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Executive Assistant
3 months ago
We currently have an exciting opportunity for an Executive Assistant to join our team. This is a great opportunity for an experienced Executive/Personal Assistant to provide high quality executive support to the two Directors of the business. We are looking for a highly organised and passionate individual with the ability to manage priorities across the business and efficiently manage the Commercial Director and Managing Director’s schedules.
**Key Responsibilities**:
- Perform effective diary management for the Directors, ensuring appointments are scheduled and any documentation is prepared.
- Hold weekly meetings with the Directors to ensure progress on outstanding actions and identify updates/further actions required.
- Arrange company meetings, prepare agendas, chair meetings, take minutes and ensure actions are followed up and completed.
- Attend meetings with or on behalf of the Directors, taking notes and following up on actions.
- Build strong and professional relationships with the Directors and management team.
- Make considered low level decisions on behalf of the Directors where appropriate.
- Provide wider executive administrative support to the management team and external visitors as required.
- Manage competing diary requirements across the company.
- Support on various projects for both the Directors and wider management team.
- Identify opportunities for improvements and embrace the ISO standards.
- Maintain and encourage a positive, collaborative and proactive company culture.
- Organise travel and logístical arrangements for Directors and the management team where required.
- Support the preparation of client meetings (internal and external) where required.
- Support the HR and Facilities teams to coordinate internal company meetings and events.
- Communicate with internal and external stakeholders, partners and clients.
- Adhere to purchase order processes and be the nominated buyer for purchases.
- Previous PA/Executive Assistant experience.
- Excellent attention to detail.
- An excellent command of the English language, both spoken and written.
- Ability to communicate confidently at all levels in an engaging and positive manner.
- Ability to use initiative, prioritise, manage own workload and anticipate the needs of others.
- Excellent organisational and administrative skills.
- Ability to build and maintain effective working relationships with a range of people, resolving conflicts or problems as they arise.
- An understanding of commercial/business requirements and how they impact on priorities.
- Ensuring tact and confidentiality at all times.
- Advanced Microsoft Office skills.
- Ability to remain calm under pressure.
- Flexible and adaptable - may require occasional out of hours contact to support business needs.
**Job Types**: Full-time, Permanent
Pay: £35,000.00-£40,000.00 per year
**Benefits**:
- Canteen
- Casual dress
- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private medical insurance
- Referral programme
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Work Location: In person
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