Corporate Support Officer

6 months ago

Swansea, United Kingdom Independent Monitoring Authority Full time

**Details**:
**Reference number**:

- 347632**Salary**:

- £27,223 - £28,613- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- IMA EO**Contract type**:

- Permanent**Type of role**:

- Estates
- Health and Safety
- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at Civic Centre, Oystermouth Road, Swansea, SA1 3SNAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Purpose of the role**

Reporting to the Head of Corporate Services (HoCS), you will support the IMA's Health and Safety activities, promote and implement Wellbeing initiatives, and ensure the smooth operation of Facilities management. Additionally, this role is responsible for supporting the development execution of the IMA's Estates strategy, ensuring that our physical spaces meet the needs of our workforce and align with our overall business goals. A key aspect of this role is to champion and drive Sustainability efforts, ensuring that the IMA is environmentally responsible, sustainable and aligns with government greening commitments.

**What will you be doing?**

You will be working closely with the Head of Corporate Services, supporting them in developing and implementing organisation-wide corporate functions including:
**Health, Safety & Wellbeing**
- Conducting Health and Safety risk assessments including monthly floor walks
- Developing and implementing control measures to reduce risk
- Writing Health and Safety reports and keeping the risk register updated
- Maintaining the organisational health and safety and facilities framework, reporting on the overall compliance in these areas
- Reviewing and updating office handbook and induction processes as required, in line with relevant H&S legislation
- Maintaining and communicating a ‘forward look’ of activities that support staff wellbeing, including initiatives run by our sponsoring body (MoJ)

**Facilities**
- Being the main point of contact for all facilities related matters, liaising with the IMA’s landlord to ensure our base of operations is safely maintained.
- Responsible for liaising with the site security team, managing access to the building parking facilities and the visitor's process
- Responsible for coordinating contractor work at the IMA in relation to Estates management.
- Support the HoCS in ensuring the IMA’s base of operations aligns with our hybrid working requirements

**Estates**
- Act as a liaison between the IMA and MoJ Estates directorate on current and future plans for our base of operations, attending meetings and taking forward actions as required.
- Liaise with the IMA’s people and inclusion forums to ensure our current and future estates needs deliver for our people

**Sustainability**
- Support the IMA’s sustainability agenda, by developing action plans that help it meet government greening commitments.
- Liaise with the IMA’s people and inclusion forums to ensure sustainability
- Liaise with other government departments to promote our sustainability agenda as required by our annual plan and/or sponsoring body (DEFRA exemption)

**Other**
- Maintaining a record of mandatory training, monitoring and reporting on completion rates.
- Attend and contribute to group meetings as required, including presenting reports and updates on areas of responsibility.
- Support the HoCS in the review and development of policies covered in your areas of responsibility.
- Maintain and communicate a ‘Forward Look’ of activities to ensure all necessary work, such as policy reviews, are undertaken in a timely manner.
- Ensure data from your areas of responsibility is stored and processed in line with IMA policy and GDPR regulations.

The duties/responsibilities listed above describe the post and are not intended to be exhaustive. The Job Holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

All posts within the IMA operate as a flexible resource to ensure the requirements of the business are met and as such the post holder may be required to undertake other duties in their role or duties in other parts of the business at their grade to meet business priorities.

In carrying out their duties the post holder will respect the IMAs commitment to equality of opportunity and the diversity of the IMA and its stakeholders.

**Essential Skills**
- Self-motivated and able to work with mínimal supervision;
- Ability to work well under pressure and can prioritise workload and tailor this to meet the needs of the business;
- Good analytical skills;
- Good written and verbal communication skills;
- Ability to build strong working relationships with stakeholders;
- Experience of writing and presenting reports

**Desirable Skills**
- Experience of working in a

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