Administrator (Part-time)

3 weeks ago


Aylesford, United Kingdom Pulse Water Limited Full time

_**Who we are**_**:Pulse Water Limited is a young, dynamic and fast-growing organisation in the UK which prides itself on its professionalism and customer ethos. Specialising in the identification, testing and monitoring of Water Hygiene services and focusing on working with organisations to reduce carbon footprint and water consumption.
- **What we are offering**:_ We are excited to have a new opportunity within our office team to ensure that we are able to deliver a quality service to our clients, whilst ensuring water hygiene compliance.

We are looking for an administrator to support our rapidly expanding business and who can liaise effectively and efficiently with our clients, suppliers and engineers. The role will provide much needed support at an exciting time of business growth. We have just taken on a new client contract and are looking for this administrator to manage this account and portfolio of sites.

The role will be around 20-25 hours a week, split over 4 or 5 days on site (we will discuss this at interview), based in Aylesford office with free on-site parking. There will also be the opportunity for some working from home..
- **What the job involves**:_
- Organising and scheduling jobs into engineers’ diaries, checking completed reports and sending reports to clients.
- Utilising our CRM system to raise quotes, track all jobs, check progress, flag non-conformances and ensure clients are invoiced in a timely manner.
- Learning clients' management systems to manage the status of jobs, issue to engineers and upload reports.
- Liaise with our engineers regarding their job visits and checking to ensure reports have been completed comprehensively and accurately.
- Support the Office Manager and Managing Director by providing relevant information for reports and updates.
- Work closely with accounts by creating contracts and raising invoices on our CRM system.
- Support in the day-to-day office management, including booking of hotels for engineers or making any logístical arrangements (such as parking) in advance.
- Provide any additional ad hoc administrative support to the Managing Director and Office Manager.
- **Skills and attributes we are looking for**:_
- Effective administrative skills, input of information, client liaison and excellent attention to detail.
- Working well in a team, a passion to support those around you to get tasks completed, but with the ability to demonstrate initiative and work alone.
- Great customer service skills; being friendly, polite and helpful and having a positive ‘can-do’ attitude.
- Fantastic communication skills, both verbal and written
- Excellent inter-personal skills, ability to get on with people and willingness to help to contribute to a smooth running of the office.
- Strong computer skills. Knowledge of Microsoft packages, including Excel, and the confidence to learn new software is essential.
- Somebody with a strong work ethic, who can operate in a methodical and logical manner to manage their workload and ensure tasks aren’t missed.
- **How to apply**:_

Please submit both your CV and a covering letter (no more than 1 page) to outline your suitability for the role. Additionally, please answer the pre-screen questions / tests. Applicants who do not provide a CV, covering letter and complete the pre-screen tests will not be considered for interview.
- **Key Information**:_

**Job Type**: Part-time
Part-time hours: 20-25 per week (full time hours are 37.5 hours).

**Salary**: £21,000 - £23,500 per year (pro-rata)

Holiday: We offer 20 days holiday, plus bank holidays. In addition, there are usually 3 days off at Christmas, that are at the discretion of the Managing Director. All holiday would be pro rata.

**Benefits**:

- Casual dress
- Flexible, part time working hours
- Free, on-site parking

Schedule: Monday to Friday (days and hours can be negotiated though ideally across a minimum of 4 days)

Work Location: Larkfield Trading Estate.

Application Deadline: Monday 31st July 23:59.

Anticipated interview dates: Wednesday 2nd August, Thursday 3rd August and possibly Monday 7th August.

**Job Type**: Part-time
Part-time hours: 20-25 per week

**Salary**: £21,000.00-£23,500.00 per year

**Benefits**:

- Free parking
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aylesford: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 31/07/2023
Expected start date: 05/09/2023


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