Corporate Support Officer

2 weeks ago

Swansea, United Kingdom Independent Monitoring Authority Full time

**Details**:
**Reference number**:

- 347653**Salary**:

- £27,223 - £28,613- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- IMA EO**Contract type**:

- Permanent**Type of role**:

- Commercial
- Finance
- Procurement and Contracts Management**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at Civic Centre, Oystermouth Road, Swansea, SA1 3SNAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Purpose of the role**

Reporting to the Senior Finance Manager (SFM), You will be responsible for supporting procurement, and contract activity across the IMA (INDEPENDENT MONITORING AUTHORITY) in accordance with commercial and procurement policies and procedures. You will engage with a wide range of stakeholders, including senior stakeholders and will provide expertise on procurement activity. A key aspect of this role is to ensure the IMAs compliance within procurement, Government Spend Controls and Managing Public Money.

**Position within the Organisation**

SCS Director of Governance and Corporate Services (DGCS)

G6 Head of Corporate Services (HoCS)

SEO Senior Finance Manager (SFM)

EO Finance and Procurement Support Officer

**What will you be doing?**

Monitor procurement activity. Resolve issues with invoice holds errors and payment delays using data available on a weekly basis. Report on procurement SLAs in line with objectives. Track internal purchase to pay activity. Support the business with all procurement related activity, including policy and procedure guidance. Effectively communicate with stakeholders, including MoJ Finance Business Partners, Transaction Team, Executive Team.

**Policy and Guidance.** Ensure relevant updates are included in business guidance and process maps. Ensure that information relating to policy is communicated to all staff and fed into policy reviews. Contribute suggestions to improve the engagement and understanding of available guidance.

**Audit and Information Management.** Maintain financial records in line with organisational policy and procedures. Suggest and improve approaches to the management of financial information within the IMA. Support the SFM by liaising with, and providing evidence to, audit stakeholders such as Government Internal Audit Agency (GIAA) and National Audit Office (NAO).

**Financial Assurance.** Provide assurance and recommendations that support the IMA approach to Managing Public Money, specifically contributing to the Management Assurance Statement, Risk Registers and the IMA Annual Report and Accounts.

**Financial Compliance.** Develop and report on the IMA financial compliance ensuring we meet Cabinet Office Spend Controls and the effective use of Managing Public Money. Suggest and implement process changes that support compliance, and the IMA aims around continuous improvement.

**SME (Subject Matter Expert) for Contract Management Framework (CMF).** Lead functional meetings with MoJ stakeholders, report to HoCS and SFM on items due for review. Review and monitor performance data relating to contracts and suppliers. Manage the Commercial Continuous Improvement Assessment Framework (CCIAF), ensuring IMA continuously improves against the assessment and any remedial actions for compliance are addressed to both quality and schedule requirements. Develop cyclical reporting of CMF to Executive Team (ET) and Board with support from SFM and HoCS. Manage the planning and execution of all post-implementation, boundary and exit reviews for IMA contracts.

**Commercial and Tender Support.** Provide widespread support to teams with the preparation of business cases, specifications, tender documents, and evaluation of tenders.

**Finance and Accounting activity.** Provide support and guidance to budget holders in relation to forecast activity (using knowledge and skills which support the commercial, contract and procurement activity). Provide support to the MoJ FBP in relation to transaction reporting on a monthly basis. Run internal expense audits and report monthly to SFM, escalating any issues in line with the relevant policy. Act as deputy to SFM during times of absence with support from HoCS.

**Contact with others**:
**Internal.** Budget holders, forecast managers, Heads of Department, Senior Finance Manager

**External.** Finance Business Partner, commercial support, Transaction Team, Supplier Support Team, Shared Services providers, Suppliers.

The duties/responsibilities listed above describe the post and are not intended to be exhaustive. The Job Holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

All posts within the IMA operate as a flexible resource to ensure the requirements of the business are met and as such the post ho

  • Corporate Support Officer

    6 days ago

    Swansea, United Kingdom Independent Monitoring Authority Full time

    **Details**: **Reference number**: - 310252**Salary**: - £25,827 - £27,170- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- Band D**Contract type**: - Permanent**Type of role**: - Health and Safety - Procurement and Contracts Management - Other**Working pattern**: - Flexible working, Full-time,...

