Administrator / Office Administrative Assistant
2 weeks ago
Administrator / Office Administrative Assistant who is highly professional, with the ability to communicate effectively in a variety of written and verbal formats and positively promotes excellent customer service and administrative skills with a positive can-do attitude is required for a well-established company based in London.
**SALARY**: £30,000 per annum + Benefits
**LOCATION**: London
**JOB TYPE**: Full-Time, Permanent
**WORKING HOURS**: 40 hours per week
JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator / Office Administrative Assistant who is highly professional, with the ability to communicate effectively in a variety of written and verbal formats and positively promotes excellent customer service and administrative skills with a positive can-do attitude.
Working as an Administrator / Office Administrative Assistant you will work as a member of the Office Services team to ensure efficient, effective and proactive running of the mailroom service. The role provides the backbone of the company’s managed service operations to a high-profile client.
As an Administrator / Office Administrative Assistant you will perform a variety of tasks related to the mailroom and will flexibly and proactively respond to any client requirements as and when necessary.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.
DUTIES
Your duties as an Administrator / Office Administrative Assistant will include:
Sort, digitize and distribute incoming mail
Collect and process outgoing mail
Handle incoming and outgoing deliveries via courier in-house booking systems
Send and receive faxes, correctly passing on faxes to the relevant staff member
Process all print, copy, scanning and e-bible requests
Complete any finishing requirements to a professional standard including binding and plan folding
Returning completed jobs in timely manner, meeting all SLAs
Ensure that all equipment is fully stocked and operating correctly
Process all documents for storage, including Wills, POAs, Principal documents and title packets
Process all requests using online file tracking system
Ensure the file tracking system is updated to correctly record the location of all items
To assist in the collation of information on this service area for including in the monthly reports
Produce regular reports using file tracking system for clients and the document storage provider
Management of onsite filing via regular audits
Ordering and management of stationery onsite
Engage and build relationships with end users and client contacts
To be flexible in approach to working patterns and systems
To maintain the standards required as a company employee
Complete all duties in a timely, professional, and polite manner
Take an active part in all staff training and development provided by the company, client, or external suppliers
Attend and contribute in team meetings and/or other meetings as requested
Ensure contractual SLA's are adhered to
CANDIDATE REQUIREMENTS
Ability to communicate effectively in a variety of written and verbal formats with a wide range of people
Working accurately, under pressure, to tight deadlines with the ability to remain calm
Previous experience with Mailroom Operations
Previous experience dealing with enquiries from clients, both face to face and on the telephone.
Ability to work well within a team
Knowledge of Records Management is desirable but not essential
HOW TO APPLY
**JOB REF**: AWDO-C10513
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