Office Manager.

Found in: Talent UK C2 - 1 week ago

London, United Kingdom WatchHouse - Support Office Full time

Office Manager, WatchHouse.



 



 



The
Office Manager role WatchHouse will provide critical, administrative support to the Support Office of WatchHouse and the CEO during an exciting period of growth.



Working
on closely with the office team, the senior leadership team and on a one-to-one basis with the CEO, the Office Manager will ensure that
meetings and calendars are well managed and the office space is kept well maintained throughout the week. 

To
be successful in this role, you must be well organised, have great time
management skills and be able to act without guidance. You will contribute to
the efficiency of our business by providing personalised and timely support to
our senior team and CEO and and ensuring the smooth running of the day to day office
environment.




Directly reports into (Line Manager): Roland Horne, CEO



 



Key Responsibilities:



 ●     Management of Meeting Room calendar and prioritise use depending on business needs.

●      Deal with correspondence - letters, emails, phone calls.

●      Supporting the logistics with large events or meetings; such as our annual staff party or stakeholder meetings.

●      Serve
as a liaison between CEO, wider team and external contacts.

●     Calendar
management and communication.

●      Provide administrative support to the CEO, managing professional and personal scheduling



●      Inbox
monitoring – action/respond/file as appropriate.



●      Document
preparation – agendas, minutes, meeting notes.



●      Travel
and accommodation arrangements.



●      Process
expense claims.



●      Answering
office phone and directing calls or messages to relevant person.



●      Coordinating
schedules, meetings and appointments.



●      Greeting
visitors and clients in Support Office.



●      Organisation, management and maintenance of the Support Office.



●      Responsible
for office stationery, kitchen supply inventory and other sundries.



●      Manage
weekly staff food orders for Support Office team.



●      Coordination
of board meetings, agendas and minutes.



●      Office
key distribution.



●     
Assist with inducting new Support
Office staff into Office environment and systems.



 



The role in more detail :



The ideal
candidate will be a proactive problem solver with exceptional communication
skills and meticulous attention for details. This person should have experience
working in an office environment, performing administrative duties, and
providing support to managers. Given the dynamic nature of the executive
landscape, we rely on executive assistants to be flexible and consistent while
maintaining the confidentiality of high-level systems and operations.



 



The Office Manager will be able to manage our office environment effectively, including
supply of stationary and office supplies, office compliance, creation of office
policies as necessary and ongoing coordination and liaison with office
contractors and cleaners.

Due to the nature of this role, we will require someone who is capable to work primarily in the office space (Tower Bridge location)



 



Key to this role :



●     
Previous
experience as an Executive Assistant, Personal Assistant or in a similar
administrative role reporting to upper mangement.



●     
Proficient
at using the full Microsoft Office suite and SharePoint.



●     
Proficient
in setting up and using tech systems such as Monday.com, Loom, Zoom, Marketman.



●      Organisation
and time management skills, ability to prioritise.



●      Strong
communication and interpersonal skills.



●      Discrete
and professional.



●      Positive
and always happy to help and support.



●     
The
ability to multitask and prioritise a workload in a fast paced environment.



●     
The
ability to work under pressure and reach deadlines.



●     
Problem-solving
and decision-making skills.



●     
Must
have confidence in communicating and presenting to leaders, investors, board
members and executives.



●     
The
ability to build relationships at all levels across the business and with
external contacts.



Working at WatchHouse.



 



WatchHouse was born from a passion to do better. Diligence and attention
to detail are paramount to what we do, we focus on the detail. We strive for
perfection. We really care.



 



We are a people first business, curious and interested in those around
us. We treat everyone with respect. We pride ourselves on creating an environment where diversity is
celebrated, equality is insisted and inclusion expected.



 



A company where we believe in having
the right person in the role; personality and individuality at the top of the
list of what we are looking for in applications and throughout our hiring
process.



 



We also know that everyone is different, and we value and respect
diversity, standing up for equality and standing against any form of
discrimination.



                                                                                         



Decisions about and the treatment of people at work should be based on
the individual’s abilities, skills, performance and behaviour- these should be
assessed against the WatchHouse job description requirements for each
individual role.



 



We are always patient and considerate towards others. Encouraging,
approachable and communicating brilliantly. We strive to be the best we can be,
by giving and receiving regular and honest feedback in a professional manner.



 



We plan ahead, prioritise and are mindful and respect the time of others.
We complete every task to the best of our ability. Always happy to ask for
help, work in cohesion with other people/departments and share successes.



 



We work to make WatchHouse an environment of trust and comradery, where
others are inspired to play their part in working effectively together.
Building strong relationships with others and demonstrating positive energy. We
recognise and value the contribution of others across the business, working
together to deliver the Modern Coffee experience to each and every person
touched by our business.



                                                     



Our four core values - passion, can
do, diligence and empathy - are what makes WatchHouse who we are. Our decisions
are made based on these principles. To grow and succeed at WatchHouse, it is
imperative that these values also resonate strongly with you, and can drive
your ambition in the same way they do ours.



 

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