Pa & Group Legal Team Assistant

4 weeks ago

London, United Kingdom Informa Global Support Full time

Company Description
**Informa** is a leading international events, intelligence and scholarly research group.

We’re the specialist’s specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

**Job Description**:
Reporting to the Deputy Group General Counsel and General Counsel, HR, this role is responsible for providing PA support and administrative support to the members of the legal team based in the UK as well as overall responsibility for legal administration of the department. This is a busy support position which requires a good understanding of working in a fast-paced legal environment.

This role requires an enthusiastic team player who has the ability to work with substantial independence and initiative, dealing proactively and confidently with a range of people, tasks and situations.

KEY RESPONSIBILITIES:

- PA to the Deputy Group General Counsel and the General Counsel - HR;
- Providing administrative support as required to the Group Legal and HR Legal teams;
- Diary management for GCs’ and team members as required;
- Co-ordinating updates to both the Commercial and HR (Employment) litigation trackers and supporting bi-annual reviews with external auditors
- Processing card and cash expenses for team members;
- Managing invoice processing;
- Managing project billing trackers and highlighting overspend/potential issues and assisting GCs with budget forecasting;
- Organising internal and external meetings, often across different time zones as well as organising meeting rooms, arranging meeting equipment and refreshments/catering. Proficiency using Teams, Zoom and room booking systems would be advantageous;
- Supporting document production; drafting, formatting, editing, proofreading, printing, collating, scanning, and preparing presentations/documents - proficient word and PowerPoint skills are an advantage;
- Preparing documents for execution; co-ordinating signatures, arranging certification/notarisation of documents as required and handling delivery of the final documents;
- Supporting team, as needed, with on
- and off-boarding process for team joiners and leavers
- Liaise with IT team on behalf of team members, ensuring any IT issues are resolved quickly and efficiently;
- Organise team socials and team events marking colleague/team milestones e.g. birthdays, weddings etc;
- Provide cover and support to PAs/EAs within the business as required;
- General administration duties typical of a legal environment role.

**Qualifications**:
**Qualifications**:

- Administrative experience, gained working within a legal department desirable
- Strong proficiency in MS Outlook, Word, Excel, Visio and PowerPoint
- Excellent verbal and written communication skills and professional telephone manner
- Strong interpersonal skills
- High standards of accuracy, quality and attention to detail
- Flexible and proactive approach to tasks
- Strong time management skills and ability to prioritise and work effectively under pressure
- Ability to keep information organised and confidential

Additional Information
- 25 days annual leave plus bank holidays, 4 days for volunteering and a day off for your Birthday
- Work with a high quality of specialist products and service
- Friendly staff who are all “expert’s experts” and additional training for development
- Life assurance
- Other flexible benefits include Healthcare, Cycle to Work scheme and Season Ticket Loans
- 5% Pension match
- Share-Match options - become a shareholder
- Regular Social Events and Networking opportunities

  • Legal Team PA

    2 weeks ago

    London, United Kingdom Career Legal Full time

    We have an exciting opportunity for a Legal PA to join a UK London law firm in their Litigation team.As a Team PA supporting the disputes department, you will be supporting two Partners, a BD Manager and a handful of Associates.Key Responsibilities:Coordinate and prioritize appointments, meetings, and travel arrangements, ensuring optimal time management for...

  • Legal Pa

    4 weeks ago

    London, United Kingdom Page Personnel Secretarial & Business Support Full time

    To provide skilled administrative and secretarial support to the head of Corporate and a small assigned group of senior fee earners, helping to maximise the effectiveness of the lawyers' practices. The Legal PA works as part of a team, proactively assistingthe Corporate group in order to meet deadlines or share workload. **Client Details** Established in...

  • Pa/secretary - Legal Team

    4 weeks ago

    London, United Kingdom Gray & Associates Recruitment Services Full time

    Marvellous opportunity for someone with a minimum of two years PA or Legal secretarial experience to join one of London's truly lovey legal practices. Busy and involved role with great scope for you to develop your career, which is actively encouraged. ThisCompany is very highly regarded within the Legal sector with a very professional yet welcoming...

  • Legal PA

    1 week ago

    London, United Kingdom Career Legal Full time

    Exciting and unique opportunity to join a dynamic and expanding specialist law firm, based in the city as a Legal PA. The successful Legal PA will provide support to fee earners at all levels including Partners, in a tight knit team. To be considered for this role, you will have prior experience as a Legal PA/Secretary in a city law firm. Key...

  • Legal Assistant

    2 weeks ago

    London, United Kingdom Lawson Clark Recruitment Full time

    LEGAL PA SEEKING THE RIGHT MOVE UP. £44,000 HYBRID WORKING This is one of the City's leading mid sized law firms, able to offer all the benefits and advantages of the legal giants, but in a smaller more personalised environment where everyone is used to receiving help and encouragement in developing their careers. They are currently looking to meet...

  • Legal Assistant

    2 weeks ago

    London, United Kingdom Lawson Clark Recruitment Full time

    LEGAL PA SEEKING THE RIGHT MOVE UP. £44,000 HYBRID WORKING This is one of the City's leading mid sized law firms, able to offer all the benefits and advantages of the legal giants, but in a smaller more personalised environment where everyone is used to receiving help and encouragement in developing their careers. They are currently looking to meet...

