Executive Assistant

7 days ago

Stirling, United Kingdom University of Stirling Full time

**Post Details**
Full time
Open ended

Interviews are expected to take place in person on Wednesday 13 March 2024.

There is an expectation that work will be undertaken in the UK.

For the purposes of sponsorship, this is a role under SOC code 4215.

**The Post**
We are seeking a skilled, highly organised, and dynamic individual for the role of Executive Assistant to the Executive Director of HR & Organisation Development. This position is instrumental in providing high-level administrative support to the Executive Director, facilitating communication, managing budgets, and contributing to the efficient and smooth operation of the directorate.

**Description of Duties**
- Manage the Executive Director’s calendar, schedule appointments and co-ordinate meetings
- Manage travel arrangements, itineraries, and related expense reporting
- Draft, proofread and edit documents, reports and correspondence as required
- Co-ordinate all papers required for committee/other meetings including organising and preparing agendas, gathering papers, preparing minutes, and tracking the progress of actions across the directorate
- Lead and manage directorate support staff
- Lead, manage (and oversee) directorate operational activity including that associated with health and safety, business continuity and space management
- Develop, implement, and seek ways to continuously improve office administrative systems and procedures, to ensure the efficient running of the HR & OD Directorate and optimisation of space
- Manage and reconcile directorate budgets (including processing purchase orders and invoices) and associated spend to ensure quarter end and budget planning is accurate
- Co-ordination and oversight of papers required for committee/other meetings including organising and preparing agendas, gathering papers, preparing minutes, and tracking the delivery of actions across the directorate
- Assist in the planning and delivery of directorate projects, ensuring deadlines are met and objectives are achieved
- Gather information on specific topics, preparing summaries and reports to assist the Executive Director in decision making
- Develop and maintain excellent, professional working relationships and work collaboratively with a range of stakeholders within and out with the University, acting as a role model for the HR&OD directorate
- Represent the Executive Director of HR & OD and other senior members of the directorate as appropriate
- Contribute to, and participate in, sector and other external bodies and networks
- Undertake any other duties as required in line with the role requirements

**Essential Criteria**
- Educated to degree level or equivalent
- Excellent digital skills including those related to Microsoft SharePoint, word, excel, PowerPoint
- Substantial experience as an Executive Assistant/PA working directly to an executive level position within a large and complex organisation
- Excellent organisational skills, with the ability to work pro-actively, calmly, and accurately to prioritise and manage high volumes of activity at the same time
- Strong written and verbal communication skills, with experience of drafting and developing communications that can often be complex, time sensitive and have related compliance or legal contexts
- A team player with a flexible approach and ability to both influence and enable others to adapt to change
- Excellent attention to detail, including proof reading skills
- Ability to deal with highly confidential and sensitive information with discretion and diplomacy, always maintaining confidentiality
- Experience of providing committee support, drafting agendas, and writing minutes to tight deadlines
- Experience of office management e.g. supplier management, budget management, event management and coordination
- Experience of managing systems for tracking workflow and follow up actions
- Flexible approach, self-motivation, resilience, and ability to work calmly under pressure

**Desirable Criteria**
- Knowledge of the higher education sector and current issues and challenges facing universities
- Knowledge of HR practices

**Behaviours and Competencies**
The role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the AUA Competency Framework.
- **Managing self and personal skills**
Being aware of your own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
- **Delivering excellent service**
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
- **Finding solutions**
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
- **Embracing change**
Being open to and engaging with new ideas and ways of working. Adjusting to unfamil

  • Executive Assistant

    3 weeks ago

    Stirling, United Kingdom City Room Rentals Full time

    Job Opportunity at City Room Rentals - Executive Assistant Are you ready to join a dynamic and innovative team? City Room Rentals, a niche Booking Management and Advertising Company, is seeking a talented Executive Assistant to be an integral part of our growing organization. About City Room Rentals: City Room Rentals operates at the forefront of the...