  • Corporate Support Officer

    2 weeks ago

    Swansea, United Kingdom Independent Monitoring Authority Full time

    **Details**: **Reference number**: - 347632**Salary**: - £27,223 - £28,613- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- IMA EO**Contract type**: - Permanent**Type of role**: - Estates - Health and Safety - Other**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number...

  • Clerk to The Corporation

    3 weeks ago

    Swansea, United Kingdom Gower College Swansea Full time

    **About us**: Gower College Swansea is one of the largest colleges in Wales with a strong reputation for high quality teaching and learning. We have six campuses across the city with over 4,500 full time learners and 10,000 part time learners. We currently have a turnover of over £50 million making us a major employer in the region with approximately 1,000...

  • Executive Support

    5 days ago

    Swansea, United Kingdom Independent Monitoring Authority Full time

    **Details**: **Reference number**: - 348561**Salary**: - £27,223 - £28,613- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer- IMA EO**Contract type**: - Fixed term**Length of employment**: - For a period of up to 12 months**Type of role**: - Secretarial - Other**Working pattern**: - Flexible...

  • Security Officer

    2 months ago

    Swansea, United Kingdom Corpor@te Facilities Services Full time

    Corporate Facilities Services are a national provider of cleaning, security and support services. We currently have a position for a front of house security officer working within a corporate office building within Swansea City Centre. We have available a 4 on 4 off shift pattern which will be a minimum of 36 hours per week plus overtime available. Shift...

  • Corporate Finance Partner Designate

    2 months ago

    Swansea, United Kingdom Public Practice Recruitment Ltd Full time

    **Corporate Finance Partner Designate Job Vacancy** Are you the standout Corporate Finance Partner Designate we’re looking for? We want to hear from you if you would you love a market beating salary, hybrid working options, and the opportunity to lead a thriving corporate finance function. - Are you a natural leader able to provide constructive...

  • Corporate Finance Partner Designate

    4 weeks ago

    Swansea, United Kingdom Public Practice Recruitment Ltd Full time

    **Corporate Finance Partner Designate Job Vacancy** Are you the standout Corporate Finance Partner Designate we’re looking for? We want to hear from you if you would you love a market beating salary, hybrid working options, and the opportunity to lead a thriving corporate finance function. - Are you a natural leader able to provide constructive...

  • Security Officer

    2 weeks ago

    Swansea, United Kingdom Premier Support Services Full time

    **We are looking to recruit 1 x Security Officer, required for 12 Hour shifts day and night.** **Pay Rate: £13.50 Per hour** **CCTV Licence preferred.** **Starts date: 12th august.** We are seeking a professional security officer with a Valid SIA License to work at one of our clients premises, you will be a lone worker so experience in a similar role is...

  • Security Officer

    2 weeks ago

    Swansea, City and County of Swansea, United Kingdom Corpor@te Facilities Services Full time

    Corporate Facilities Services are a national provider of cleaning, security and support services.We currently have a position for a front of house security officer working within a corporate office building within Swansea City Centre.We have available a 4 on 4 off shift pattern which will be a minimum of 36 hours per week plus overtime available.Shift times...

  • Retail Security Officer

    2 weeks ago

    Swansea, United Kingdom BardWood Support Services Remote Work Freelance Full time

    About the role Title – Retail Security Officer Pay Rate – £12.00 Location – Swansea Shift Timings – 25 hours per week You will be working in a well-known retail store, which holds various stock. Officers are responsible for providing safety and security to both staff and visitors alike. What will you get in return? Please note all our roles...

