team.
- Effectively manage a significant workload in a fast-paced environment to complete Reactive, Planned and Statutory Training and Assessment tasks within Company KPI’s and legislative requirements.
- Work in conjunction with the Sales and Office Managers to ensure seamless management and delivery of contracts against client SLAs (Service Level Agreements).
- Schedule and Plan tasks with customers in line with contract requirements.
- Forward planing and scheduling of trainers / assessors to meet the requirements of clients against a rolling 12 week rolling delivery plan.
- Work with all other departments to ensure availability of training / assessment resources taking account of annual leave, capacity, and utilisation targets.
- Invigilation of exams as set out by the Awarding Organisation.
- Carry out all work as set out within McCrae Training Code of Practice, Business Management Procedures and all other quality processes and procedures.

**Special Circumstances**:
Due to the nature of this role a full UK driving licence is essential and travel may be required.

**Knowledge and Experience**:

- 4+ years working within a Scheduling/Resource Planning environment
- Able to demonstrate previous success within a busy Planning Office.
- Excellent understanding and experience of Microsoft Office software packages and general IT knowledge along with experience of using database systems or other management systems.
- Technical knowledge of the Utility Industry desirable
- Commercial understanding and competence
- Excellent communication skills
- Collaborative approach to problem-solving and critical thinking
- Systematic, logical and methodical approach to completing tasks
- Excellent Time Management skills and very well-organised
- Ability to work under pressure and to tight deadlines
- Excellent organisational skills to schedule the day-to-day workload of trainers / assessors ensuring most appropriate matching of skills and location to maximise efficiencies.
- Extensive technical knowledge of utility sector and the governing legislative frameworks.
- Ability to identify and maintain standards required as a result of legislation, company standards, health & safety procedures to ensure consistency of approach
- Quality focused when completing all activities.

**Desirable** **Qualifications and Professional Memberships**:

- Technical knowledge of the Utility Sector
- Understanding of Education Qualification and Awarding Body Frameworks

**Salary**:
£25,500 - £28,500

**Job Types**: Full-time, Permanent

**Salary**: £25,500.00-£28,500.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Employee discount
- Free parking
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Day shift
- Holidays
- Monday to Friday

**Experience**:

- Operations, Planning & Scheduling: 4 years (required)

Work Location: In person

Reference ID: MTL015

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