Finance Coordinator

2 months ago

University of Warwick, United Kingdom University of Warwick Full time

Permanent position, 36.5 hours per week.

This is a fantastic opportunity to progress your career with our Finance Team in the University’s Estates Office.

If you have a flexible approach to your work and are committed to providing high quality finance support, then this could be the job for you.

We are seeking an ambitious, passionate individual to offer finance support to a number of our Estates operations. Our operations include but are not limited to the capital programme team, responsible for all the building and refurbishing on our sites, as well as teams responsible for maintenance, cleaning, energy and sustainability, Health and Safety and compliance, assets and information, facilities and accommodation.

You will oversee a small team managing the day to day financial transactions of Estates ensuring compliance with financial systems and controls. You will develop, implement and manage office procedures necessary to ensure objectives are met and that a high standard of service is achieved.

You will be a fully qualified AAT Technician or equivalent. You will have significant experience in a general finance role including sales and purchase ledgers and payroll. You will have the ability to organise your own workload.

You will also have excellent IT skills, including experience of using financial software (e.g. SAP Finance).

In return, we will provide you with a great range of benefits which include an attractive pension scheme, generous holiday entitlement including Christmas closure and bank holidays, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.

If you would like more information about the role or for an informal chat then please contact Donna Davies:
Interview Date: Week commencing 5 June 2023.

**JOB PURPOSE**

To ensure an efficient frontline day to day senior clerical accounting support to the Finance team.
This involves supporting and supplementing accounting transaction input and also supporting the management and project accounting processes.

**DUTIES & RESPONSIBILITIES**

**1. Estates transactional support / Reporting**
- To coordinate and streamline Estates Finance transactional processes, ensuring prompt and accurate processing of a range of financial transactions including:

- To coordinate the workload of a team of Fnance Assistants, providing informal training and support on a regular basis
- Preparation of accounting adjustments (including journals, assessments, recharges and accruals)
- Assist Senior Finance Assistants, Management Accountant, Finance Manager and Head of Financial Operations with preparation of management accounts and production of monthly monitoring reports for activities
- To produce management information directly to managers as required, including ad hoc SAP reporting and data analysis
i. Process and data input of invoices to SAP. Matching invoices to goods receipts on purchase orders.
ii. Ensuring payment deadlines met. Notifying central finance of any large value invoices. Receive and distribute all invoices, manage process flow for payment.
- To act as a first point of contact for more complex Estates Finance queries and, where possible to use initiative to make decisions independently without needing to refer to the Management Accountant, ensuring University policies and procedures are followed.
- Take Ownership of SFH financial matters, including reports, invoices, recharges, process mapping and interactions
- To liaise with colleagues and stakeholders to resolve queries
- To design processes and checklists to support the team to complete all critical actions and meet deadlines.
- To ensure the team follow and adhere to agreed processes including robust and legally compliant financial processes in line with Financial Regulations.
- To assist in Improvement Plans, that will improve the service delivery of Estates to the remainder of the University and ultimately deliver efficiency savings

**2. Team supervision**
- To prioritise and coordinate the workload of the Estates Finance Assistants within a fast paced, high volume environment, whilst ensuring requests are completed in a timely manner for deadlines and that each stream is resourced accordingly.
- To review and quality check work produced by the team, recording errors and raising concerns to the Management Accountant, identifying and providing further training where needed.
- Communicating and resolving any issues that may impact on the team’s ability to meet deadlines.
- To take the lead with complex queries received by the team, using own knowledge and judgement to resolve or escalate matters.
- To take the lead on the induction of all new starters, ensuring all aspects of the Estates Finance Assistant processes are covered. The induction should be reviewed on an ongoing basis, making any necessary changes.

**3. Ad hoc**
- Raise sales invoices and Credit notes
- Check and process petty cash claims
- Provide cover for Fi

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