Accounts/office Administrator
6 days ago
**_The company_**
A unique and exciting charity based in the heart of Bristol, working to help children and young adults fulfil their potential.
**_The role_**
Our client is looking for an Administration Officer to support its CEO with day-to-day operations. Responsibilities will include:
- Inputting purchase ledger invoices onto Sage to ensure timely and accurate payment to suppliers
- Ensuring all BACS payment runs, cheques, CHAPS, foreign payments, and remittance advices are processes and completed accurately
- Managing supplier accounts, including aged creditors, debit balances, unmatched items, duplicate payments, and statement reconciliation
- Dealing with supplier queries
- Assisting withy expense claim processes and purchasing card administration
- Assisting with month end activities
- Providing information to support internal and external audits
- Processing bank feed on SAGE and reconciling bank accounts on a weekly basis
- Ensuring all bank mandates and banking administration is kept up to date
- Creating and issuing sales ledger invoices
- Supporting the CEO with cashflow forecasting
- Assisting external accountants with the review of control accounts and intercompany transaction
- Answering queries
- Supporting the charity with procurement activities by undertaking souring and tendering activities
- Working with third party training providers to ensure training and accreditation expiry dates are managed
- Administration surrounding on site first aid representation, fire marshal, assisting with fire alarm testing and maintenance
- Ensuring compliance with all charity policies e.g., Equality & Diversity, Health & Safety
- Arranging staff and client meetings
- Managing diaries
- Organising travel arrangements
- Liaising with Business Development and Marketing regarding arrangements for events and producing marketing materials
- Ensuring the client database is accurate and up to date
**_The person_**
- Previous accounts administration experience would be advantageous but is not essential
- Previous office-based administration experience
- Competent and accurate data entry skills
- Strong IT skills
- Good written and verbal communication skills
- Previous customer service experience and ability to interact with a wide variety of people
- Ability to prioritise and organise workload
- Welcoming personality
- Honest and trustworthy
- Good attention to detail
- Self-motivated and a good team player
- Flexible and adaptable attitude
**_Salary _**
Circa £25,000 plus 25 days holiday and pension
**_Hours of work_**
37 1/2 per week, 100% office based some flexibility required
**_Location _**
Central Bristol
**Job Types**: Full-time, Permanent
**Salary**: £23,000.00-£25,000.00 per year
Schedule:
- Monday to Friday
Reference ID: SM53279
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