Clerical Officer/clinic Preparation Clerk

2 months ago


Manchester, United Kingdom The Christie NHS Foundation Trust Full time

We are looking for an enthusiastic person to join our team of clerical officers. The work involves clinic preparation to support the clinical teams using our in house systems. General clerical duties such as scanning, filing, and postal duties.

A lot of your own initiative is required for this role and good timekeeping is essential.

This is a busy role so you must have the ability to prioritise workload to effectively complete tasks and communicate with staff at all levels.

We offer flexible working hours and training to assist personal development and full training will be provided. There is also an extensive range of staff benefits.

This is a 30hr fixed term vacancy for 6/12 (potential to be made permanent)
- Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Medway), including routine use of the case note tracking system.
- Clinic preparation
- File all relevant paperwork into patient paper case notes and / or electronic case notes as appropriate.
- To work on one’s own initiative as well as part of a team.
- To gain a good knowledge of Health Records systems and Careflow.
- To have the ability to communicate with all medical staff, research nurses medical secretaries and other hospital departments.
- To be aware of the working practices in the various departments throughout the Trust.
- To offer cover during periods of annual leave and sickness for other Clerical Officers whilst maintaining their own role.
- Work with managers and administrative staff to review working practices, identify new improved ways of working, find solutions to problems and improve quality and range of services.
- To gain a good understanding of the different specialties.
- Undertake general clerical tasks as delegated by the Clinical PA's and Clinical Administrators, to contribute to the smooth running of the team.

The Christie NHS Foundation Trust is one of the largest cancer treatment centres in Europe, and an international leader in cancer research and development.

You will be working in a supportive and engaged team environment, with a management team who will enable you to broaden your experience and develop a wide range of skills.
All flexible working arrangements will be considered, and applicants are invited to make informal contact should they wish to discuss the role and its remit further.

DUTIES AND RESPONSIBILITIES
- Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Medway), including routine use of the case note tracking system.
- Clinic preparation
- File all relevant paperwork into patient paper case notes and / or electronic case notes as appropriate.
- To work on one’s own initiative as well as part of a team.
- To gain a good knowledge of Health Records systems and Medway.
- To have the ability to communicate with all medical staff, research nurses medical secretaries and other hospital departments.
- To be aware of the working practices in the various departments throughout the Trust.
- To offer cover during periods of annual leave and sickness for other Clerical Officers whilst maintaining their own role.
- Work with managers and administrative staff to review working practices, identify new improved ways of working, find solutions to problems and improve quality and range of services.
- To gain a good understanding of the different specialties.
- Undertake general clerical tasks as delegated by the Clinical PA's and Clinical Administrators, to contribute to the smooth running of the team.
- Follow risk management procedures at all times including the identification, assessment and management of risk within the division.
- To abide by all Trust policies and Procedures.
- To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning
- Any other duties as and when required.



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