Office Manager

2 weeks ago

London, United Kingdom Office Angels Full time

**JOB TITLE**:Office Manager

**COMPANY**: Zero-carbon, non-polluting power solutions

**CONTRACT**:Permanent

**HOURS**:9.00am - 17.30pm

**START**: ASAP

**LOCATION**:Charing Cross / Embankment

**CULTURE**:Lively and forward thinking environment, surrounded by sociable, outgoing individuals

**DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO**:

- Review meeting room bookings daily for external meetings and check in with meeting organisers and EA's to see what is required re drinks/refreshments etc. e.g. Board meetings
- Answer all inbound 8x8 calls and pass on any messages
- Meeting room management including cleaning, booking and setting up projectors etc
- Provide any admin service on request to the business, ie opening and sending post, sending reminders, office budget, stock and stationary
- H&S matters such as ISO compliant, conducting and logging H&S checks, arranging regular servicing of equipment and first aid boxes replenished
- Organise training for Fire Marshalls, First Aiders and Mental First Aiders
- Manage all office contractors, and arrange all office repairs
- Build and maintain relationship with the building manager to report any maintenance issues
- HR administration, including on boarding and off boarding, right to work checks for new joiners, and equipment management
- Procurement for the business such as all equipment for staff, office supplies, travel and flights on request, as well as booking hotels and car hires
- Assist with organising events for the team such as Christmas, Away Days and any other events
- IT upkeep ie mobile phone contracts, setting up new employee IT accounts/laptops and assist with changes
- Admin support to the EA's such as meeting rooms, diary management, booking holidays, expenses and other ad hoc duties

**SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED**:

- High levels of personal ownership for areas of responsibility
- High levels of professionalism
- Pride in keeping high office standards
- Proactive and able to take a lead role
- Well-developed and confident communication skills
- Able to build rapport and build relationships
- Team player
- Highly organised and able to plan and manage a high workload
- High level of attention to detail
- Able to prioritise and stay calm under pressure
- Able to juggle a high number of tasks
- Flexibility of approach and willingness to support others in the business as needed.
- Willing to go the extra mile

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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