People Services Administrator
5 months ago
**About Matalan**:
From humble beginnings to disruptive innovations in the retail industry, find out about how Matalan is ever-evolving here.
We know as a team, we are stronger together - we champion equality for all and make lasting connections that go beyond work. We thrive off our inclusive culture, encouraging our colleagues to bring their true selves to work and contributing to collective creativity, open-mindedness and growth.
**About the role**:
We are looking for a People Services Administrator to join the team on a part-time basis working 2 days a week.
As a People Services Administrator you will support the People Services Team to provide a proactive, professional and comprehensive HR service to our Distribution Centres, Retail Stores and People Business Partners, ensuring that all HR administration is completed in a consistent, structured and accurate manner.
- Responsible for all new starter documentation and administration of all permanent recruitment across the Distribution Centres and Retail Stores including inductions, payroll paperwork and creating new starter personnel files.
- Responsible for monitoring probationary periods, producing letters to confirm extensions and reviews when required.
- Responsible for all filing within the departments, ensuring personnel files for all employees are maintained and kept up to date
- Monitor Disclosure Scotland certificates for new starters with the Distribution Centres to ensure submission within deadline, identifying any content of a concerning nature and raising this with the appropriate HR colleagues.
- Responsible for monitoring and maintaining employment references, ensuring that they are held for all employees and responding to requests for references for ex-employees and financial companies.
- Responsible for the tracking, monitoring & validating paperwork relating to the furlough process
- Provide administrative support on an ad hoc basis to produce employee information, standard letters, memos, payroll paperwork and internal and external mail.
- Responsible for monitoring AWOL absent colleges, producing letters and associated administration
- Provide ‘Reports’ when required to support the HR Function.
- Responsible for the tracking, monitoring, collating & validating paperwork relating to various HR activities such as leavers, and Subject Access Requests.
**About You**:
- Solid administrative experience
- Good verbal communication skills, both vertically and horizontally
- Experienced in Microsoft Word and Excel
- Strong interpersonal and written communication skills
- Previous experience in an HR environment is desirable
**Benefits**:
In addition to competitive salaries, we also offer the below core benefits:
- 20% staff discount, which increases with length of service
- Thrive Recognition Scheme
- Wellbeing support provided by the Retail Trust
- Life Assurance
- Retail Rewards platform offering discounts for other retailers
- Pension Scheme
- Access to a wide range of career development
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