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Integrated Offender Management
3 months ago
Salary 1
- £24,228 - £30,208
Number of jobs available 1
- 1
Detail of reserve list 1
- 12 Months
Region 1
- North East
City/Town 1
- Middlesbrough, Stockton-on-Tees
Building/Site 1
- NPS 156 BOROUGH ROAD MIDDLESBROUGH, TS1 2EJ, NPS 160 ALBERT ROAD MIDDLESBROUGH, TS1 2PZ, NPS MIDDLESBOROUGH POLICE STATION MIDDLEHAVEN MIDDLESBOROUGH, TS2 1AB, NPS MOWLAM HOUSE MIDDLESBROUGH, TS6 6DF, NMS Wetherby House, TS18 2SL
Grade 1
- Other
Organisation Grade for HMPPS 1
- NPS Pay Band 3 National
Post Type 1
- Fixed Term
Duration of appointment 1
- Up until 31st March 2025
Working Pattern 1
- Full Time
Role Type 1
- Operational Delivery
Job description 1
- Support Probation Practitioners to react swiftly to non-compliance / breaches by undertaking enforcement administration where required.
- Provide support to IOM meetings e.g. organising agenda, taking and distributing notes / minutes and action points.
- Undertake specific Visor administration tasks in accordance with the procedures
- Review information available in Police Systems-Niche access required to assist the IOM team with daily tasking.
- Maintain database, files and records in accordance with required standards
New entrants to the Civil Service will be expected to join at the entry point salary for the advertised band
Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.
This post is currently advertised without VISOR Vetting to enable appointment to take place as soon as possible, however, VISOR vetting will be required to be completed in due course.
**Overview of the job**
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities
for Administrative Assistants, Case Administrators and other administrative staff
**Summary**
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
**Responsibilities, Activities & Duties**
The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time
**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undert
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