Executive Assistant to The Provost

4 months ago

Cambridge, United Kingdom King's College Cambridge Full time

_**About Us**_

King’s is a constituent College of the University of Cambridge. Founded in 1441 by Henry VI as a place ofeducation, religion, learning and research, the College comprises around 130 Fellows, 650 undergraduateand postgraduate students and 275 non-academic staff.

The College is internationally recognised as a leading academic institution, boasting among its former students and Fellows, no fewer than eight Nobel laureates, including Patrick Blackett, Frederick Sanger,

Sydney Brenner, Philip Noel-Baker and Oliver Hart, as well as influential figures such as Alan Turing, E.M. Forster, John Maynard Keynes and Bernard Williams. Among its most prominent living members are the novelists Zadie Smith and Salman Rushdie, astronomer Martin Rees, sociologist Anthony Giddens, anthropologist Caroline Humphrey, former chair of the Bank of England Mervyn King, philanthropist David Sainsbury, molecular biologist Lesley Anne Glover, entrepreneur and computer scientist Hermann Hauser, composers Judith Weir (Master of the King’s Music) and Errollyn Wallen, the first black woman to have a composition performed at The Proms.

The undergraduate and postgraduate community is vibrant and diverse, priding itself on a friendly and inclusive atmosphere combining academic commitment with political engagement and a lively social and artistic scene. King’s has long been leading the way in undergraduate recruitment from the state sector. The College works very hard to attract the best applicants, regardless of background, and to encourage academically outstanding students from underrepresented communities to study at Cambridge. In 2018 it launched a transformational Student Access and Support Initiative designed to improve equality of access and opportunity, and to help combat entrenched social and economic disadvantage.
- **The Role**_

Due to the promotion of the current post-holder, we are seeking an exceptional individual to support our incoming Provost.

The Provost’s EA is responsible for the smooth running of the Provost’s office, providing a high level of professional support to the Provost, maintaining complete confidentiality, and working across senior members of the College and all College departments.

They will be part of a team of executive assistants supporting senior College Officers, overseen by the College Registrar.

**Key Responsibilities**

**Communications**
- Work closely with the Provost and College communications in responding promptly to sensitive or high-profile enquiries.
- Meet and greet all visitors including VIPs and senior executives from external organisations when required. Assist with their requirements e.g., ordering taxi/chauffeur cars, Wi-Fi, and directions.

**Diary**
- Proactively manage the Provost’s schedule of meetings, events and travel, being mindful of constraints on the Provost’s time, the time of their guests, and of College Officers.
- Support the Provost in ensuring their schedule runs to time, including the smooth operation of travel arrangements, guiding external visitors, and liaising with IT around hybrid meetings, and with catering on any dining arrangements.

**Administrative support**
- Support the Provost in preparing written correspondence, committee papers, and other documents.
- Maintain an efficient filing system to support the good working of the College Office and complying with relevant data protection regulations.
- Work collaboratively with other executive assistants across the College, as required, to record, transcribe and distribute minutes of meetings.
- Support project-based work, including collation and management of data, as well as ad hoc research and analysis in support of committee papers. Proactively review operating practices within the College Office and, working with other executive assistants, suggest and implement improvements as necessary.

**Travel arrangements**
- In collaboration with Development, book and coordinate UK and overseas travel for the Provost Prepare detailed itineraries, often for complex travel arrangements.

**Provost’s Lodge**
- Co-ordinate with housekeeping and maintenance to ensure the upkeep of the Provost’s Lodge and Garden.
- Coordinate and support ad hoc events such as the movement of office items and personal belongings when required.
- **The Person**_

**Knowledge & experience**
- Education to degree level or equivalent

professional experience
- Experience of administrative work at a
- Significant experience in a PA/EA role at an executive level (desirable)
- Experience of working in a Collegiate or University environment (desirable)

**Personal skills & abilities**
- Excellent communication skills; confident to liaise with people at all levels.
- Accurate and with a good eye for detail.
- Media savvy.
- Excellent organisational, analytical and research skills.
- An understanding of the Provost’s role as Head of House, in the context of King’s College and Cambridge University.
- Ability

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