  • Executive Assistant

    2 weeks ago

    Stirling, United Kingdom City Room Rentals Full time

    Job Opportunity at City Room Rentals - Executive Assistant Are you ready to join a dynamic and innovative team? City Room Rentals, a niche Booking Management and Advertising Company, is seeking a talented Executive Assistant to be an integral part of our growing organization. About City Room Rentals: City Room Rentals operates at the forefront of the...

  • Executive Assistant

    2 weeks ago

    Stirling, Stirling, United Kingdom University of Stirling Full time

    Post DetailsFull timeOpen endedInterviews are expected to take place in person on Wednesday 13 March 2024.There is an expectation that work will be undertaken in the UK.For the purposes of sponsorship, this is a role under SOC code 4215.The PostWe are seeking a skilled, highly organised, and dynamic individual for the role of Executive Assistant to the...

  • Executive Personal Assistant

    2 weeks ago

    Stirling, Stirling, United Kingdom Grahams Family Dairy Ltd Full time

    Grahams the Family Dairy is currently seeking to recruit an experienced Executive Personal Assistant to support our Managing Director and Board members on a temporary basis. As an Executive PA you will be supporting our Directors in all aspects of their daily needs. From calendar management, project coordination, expense reports, to booking travel.Working...

  • Assistant Golf Travel Administrator

    3 weeks ago

    Stirling, United Kingdom Executive Golf & Leisure Full time

    **JOB DESCRIPTION**: Executive Golf & Leisure is a leading Golf Tour Operator within the Luxury Golf and Travel industry. We are looking for a highly motivated Assistant Golf Travel Administrator to add to our successful, busy team. The key role is to be responsible for all the booking elements of our customer tours with our main suppliers. This role will...

  • Executive Assistant to Coo/cfo

    2 months ago

    Stirling, United Kingdom Qera Marketing LLC Full time

    Job Summary: **Duties**: - Manage the COO/CFO's calendar, schedule appointments, and coordinate meetings - Prepare and edit correspondence, reports, and presentations - Conduct research and gather information for various projects - Assist with financial data entry and record keeping using QuickBooks - Answer phone calls and direct inquiries to the...

  • Executive Assistant to Coo/cfo

    4 weeks ago

    Stirling, United Kingdom Qera Marketing LLC Full time

    Job Summary: **Duties**: - Manage the COO/CFO's calendar, schedule appointments, and coordinate meetings - Prepare and edit correspondence, reports, and presentations - Conduct research and gather information for various projects - Assist with financial data entry and record keeping using QuickBooks - Answer phone calls and direct inquiries to the...

  • Marketing Executive

    3 months ago

    Stirling, United Kingdom STEM Recruitment Solutions Full time

    **Marketing Executive** STEM Recruitment Solutions is working on behalf of our client in Stirling who are seeking a Marketing Executive to join thier team. This position will be responsible for the development and execution of marketing campaigns, including but not limited to: brand awareness, product launches, and customer service. This position will...

  • Marketing Executive

    2 weeks ago

    Stirling, United Kingdom STEM Recruitment Solutions Full time

    **Marketing Executive** STEM Recruitment Solutions is working on behalf of our client in Stirling who are seeking a Marketing Executive to join thier team. This position will be responsible for the development and execution of marketing campaigns, including but not limited to: brand awareness, product launches, and customer service. This position will...

  • Marketing Executive

    3 weeks ago

    Stirling, United Kingdom STEM Recruitment Solutions Full time

    **Marketing Executive** STEM Recruitment Solutions is working on behalf of our client in Stirling who are seeking a Marketing Executive to join thier team. This position will be responsible for the development and execution of marketing campaigns, including but not limited to: brand awareness, product launches, and customer service. This position will...

