Operations Officer

3 months ago

Edinburgh, United Kingdom Parity Professionals Full time

I have an opportunity for an **Operations Officer** to join my client, a public sector organisation who are tasked with running a public inquiry. This role is a contract basis.

The Offices and Public Hearings Venue are based in central Edinburgh.

The role is office-based, with two working patterns to be covered, 1) 0800-1600 hours and 2) 1000-1800 hours each day (including a break).

***

**Responsibilities include but are not limited to**:
***
- Ensuring the Hearings Suite, and all associated equipment, is ready for use at all times, is maintained to a high standard and that the area is free from clutter and obstructions;
- Manage web-based meetings using WebEx and troubleshoot basic technical issues
- Operate the Hearing Room's audio-visual and document display systems in the public hearings and troubleshoot basic technical issues
- Maintain a log of issues which occur during the delivery of Hearings and feed back to the Operations Manager
- Assist in reviewing and, where applicable, creating and implementing standard operating procedures (SOPs) to ensure there are defined measures of control in line with ongoing business needs
- Be responsible for Health & Safety activities and work with the building management team/landlord to ensure compliance with H&S regulations
- Update and deliver H&S inductions and annual training
- Undertake general administrative duties, such as, but not limited to, maintaining the shared mailbox and completing checklists

**I would love to hear from you if you have experience in**:

- Excellent customer services skills with a proven background in facilities management or front of house services
- IOSH Qualification or relevant professional experience
- Experience working with internal and external stakeholders at all levels including senior management
- Excellent administrative skills
- Experience carrying out Health & Safety audits/inspections
- A strong knowledge towards fire safety legislation and best practice requirements
- Proven experience of working under pressure and to tight timelines
- Proven ability to prioritise own workload

**Parity - Better Decisions: Better People**

**Parity Group plc acts in the capacity of an Employment Agency when providing contract recruitment services.**

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