Administrative Officer

2 weeks ago

London, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 274795**Salary**:

- £24,489 - £25,066**Job grade**:

- Administrative Officer**Contract type**:

- Fixed Term**Length of employment**:

- until 31/03/2024**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Homeworking, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:

- The job purpose is to work collaboratively with all members of the Programme Delivery and Service Improvement team and/or Directorate to provide an accurate and effective administrative support service. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.**Job description**:

- Provide comprehensive administrative support to teams across the Directorate, including diary management of one or more senior staff, if required.
- To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy and confidentiality.
- Action routine correspondence, prepare acknowledgements and response letters as requested.
- Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
- Assist with the dissemination and/or collation of information/returns for business operations in a timely manner.
- Provide Incident Co-ordination administrative cover on rotation as required (if applicable)
- Improve the quality of services and contribute to the improvement of the administration service.
- To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

**Person specification**:
**A - Application**

**I - Interview**

**C - Proof of qualification / membership of professional body**

**T - Test**

**Description**

Essential

Desirable

Assessment

**Qualifications**

A

**Kn**o**w**ledge and experience**

Experience handling sensitive and/or confidential data

A

Experience of arranging meetings and supporting events and taking minutes

A

Experience of working in an office environment

A

**Skills / capabilities/ behaviours**

IT skills and Microsoft Office experience, including Word, Outlook, Excel and PowerPoint or equivalent

T

Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.

I

Understand that bullying, harassment and discrimination are unacceptable

I

Talk to relevant people to get advice and information when unsure how to proceed

I

Ability to prioritise own work and work with mínimal supervision

I

Ability to produce work that is accurate in a timely fashion, whilst multi-tasking and working in a busy environment

T

Ability to follow guidance, policies and processes, including handling sensitive and confidential data

I

Ability to handle telephone enquiries and receive visitors

A

You work well as part of a team

I

You are inquisitive, you seek out new information and look for new ways to develop yourself.

A

**Equality and diversity**

An understanding of and commitment to equality of opportunity and good working relationships.

I

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**Eligibility**

This vacancy is open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.

**Security Clearance Level Requirement**:
People working with government assets must complete Basic Personnel Security Standard checks.

**Application Process Details**

***This vacancy will assess the behaviours, experience, ability, technical skills/qualifications, strengths and commitment to equality and diversity detailed in the person specification.

STAGE 1 - APPLICATION & SIFT:
You will be required to submit a personal statement of suitability (Max 750 Words) based on the essential criteria advertised.

Please be aware the box provided for this statement may allow more than the word limit requested so please do check your word count.

If you are successful at this stage, you will progre

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