  • Legal Assistant

    3 days ago

    London, United Kingdom Lawson Clark Recruitment Full time

    Job Description LEGAL PA SEEKING THE RIGHT MOVE UP. £44,000 HYBRID WORKING This is one of the City's leading mid sized law firms, able to offer all the benefits and advantages of the legal giants, but in a smaller more personalised environment where everyone is used to receiving help and encouragement in developing their careers. They are currently...

  • Legal PA

    2 days ago

    London, United Kingdom Career Legal Full time

    Looking for an exciting and unique opportunity to join a dynamic and expanding specialist law firm? The successful Legal PA will provide support to fee earners, at all levels including Partners. This is an excellent chance to join a tight knit team, that really prides itself on its friendly and inclusive working environment. As a boutique firm, this role...

  • Legal Team Pa

    4 weeks ago

    London, United Kingdom Montresor Legal Full time

    We are working alongside an international City law firm who are recruiting for a PA to join the Commercial, IP and IT practice. This is a permanent, hybrid position, working 3 days in the office and 2 days working remotely. The role will consist of general secretarial duties including preparing meetings for the team, assisting with diary management and...

  • Legal Pa

    4 weeks ago

    City of London, United Kingdom Career Legal Full time

    We are currently partnering with our client, a leading international Law firm with offices all over the world to support them in their search for an experienced Legal PA for their Real Estate practice area. If you're looking for a firm who are personable, collaborative and welcoming - this is the firm for you. The successful PA will support fee earners...

  • Legal PA

    3 weeks ago

    London (Central), United Kingdom Ryder Reid Legal Limited Full time

    Ryder Reid Legal is recruiting for a Legal PA to join our UK law firm client's Tax Team on a temporary basis. This role is to start ASAP and has the opportunity of becoming permanent for the right candidate The successful candidate will be responsible for providing efficient and responsive administrative service to the team which consists of two partners,...

  • Legal PA

    1 week ago

    London Area, United Kingdom Career Legal Full time

    Exciting and unique opportunity to join a dynamic and expanding specialist law firm, based in the city as a Legal PA. The successful Legal PA will provide support to fee earners at all levels including Partners, in a tight knit team. To be considered for this role, you will have prior experience as a Legal PA/Secretary in a city law firm.Key...

  • Legal PA

    1 week ago

    London Area, United Kingdom Career Legal Full time

    Exciting and unique opportunity to join a dynamic and expanding specialist law firm, based in the city as a Legal PA. The successful Legal PA will provide support to fee earners at all levels including Partners, in a tight knit team. To be considered for this role, you will have prior experience as a Legal PA/Secretary in a city law firm.Key...

  • Legal PA

    1 week ago

    London Area, United Kingdom Career Legal Full time

    Exciting and unique opportunity to join a dynamic and expanding specialist law firm, based in the city as a Legal PA. The successful Legal PA will provide support to fee earners at all levels including Partners, in a tight knit team. To be considered for this role, you will have prior experience as a Legal PA/Secretary in a city law firm. Key...

  • Legal PA

    2 days ago

    London Area, United Kingdom Career Legal Full time

    Looking for an exciting and unique opportunity to join a dynamic and expanding specialist law firm? The successful Legal PA will provide support to fee earners, at all levels including Partners. This is an excellent chance to join a tight knit team, that really prides itself on its friendly and inclusive working environment. As a boutique firm, this role...

  • Legal PA

    2 days ago

    London Area, United Kingdom Career Legal Full time

    Looking for an exciting and unique opportunity to join a dynamic and expanding specialist law firm? The successful Legal PA will provide support to fee earners, at all levels including Partners. This is an excellent chance to join a tight knit team, that really prides itself on its friendly and inclusive working environment. As a boutique firm, this role...

  • Legal PA

    2 days ago

    London Area, United Kingdom Career Legal Full time

    Looking for an exciting and unique opportunity to join a dynamic and expanding specialist law firm? The successful Legal PA will provide support to fee earners, at all levels including Partners. This is an excellent chance to join a tight knit team, that really prides itself on its friendly and inclusive working environment. As a boutique firm, this role...

  • Senior Legal Pa

    4 weeks ago

    London, United Kingdom Gleeson Recruitment Group Full time

    Do you have experience working for an International law firm? Do you have experience supporting various partners and fee earners? Gleeson Recruitment Group are recruiting for a Senior Legal PA to work for a National firm right in the City of London in their Litigation team! This is a fantastic opportunity for someone who has experience working as a Legal...

  • Legal Pa

    1 month ago

    London, United Kingdom AJ Chambers Full time

    AJ Chambers is delighted to be working with an excellent International Law Firm that are looking for a Legal PA to join their Corporate team. Some of the Main Duties: - Diary management and maintenance, including planning and coordination for fee earners, as well as making appointments and coordinating internal and external client meetings. - Travel...

  • Legal Pa

    1 month ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000003901 - Date Posted: 21 February 2023 - Recruiter: Ryder Reid Legal - Location: London - Salary: £26,000 to £28,000 - Sector: Secretarial - Job Type: Permanent - Work Hours: Full Time My client a law firm based in London is recruiting for a Legal PA to work in their Construction department. You will be working for both partners and...