  • Events Executive

    3 weeks ago

    Stirling, United Kingdom University of Stirling Full time

    **Post Details** Full time Open ended Interviews are expected to take place on Wednesday 28 February 2024. **The Post** The main purpose of this role is to assist with the planning, delivery, coordination, and promotion of the University’s annual programme of flagship events and the Be Connected event programme. The role holder will also have...

  • Events Executive

    3 weeks ago

    Stirling, United Kingdom University of Stirling Full time

    **Post Details** Full time Open ended Interviews are expected to take place on Thursday 15 February 2024. **The Post** The main purpose of this role is to assist with the planning, delivery, coordination, and promotion of the University’s annual programme of flagship events and the Be Connected event programme. The role holder will also have...

  • Sales Executive

    1 month ago

    Stirling, United Kingdom Park's Motor Group Full time

    Sales Executive Wanted Location: Stirling Franchise: Douglas Park BMW Salary: £20k Basic with OTE £40k+ Uncapped Earning Potential Hours: 5-Day Working Week We have an exciting opening for individuals to begin or further their career in the motor trade as a Douglas Park Sales Executive. As a Park’s Sales Executive, you will work a...

  • Sales Executive

    4 weeks ago

    Stirling, United Kingdom Park's Motor Group Full time

    Sales Executive Wanted Location: Stirling Franchise: Douglas Park BMW Salary: £20k Basic with OTE £40k+ Uncapped Earning Potential Hours: 5-Day Working Week We have an exciting opening for individuals to begin or further their career in the motor trade as a Douglas Park Sales Executive. As a Park’s Sales Executive, you will work a...

  • Car Sales Executive

    2 weeks ago

    Stirling, Stirling, United Kingdom West End Garages (Skoda) Full time

    Car Sales Executive, New & Used ŠKODA & SEAT | Stirling | Full Time| Realistic OTE over £50,000 (uncapped) plus company car and great benefitsWest End Garage is an independent and privately-owned business working with ŠKODA since 1987. Today we are one of the UK's leading dealerships for ŠKODA with sites located in Stirling, Edinburgh and Dunfermline.Due...

  • Executive Officer

    3 weeks ago

    Stirling, United Kingdom Scottish Swimming Full time

    Executive Officer - Aquatics **Would you like to join a dynamic team** **with one of Scotland’s leading sports?** **Salary £23,000 plus 6% pension (Full-time)** Scottish Swimming have an opportunity for an Executive Officer to provide administrative support to the Aquatics team. Based at University of Stirling campus, Scottish Swimming is one of the...

  • Personal Assistant

    3 months ago

    Stirling, United Kingdom NHS Scotland Full time

    An exciting opportunity has arisen for a Personal Assistant to support the HR Director. We are seeking to appoint a highly experienced and skilled personal assistant who has an eye for detail and the ability to meet strict deadlines The post holder will require to provide a high level of confidential administrative and secretarial support to the HR...

  • Marketing Executive

    3 weeks ago

    Stirling, United Kingdom CW Recruitment Specialists Full time

    You can now find their medical devices in thousands of clinics and hospitals across the UK, US, Canada, and Australia. We are just at the beginning of an exciting new chapter, and you will be joining the team at a key phase in their growth, underpinned by 3 primary goals: - Expansion into new treatment areas - Development of new markets and a wider global...

  • Personal Assistant

    1 month ago

    Stirling, United Kingdom Hays Business Support Full time

    Your new company A Stirling-based public sector organisation dedicated to promoting sustainability and reducing the effects of climate change. Your new role The Personal Assistant will be supporting the CEO and Board level executives by providing a proactive, efficient, and high-quality service. This will involve working closely with the Head of Operations,...

  • Personal Assistant

    1 month ago

    Stirling, United Kingdom Hays Business Support Full time

    Your new company A Stirling-based public sector organisation dedicated to promoting sustainability and reducing the effects of climate change. Your new role The Personal Assistant will be supporting the CEO and Board level executives by providing a proactive, efficient, and high-quality service. This will involve working closely with the Head of...