Office Administration Assistant

3 weeks ago


Fareham, United Kingdom Bryburn Ltd Full time

**Job Title**

**Administration Assistant**

**Reporting to**

Office Manager

**Hours Per Week**

40 hours over 5 days

**Location**

Currently Fareham, but looking to relocate to Havant/Portsmouth area

**Job Purpose**:
Reporting to the Office Manager the Operational Support Assistant will primarily be responsible the day-to-day duties assisting with administration functions. Provide administration support to the Directors, Office Manager and Site Managers.

**Office Administration - Bryburn Ltd**
- Co-ordinate with other Comserv departments to ensure other trades have access to the void and working foreman is aware.
- Cost control on project for all materials only, to provide weekly reports and updates to line manager.
- Ensuring RAMS are signed and dated and filed correctly across all projects. Completing checks that all relevant paperwork is scanned and filed at the end of each project.
- Ordering materials and plant including checking prices, getting quotes, sourcing difficult items.
- Keeping log of all plant and equipment that has been hired and ensuring contact with relevant site supervisors whether it is still required and off hire if requested.
- Ensure sign off received for completion of jobs, this is then passed to Accounts to raise invoice.
- Costs for all materials to updated weekly.
- Filing & archiving electronically, ensuring the project folders in are updated.
- Assist with any other administration duties, as required and sickness and holiday cover.

**Accounts**
- Raising of purchase orders, capturing all relevant information, and chasing up costs and delivery notes.

**Procedures**
- Assist with after-care for all clients in line with Quality Procedures.

**Skills & Attributes**:

- Attention to detail
- Organisation skills
- Computer and typing skills
- Data Entry
- Good Verbal and written communication with Clients, Subcontractors and Employees
- Capable of working with mínimal supervision
- Honesty
- Record-keeping skills
- Follows instructions well
- Competent with Microsoft Office and relevant programmes
- Multi-tasking abilities
- Ability to work to deadlines

**Personal Responsibilities**:

- Ensure all personal and relevant departmental deadlines are met
- Always Promote a professional image of the Company
- Maintain and comply with Company Health & Safety standards thereby minimising risk to self and others
- Responsible for upholding the Company’s Equal Opportunities policy in respect of own personal conduct

**Additional Comments**:

- The ability to focus and prioritise within a busy environment in order to meet deadlines
- Flexible approach in order to meet operational requirements
- Due to the confidential nature of the information dealt with. The role holder must be able to be discreet and to handle matters sensitively, with concerns escalated appropriately.

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£23,000.00 per year

**Benefits**:

- Free parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Fareham: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Application deadline: 11/04/2024
Reference ID: Administration Assistant


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