  • Corporate Commercial Paralegal

    2 weeks ago

    Swansea, United Kingdom TSR Legal Recruitment Full time

    Corporate Commercial Paralegal - Swansea TSR Legal have a brand-new opportunity to join a Legal 500 firm in Swansea. The firm are seeking a diligent Corporate Commercial Paralegal to manage an established caseload. This role promises a challenging yet rewarding environment, where your expertise will be pivotal in delivering exceptional legal support.Role:As...

  • Administrative Officer

    3 weeks ago

    Swansea, United Kingdom Swansea Council Full time

    £24,294-£25,119 per year (0.5FTE pro rata). An opportunity has arisen for an Administrative Officer to support the work of the Welsh Translation Unit. This is a permanent part-time post, 18.5 hours per week. **Post title**: Administrative Officer **Post number**: CS.73282 **Salary**: £24,294-£25,119 per year pro rata **Directorate/department**:...

  • Project Support Officer

    3 weeks ago

    Swansea, United Kingdom ERS Administration Services Full time

    Overview: **Do you have experience of Project Management and IT Delivery?** Our Project Support Officer will assist in tracking and reporting of all IT-led project delivery while working to facilitate the success of the delivery. This is an internal facing role which requires key collaboration with the Project Support Office Manager and wider IT Teams. The...

  • Project Support Officer

    3 weeks ago

    Swansea, United Kingdom IQUW Group Full time

    Overview**:Do you have experience of Project Management and IT Delivery?** Our Project Support Officer will assist in tracking and reporting of all IT-led project delivery while working to facilitate the success of the delivery. This is an internal facing role which requires key collaboration with the Project Support Office Manager and wider IT Teams. The...

  • IT Project Support Officer

    3 weeks ago

    Swansea, United Kingdom Devonshire Hayes Recruitment Specialists Limited Full time

    Devonshire Hayes has partnered with a fantastic company to help them secure a talented IT Project Support Officer to join their team. You will be tasked, - Ensure internal IT Stakeholders are kept informed throughout the lifecycle of all IT projects - Ensure all projects are supported by the relevant PMO tools with the correct goverance - Provide regular...

  • Health & Safety Training Officer

    2 months ago

    Swansea, United Kingdom Swansea Council Full time

    £29,777 - £33,024 per year. The Corporate Health, Safety, Emergency Management & Wellbeing Service has a vacancy for a Full time (37hours) Permanent Health & Safety Training Officer, within a diverse vibrant service, which is looking to recruit a dynamic trainer keen to take the opportunity to develop with the service. **Post title**:Health & Safety...

  • Health & Safety Training Officer

    2 weeks ago

    Swansea, United Kingdom Swansea Council Full time

    £29,777 - £33,024 per year. The Corporate Health, Safety, Emergency Management & Wellbeing Service has a vacancy for a Full time (37hours) Permanent Health & Safety Training Officer, within a diverse vibrant service, which is looking to recruit a dynamic trainer keen to take the opportunity to develop with the service. **Post title**:Health & Safety...

  • Business Support Officer

    3 weeks ago

    Swansea, United Kingdom Swansea Council Full time

    £ 23,500 - £23,893 per year The opportunity has arisen for us to advertise for a Business Support Officer within our Payments area in Child & Family Services. **Post title**: Business Support Officer **Post number**: SS.66311-V3 **Salary**: £ 23,500 - £23,893 per year **Directorate/department**: Social Services **Further information**: This exciting...

  • Retail Security Officer

    1 month ago

    Swansea, United Kingdom Bardwood Support Services Limited Full time

    About the roleTitle – Retail Security OfficerPay Rate – £12.00Location – SwanseaShift Timings –  35 hours per weekYou will be working in a well-known retail store, which holds various stock. Officers are responsible for providing safety and security to both staff and visitors alike.What will you get in return?Please note all our roles require...

  • Retail Security Officer

    1 month ago

    Swansea, United Kingdom Bardwood Support Services Limited Full time

    About the roleTitle – Retail Security OfficerPay Rate – £12.00Location – SwanseaShift Timings – 25 hours per weekYou will be working in a well-known retail store, which holds various stock. Officers are responsible for providing safety and security to both staff and visitors alike.What will you get in return?Please note all our roles require...