Legal Pa

2 months ago

London, United Kingdom Page Personnel Secretarial & Business Support Full time

To provide skilled administrative and secretarial support to the head of Corporate and a small assigned group of senior fee earners, helping to maximise the effectiveness of the lawyers' practices. The Legal PA works as part of a team, proactively assistingthe Corporate group in order to meet deadlines or share workload.

**Client Details**

Established in London in 1982, this is an international law firm dedicated to client care, legal excellence and investment in its people. The firm has seen rapid expansion in size and geography. Having started as a maritime law firm, in which it remainspre-eminent, the firm is today recognised for its specialist focus on three core sectors - Energy, Real Estate, and Transport - in which it provides a full suite of services including finance, corporate, dispute resolution, tax, employment and regulatory.

**Description**

**Key activities/responsibilities**

**Client Service**:

- Proactively managing and maintaining diary planning and coordination for allocated fee earners, making appointments and co-ordinating internal and external client meetings, identifying and resolving potential challenges and clashes, ensuring arrangementsare made for equipment, venue and resources and that fee earners have all necessary paperwork.
- Travel management, booking transport, hotels, client meetings and producing detailed itineraries.
- Coordinating business development and client liaison initiatives for fee earners, including updating database information and assisting with marketing initiatives and events (including occasional support at events e.g. registration desk).
- Proactively dealing with all aspects of claiming expenses, including InterAction entries.
- Liaising with the firm's clients in a confident and professional manner, building strong working relationships with clients and contacts.
- Dealing professionally and promptly with client (internal and external) telephone calls and communications, including calls diverted to the team.
- Creating, uploading and general maintenance of client sites and extranets.

**Technical and Organisational Skills**:

- Monitoring fee earners' mailboxes when they are out of the office or attending a long meeting.
- Preparing bills, including resolving queries and dealing with outstanding fees, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering correspondence for partner approval.
- Providing secretarial assistance to assigned fee-earners, which includes audio typing, copy typing, formatting documents, creating correspondence, pitches and presentations.
- Delegating complex and lengthy documents to the Document Production Team, ensuring requirements and timescales are clearly set out.
- Coordinating the opening of new client matters and assisting with Anti-Money Laundering processes, undertaking as much research as possible before passing over to the Partner for approval.
- Organising client documents for client meetings or hearings and carrying out research as required.

**Personal Effectiveness and Teamworking**:

- Working with a Legal PA Buddy or within the Legal PA team to provide assistance to lawyers in the group, prioritising own workload as required.
- Working closely within the team to provide general support to the group across rotas or core hours, including assisting during periods of high demand or helping other practice areas when required.
- Proactively mentoring, coaching and assisting Junior Legal PAs and Team Admin Assistants to reach their full potential.

**Profile**

**Experience**

At least five years' previous experience in a secretarial role within a Law Firm.
- Excellent knowledge of Outlook, Word, PowerPoint and Excel.
- Clear and professional in both written and verbal communication.
- Highly organised and able to assist others with the management of their practices.
- Accurate with a high level of attention to detail.

**Personal skills/attributes**
- Enthusiastic, can-do, positive approach to tasks and situations.
- Remaining calm and focused under pressure, delegating and requesting assistance when necessary.
- Ability to take personal responsibility, ownership.
- Friendly, co-operative and approachable and all times.
- Collaborating with others in sharing work and knowledge.
- Pro-active and flexible attitude for any other ad-hoc tasks.
- Ability to maintain tact and diplomacy, trust and confidentiality.
- Excellent client service.
- Willingness to broaden skills to meet evolving requirements.

**Job Offer**

**You will receive a competitive salary of £41,000 plus an extra £1000 allowance and other benefits.**
- A performance bonus
- Healthcare
- A great pension
- Other benefits

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